A properly constituted meeting of the Committee shall consist of at least four members of the appointed Committee, one of whom shall be the Chairperson, Secretary or Treasurer. The Committee shall meet at least three times each year.
4.2 Annual General Meeting
4.2.1 An Annual General Meeting (AGM) shall be held as soon as possible after the completion of the League match programme. Notice of the AGM shall be sent to the Club Secretary of each Club in the League to