Minutes of Annual General Meeting held on Tuesday 11 October 2022

1.  Apologies: Pres and June Wells.

2.  Minutes of AGM 2021

Proposal to agree as an accurate record.   (proposed Hilary Strang, seconded Hazel Nixon).  Unanimous

3. Matters Arising from AGM 2022 Minutes

Item 3e  Suggested Keepsake prize – no further discussion during the past year.

Item 15  Mike Brown’s suggestion to play RealBridge (online) for one of the club’s sessions.  Not pursued as members happy with BBO.

All other matters arising or brought forward will be covered by later Agenda items.

4. Chairman’s Report 2022 and Future Plans

• It has been 3 years since our last F2F AGM due to the Covid pandemic and although F2F play has now resumed the club is in a slightly vulnerable state. Attendance/support is down with the loss of some experienced player and with that the loss of EBU knowledge in particular.  We are down from 7 directors to just 3 (Michael Allen, Richard Brodie and Colin Field).  We do need more and MA asked those at the meeting to consider becoming a director.
• There is a threat to the future of the club due to the small number of people actively running it with sufficiently wide knowledge of bridge and the bridge world - basically the Chairman and Vice-Chairman at present. There is a risk that the Chairman may be incapacitated for shorter or longer periods in the near and longer term future, and it is unrealistic to expect Richard to pick up all the duties as he has a full-time job already. It would therefore be advisable for the club to find someone to shadow the Chairman and become familiar with all that he does and how everything works. A volunteer is urgently needed.  In any case, the Chairman would wish to stand down in 2 years, at which time he will have been in post for 20 years.
• COVID – precautions.    Covid remains with us and the risk of contracting the virus is still high.  We do still have sanitising hand cleaner dispensers should anyone wish to use them.  There’s little more the Bridge Club can do to reduce the risk to its members other than increasing the ventilation bearing in mind this could be problematic in colder winter weather.
• Refurbished Vale Room – we can all agree that the room and its facilities are a great improvement, clean and bright, altogether a much more pleasant space.
• Our sessions:

Tuesdays – F2F.  Holding its own on numbers attending, recently between 7 and 9 pairs.

Friday - F2F.  Numbers fluctuate (recent numbers of pairs playing 9, 8, 2, 4, 6)

Thursday BBO – Recent numbers of pairs playing (8,4,4,8,6,4). This isn’t sustainable and MA had investigated boosting our numbers by inviting Wantage Bridge Club to join our session with our club joining their session on alternate weeks.  The difficulty is that Wantage use Realbridge, which we may well be happy to join in with, but the feedback I get is that most of their players do not want to use BBO, and so we would not get many of them on our Thursday evening sessions.

Funbridge – Available on Mondays, Wednesdays and Fridays.  Friday sessions not well attended possibly because the Friday F2F session has restarted and maybe there has been an assumption that the Friday funbridge would have been cancelled as a result.  This is not so, it is still available.

CiN Simultaneous Pairs Tuesday 8^th November, instead of the usual Thursday night as in previous years.

• Summer party hosted by Michael and Jill Allen was a very enjoyable social event and successful in its aim of bringing everyone together after the long break.
• Decision taken to not have a Christmas F2F party in its long-established format this year.  Instead, we will lay on refreshments at our two F2F sessions in December.  Dates chosen are Friday 16^th and Tuesday 20^th.
• Change to financial arrangements.  We have now moved to On-line banking as keeping our branch-based accounts would have resulted in bank charges when paying in cash or cheques. Payments must be made by bank transfer as cheques would incur a charge.  Members who do not have on-line banking set up can make a payment by cheque made out to MA who will then make the payment from his account to the Bridge Club’s.  These new arrangements require someone to check that sessions played tally with monies paid.  Hilary will be cross-checking and sending email reminders if payments fall behind.  It is therefore vitally important that payments can be identified by individuals using their EBU membership number and name as a reference.  For our checking system to be effective we need to see single payments identifying an individual it doesn’t work if a single payment covers 2 people’s fees.
• Annual calendar/membership card – once again we will not be producing these for the coming season.
• Our Partnership Host is Richard, contact by email or contact him to be put in touch with specific individuals - we will not hand out contact details without permission.
• Membership - Sarah Donne has agreed to look after membership information.  We undertake to store personal data securely and only use it for Club business.  A new style membership form will be sent out by email and should be completed, signed and returned to Sarah.  Hard copies will also be available in the Vale Room cupboard.  (See also item 15b below)
• Other Committee Members help run other areas of the club’s activities
• Village Hall Winter Warm Space initiative.  This is a proposal from the Parish Council/Village Hall Committee to open the hall up for gatherings of people in the winter months.  No charge for hall hire but the heating will need to be paid for.  They are looking for clubs to consider organising suitable events and/or provide sponsorship to cover the heating costs.
• Publicity/recruitment.  We need to launch a recruitment drive.  MA suggest a similar campaign to that run a few years ago: Physical posters on public noticeboards and notices on local organisations’ websites.  We are looking a project leader to take this forward.  Ken Angus may be able to arrange for posters to be put up on local websites as previously.
• Thanks to all who have helped over the year with the running of the club, those who help set up and clear up and to all the committee members.
• A reminder that in order to receive an EBU diary you will need to ‘opt-in’ on the EBU website.  No diary will be sent unless you do this.  (See also under AOB item 15a) 

Chairman’s Pleas:

1. Reminder about Covid etiquette – please do not come if you have cold symptoms, whether or not you think it might be Covid.
2. Playing Discipline. Please do not make suggestions/complaints in a loud voice from the table – direct any such issues quietly through the Director. Please do not make directing decisions or try to sort problems out unless you are the Director for the evening. Leave such issues to the Director, whatever you think – if you are at the table where a decision is made it is always possible to ask a question at the appropriate moment but you must respect the Director’s decision and not seek to do his/her job yourself.
3. PLEASE PASS ON YOUR BOARDS WHEN YOU ARE MOVING.  Please place boards in correct order before passing them on and find out where they should go – don’t just leave them anywhere.
4. Would the person due to make the opening lead PLEASE lead BEFORE writing down the contract in their score card, or indeed putting away their bidding cards.
5. Please ensure you wash up and dry your own cups in a timely fashion.
6. Dummy to pass on bottom board when their table is finishing late
7. Help to set up from 7pm is always welcome.
8. Also at the end in packing things away. 
9. Please report to the club by 7.20pm.
10. PLEASE be considerate when other tables are still in play and keep conversation, particularly conversation about the cards played, to a minimum and at a LOW VOLUME. 
11. Let your opponents know your basic bidding system when you sit down, unless you have a convention card or are playing standard Acol.
12. Keep a scorecard.

5. Treasurer’s Report

Deirdre Cochrane presented the accounts which show a healthy balance of £12K.  The summer party was the largest item of expenditure but it was a very successful event giving member the opportunity to see one another again. 

Proposal to accept the accounts (proposed Colin Field, seconded John Moss).  Unanimous

6. Teams Captain’s Report

Dermot Paddon reported that at the end of last season the results at the top of Division II of the Wessex League were all very close but the team stays in Division II for the next season.  He noted that all clubs are experiencing a shortage of players   The competition started on BBO but is now on RealBridge.

MA thanked DP for his captaincy and for organising the teams on behalf of Blewbury Bridge Club.

7. Election of Officers & Committee

Jean King (secretary) is standing down from the committee but fortunately Alison Jarratt has volunteered to fill the vacancy.  MA thanked JK for her support. 

Proposal for Alison to join the committee and take on the role of secretary proposed by John Moss and seconded by Ken Angus.  Unanimous.

The meeting unanimously approved the proposal for all other officers and committee members to continue in their roles.  Officers: Michael Allen (Chair), Richard Brodie (Vice Chair), Deirdre Cochrane (Treasurer).  Committee Members: Colin Field, Sarah Donne, Hilary Strang, Mick Moore.

8. Subscriptions & Table Money

No annual subscription again this year. 

Table Money: £2.50 F2F and $2 BBO.  No change proposed.

9.  Competitions/Trophies

We plan to restart some competitions for the new playing season beginning 1 November:

Tuesday H’Cap Individual (1st Tuesday), Male and Female Ladders (2nd, 4th and 5th Tuesday) and H’Cap Pairs (3rd Tuesday).  MA asked Richard to work out handicaps.

No Thursday competitions.

Friday evening. Having a Prize night on the first Friday of the month was discussed pre-lockdown, but we now need to see how these sessions progress before taking the idea any further.  Similarly, there’s no further action at present on the proposed Marples Cup.  This is to be donated by Meg and Alan Prior and permission to name the cup has been given by Charmian Marples.   MRA outlined a brief early history of the formation of the club and why the use of the Marples' home for duplicate sessions before that was relevant.

All cups awarded last in 2019 to be returned.  CF to co-ordinate, MA to provide list of cup holders.

10.  Publicity and Recruitment

Covered under Item 4 Chairman’s Report.

11. Equipment

The dealing machine has been serviced with Mick Moore reporting that it seems to need less cleaning as a result.

12. Website

Nothing to report.

13. Future Dates

2022 Christmas Parties – Refreshments will be laid on for the Tuesday and Friday F2F sessions: Friday 16 December and Tuesday 20 December

2023 AGM – Tuesday 10 October 2023

2023 Christmas Party – Decision on date and format to be discussed in committee.

14. Points for discussion raised by Members

None raised prior to meeting.

15. Any Other Business

1. Hazel Nixon pointed out that as EBU diaries are sent out in September, opting in after this date may mean that you may still not receive the diary for the coming year.  Need to establish the cut off date.
2. Sarah Donne asked that everyone completes a membership form which will be sent out via email, returning it to her.  This is a requirement under the Data Protection Act.

Meeting closed at 7.55 pm.

Privacy Notice for Blewbury Bridge Club

What personal data does Blewbury Bridge Club collect, and what is it used for­­­?

Who is your data shared with?

Where does this data come from?

How is your data stored?

Who is responsible for ensuring compliance with the relevant laws and regulations?

Who has access to your data?

What is the legal basis for collecting this data?

How you can check what data we have about you?

Does Blewbury Bridge Club collect any “special” data?

How can you ask for data to be removed, limited or corrected?

How long we keep your data for, and why?

What happens if a member dies?

Can you download your data to use it elsewhere?

What personal data does Blewbury Bridge Club collect?

The data we routinely collect includes members’ names, addresses and email addresses. We collect this data directly from our members when they join the club.

For some of our members we may have additional information such as committee memberships, teaching qualifications, DBS checks done with the member’s knowledge and permission, or tournament director roles. We may also keep information relating to disciplinary matters and sanctions.

We collect the scores from games you play, which are displayed on our results pages and used in maintaining the EBU’s National Grading Scheme (NGS) and the Master Point scheme. 

What is this personal data used for?

We use members’ data for the administration of your membership; the communication of information, and the organisation of events. We provide your data to the English Bridge Union (EBU) for their use as explained in the section below.

Who is your data shared with?

Your membership data is passed on to the EBU, of which you become a member when you join Blewbury Bridge Club. The EBU shares data with its associated charity, English Bridge Education and Development (EBED), since it shares offices and data systems with them, and also with Oxfordshire or any other county that you may have nominated as your county of allegiance.

Information from your results is also passed on to the EBU for use in its master point and NGS schemes and, unless you have chosen to have your NGS grade kept private, this may also be used for stratification and handicap purposes.

Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with Blewbury Bridge Club.

Your personal data is not passed on by us to organisations other than those indicated above, whether or not connected with bridge.

Where does this data come from?

Data for most of our members comes from them when they join Blewbury Bridge Club or when they update their information either directly or via their EBU record.

The information held by the EBU may be updated by your club if you have given it permission to change your record. You can change this permission on My EBU by going to Account -> My Details.

If you are a direct member of the EBU, you will instead have provided your personal data directly to us when you joined Blewbury Bridge Club, or when you updated your record with us.

Scoring data comes directly from the results of the club games in which you play.

How is your data stored?

This information is mainly stored in digital form on computers and in the form of written documents stored at the home address of the Membership Secretary. We use Bridgewebs as our data processor for this purpose. Any information that is stored remotely is stored in compliance with the GDPR.

Who is responsible for ensuring compliance with the relevant laws and regulations?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring Blewbury Bridge Club discharges its obligations under the GDPR is Sarah Donne.

Who has access to your data?

Members of the committee of Blewbury Bridge Club have access to members’ data in order for them to carry out their legitimate tasks for the organisations.

What is the legal basis for collecting this data?

Blewbury Bridge Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.

For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.

Similarly, personnel data is kept in compliance with our legal obligations.

How you can check what data we have about you?

If you want to see the basic membership data we hold about you, you should contact Sarah Donne.

You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.

There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.

Does Blewbury Bridge Club collect any “special” data?

The GDPR refers to sensitive personal data as “special categories of personal data”.  

We do not record any such special data of these categories, the only data we record relates to the disabilities of members who have explicitly requested it to be recorded for the purpose of giving them stationary positions in our competitions (which we aim to do wherever feasible). If you wish to change this data on your record you can do so at any time by contacting Sarah Donne.

How can you ask for data to be removed, limited or corrected?

There are various ways in which you can limit how your data is used.

·         If you wish you could become an “anonymous” member. This would involve you having a pseudonym with an EBU number under which you would play. If you do this however, you would not be able to access any EBU membership benefits such as the magazine or playing in EBU tournaments.

·         You could maintain your club membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address, but of course this would limit what we and the EBU are able to provide you with in the way of written information, so you would not be able to get English Bridge in printed form or any other benefits that require a mailing address.

·         You do not need to provide us with your date of birth unless you wish to enter age-limited (junior or seniors) events or gain concessions based on age.

·         If you do not want your NGS grade to be public, you may choose for it to be kept private. You can change this option as often as you wish.

·         You may choose not to appear in master point promotions lists.

·         You may choose not to receive information emails from Blewbury Bridge Club (we do not send any out on behalf of other organisations).

·         Any of these options can be implemented for your club membership by contacting Sarah Donne.

·         Any of these options can be implemented for your EBU membership by logging on to My EBU, going to Account –> My Details and editing your record there, either to correct erroneous data or to delete information you do not wish us to have. If you need any assistance with this you may contact the Office Manager membership@ebu.co.uk

How long we keep your data for, and why?

We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.

Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the NGS are not deleted by Blewbury Bridge Club or the EBU although they will no longer be attributed to a player who does not want their data to be kept.

Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.

Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.

What happens if a member dies?

We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.

Can you download your data to use it elsewhere?

Your session data that is held by the EBU can be downloaded as a csv spreadsheet. You can do this by logging on to My EBU and in your Sessions list, clicking on “Download as CSV”. To access data held by Blewbury Bridge Club contact Sarah Donne.

Please refer to the Village Hall Safeguarding Policy as follows

https://blewbury.co.uk/wp-content/uploads/2022/01/Blewbury-Village-Hall-Safeguarding-Policy.pdf

Instructions to Players for Face to Face bridge 

1. No cash will be used on playing nights
   1. Members will be required to pay by bank transfer.
   2. Details of the club's bank account and how to pay may be obtained from the Chairman/Treasurer.
2. Vaccine
   1. All members who intend to play F2F must have received a second dose of anti-Covid vaccine at least 2 weeks prior to their first live session.
   2. Anyone displaying cold or fever symptoms should not attend the live club sessions
3. Sanitiser
   1. Please note that gel-based hand sanitisers are strictly BANNED from use in the Club, due to the possible detrimental effect on the Dealing Machine if gel were to be transferred to it via the cards.
   2. Only alcohol-based sanitisers should be used and the Club will supply at least one dispenser per table.
   3. As few members as possible should handle chairs and tables at the start and finish of the session. Hand sanitiser should be used before and after handling any furniture.
   4. Similarly, sanitiser should be used before and after touching doors to the Vale Room, kitchen, toilets, storage cupboard, etc.
   5. Also, hand sanitiser should be used after moving tables and before touching any equipment or cards on the table.
4. Kitchen
   1. The kitchen will be banned from use for the present, other than emergency water supply
   2. Note that no refreshments will be supplied by the club initially, until sessions have been ongoing successfully and one or more suitable volunteers been found to maintain supplies of tea, coffee, milk, biscuits, etc.
   3. Members should bring their own refreshments and drinking water.
5. Bidding Boxes and boards
   1. Sanitiser should be used before and after handling boards, playing cards or bidding boxes.
   2. Members are reminded to avoid touching their faces as far as possible after handling boards and cards
6. Airborne virus
   1. Masks may be worn at all times indoors, apart from when drinking or eating, if an individual player wishes to.
   2. In the event that infection rates nationally, or locally, increase substantially, then at least one window and the doors to the lobby and outside may be kept open to facilitate a draft.
   3. Members should be aware that the room may therefore become chilly in the autumn and winter months.

Tom Le Cren Cup - Stephen Quinn

Marjorie Le Cren Cup - Shirley Moore

Pari Parsu Cup - Richard Brodie and Michael Allen

Blewbury Bridge Club Cup - Diane Bell

Roy East Cup - Fiona Jack and Jane Lennox

The Bird Salver - Dermot Paddon and Diane Bell

Shield for the Most Improved Player - 

CHAIRMAN’S ‘PLEAS’

1. Playing Discipline. Please do not make suggestions/complaints in a loud voice from the table – direct any such issues quietly through the Director. Please do not make directing decisions or try to sort problems out unless you are the Director for the evening. Leave such issues to the Director, whatever you think – if you are at the table where a decision is made it is always possible to ask a question at the appropriate moment but you must respect the Director’s decision and not seek to do his/her job yourself.
2. PLEASE PASS ON YOUR BOARDS WHEN YOU ARE MOVING.  Please place boards in correct order before passing them on and find out where they should go – don’t just leave them anywhere.
3. Would the person due to make the opening lead PLEASE lead BEFORE writing down the contract in their score card, or indeed putting away their bidding cards.
4. Please ensure you wash up and dry your own cups in a timely fashion.
5. Dummy to pass on bottom board when their table is finishing late
6. Help to set up from 7pm is always welcome.
7. Also at the end in packing things away. 
8. Please report to the club by 7.20pm.
9. PLEASE be considerate when other tables are still in play and keep conversation, particularly conversation about the cards played, to a minimum and at a LOW VOLUME. 
10. Let your opponents know your basic bidding system when you sit down, unless you have a convention card or are playing standard Acol.
11. Keep a scorecard.

THE BLEWBURY BRIDGE CLUB

Constitution and Rules

Name and Objectives

1. The name of the Club shall be The Blewbury Bridge Club.

The objects of the club are:

1. To promote and further interest in the playing of Contract Bridge.
2. To promote the mutual acquaintance of and social intercourse amongst its members.

Membership

2. The membership of the club will comprise Ordinary Members who have paid their annual subscription in the manner provided for in these rules.

3. Only fully paid up Ordinary Members shall be entitled to attend and vote at the meeting of the Club.

Guests

4. Any Ordinary Member shall be entitled to introduce guests to the Club except previous Members who have been asked to resign by the Committee.

Club Management

5. The affairs of the Club shall be under the management of a Chairman, Secretary, Treasurer and four Committee members who shall be elected at the Annual General Meeting, all to hold office for the ensuing year.  Nominations for election to the Committee may be made verbally before or at the Annual General Meeting.

6. The members shall vote for the candidates at the Annual General Meeting and those with the majority of the votes shall be elected and shall be advised accordingly by the Secretary within one week of the meeting.  In the event of a tie between candidates a further vote shall be taken for the candidates in that tie.

7. The Committee shall meet at least twice a year and shall be responsible for the general management of the club, in particular:

a) to authorise such expenditure of Club funds as they may deem necessary;

b) to consider the amount of the annual subscription, entrance fee, table money, visitors’ fees, match fees and any other charges they may deem necessary and to propose changes to be placed before a General Meeting;

c) to co-opt Members to fill casual vacancies on the Committee until the next General Meeting;

d) to take whatever disciplinary action over members they may deem necessary;

e) to appoint Sub-Committees for the general running of the Club;

f) to wind up the Club (ref. Clause 26).

8. The Committee shall have power to enter into contracts, leases and other financial commitments on behalf of the Club within available funds.  Commitments which would cause an excess over these funds shall not be entered into without the approval of the Members at a General Meeting.

9. At Committee meetings three members shall constitute a quorum.  Should there be no quorum present the meeting shall be adjourned to a date to be agreed upon by the Committee members.  In the absence of the Chairman the members present shall elect one of their number as Chairman of the Meeting.

Annual General Meeting

10. The Club’s financial year shall run from 1^st September to 31^st. August.  As soon as practicable, and in any event not more than three calendar months after the end of the financial year, there shall be a meeting of Members to be known as the Annual General Meeting under the direction of the Club Chairman for the purpose of transacting the following business:

a. to receive the Secretary’s and Chairman’s reports;

b. to receive and approve the Annual Accounts;

c. to consider proposals submitted for inclusion on the Agenda;

d. to elect a Chairman, Secretary, Treasurer and Committee Members for the following year;

e. to conduct any relevant business.

At least fourteen clear days’ notice of the date of the meeting shall be given by display on the Club notice board.

11. In the absence of the Club Chairman the members present shall elect from their number a Chairman of the said meeting only.  (This rule shall also apply to an Extraordinary General Meeting).

Extraordinary General Meeting

12. An Extraordinary General Meeting may be convened by the Committee at any time or by any ten Ordinary Members upon giving notice in writing to the Secretary, signed by all of them and clearly  stating the purpose of the Meeting.  The Secretary shall then arrange for the Meeting to be held within one calendar month of the date of receipt of the requisition and shall give Members not less than seven clear days’ notice of the date, time and purpose of the meeting in the same manner as prescribed for an Annual General Meeting.  The business of the meeting shall be confined to the discussion of the matter for which the meeting was called.

Voting

13. At all Annual or Extraordinary General Meetings each Ordinary Member present shall have one vote only, except that in the event of an equality of voting the Chairman of the meeting shall be entitled to a second or casting vote.

Secretary and Treasurer

14. The Secretary shall be responsible, under the direction of and with the help of the Committee, for all the business of the Club and shall conduct all correspondence, send due notice of all meetings to the Members concerned and keep all Members informed of all matters of interest to them.  The Secretary shall maintain the following records:

a. Register of Members

b. Minutes of all meetings

c. Files of correspondence

15. The Treasurer shall be responsible for all monies paid to the Club, for making all necessary payments as authorised by the Committee and obtaining vouchers therefore so far as is practicable. The Treasurer shall keep an account of all transactions, shall produce such accounts for inspection as required at any Committee meeting and shall deposit all monies received in such Bank or Banks as the Committee may authorise.  The accounts shall be audited annually.

Bank, etc. Signing Powers, Investments

16. All payments out of Bank, etc., accounts shall be signed by the Treasurer or the Secretary.  It shall be the Secretary’s responsibility for advising Banks etc., when a change in this office takes place and or forwarding specimen signatures to them as required.

17. Surplus monies shall be invested in Stocks, Shares, Property, etc. only with the approval of Members at a General Meeting.  Between General Meetings the Committee may authorise the transfer of surplus funds to interest-earning bank, etc., accounts as considered necessary.

Annual Subscriptions and Table Money

18. The Annual Subscriptions to the Club shall be payable in advance within one month of the commencement of the playing year (1^st November).  Any Member who has not paid his/her subscription twenty-eight days after it has become due shall be considered in arrear and if it not paid within a further twenty-eight days shall cease to be a Member.  No Member in arrear shall be permitted to use the Club.  However, in cases of special hardship the Committee may, at their discretion, excuse payment of such Member’s subscription for such period as they think fit and the Member shall not during such period forfeit the privileges of membership.

19. Changes in the subscription shall be made only by resolution and approval at a General Meeting.  Any alteration in fixing the amount to be paid as table money shall be left to the discretion of the Committee.

20. New members joining within the last 3 months of the playing year (Aug, Sep, Oct) will be required to pay the full annual subscription which will cover their membership for 15 months, i.e. they will not have to renew until 1 November the following year providing the annual subscription is not increased. In that event they will be asked to pay the difference at 1 Nov in the current year.

Responsibilities of the Club and Members

21. The Club shall not be responsible for any damage, loss or injury sustained by any person whilst on the Club premises or engaged in any of the Club’s activities nor shall any person have any claim against the Club or the Committee (including the officers) for any action taken in accordance with the Club Rules.

22. The Committee may require any Member to make good any damage or loss caused by his/her actions or neglect to any property for which the Club is responsible.

Disciplinary Action

23. Should any Member have any cause for complaint against another Member he/she shall communicate this in writing to the Secretary for submission to the Committee.  After such enquiry as may be necessary the Committee shall take such action as they deem fit, provided that a Member may be required to resign from the Club only by a two-thirds majority of the whole Committee and only after he/she has been given ample opportunity to answer the charges against him/her.

Notice of Alterations to Constitution and Rules

24. A copy of the Constitution and Rules and all alterations thereto shall be affixed to the Club Notice Board and shall be binding on all Members. 

25. The Constitution and Rules shall be altered only by a majority of at least two-thirds of the Members present at a General Meeting.  Written notice of intention to proposed alteration and particulars of the proposed alteration(s) shall be given to the Secretary (for inclusion in the agenda) not later than twenty-one days prior to the Meeting.

Winding Up

26.  In the event of it being necessary to wind up the Club the Committee shall be empowered, after approval by the Members at a General Meeting, to take whatever action may be necessary to realise the assets of the Club and to distribute any surplus proceeds, after payment of all debts, amongst the Members entitled thereto in such equitable proportion as the Committee may decide.

BRIDGEMATE ETIQUETTE

1. Either North or South should be responsible for entering the contract and lead into the Bridgemate.
2. It is recommended that this is done before play of the hand commences but not if the person responsible is on lead.
3. At the end of the hand the Person Responsible should promptly enter the result and press OK.
4. He/she should then hand the Bridgemate to whosoever of East or West is nominated by that pair to check the Bridgemate entry.
5. That Person, and it does not matter whether it is East or West, should check the result and, if satisfied that is correct, should then turn the Bridgemate to face the rest of the table and, only then, press the agree button at the top.
6. If not agreeing the Bridgemate should be passed politely back to whoever input the result with an explanation of what is wrong.
7. On pressing the agree button, the only announcement that should be made by the player checking and agreeing the result is the %age score for North/South, i.e. ‘So much % to North/South’, AND THAT IS ALL.
8. The OK button may then be pressed to check other scores, but again ONLY such that all other parties may inspect them if they wish.
9. Finally, the Bridgemate should be passed back to North or South.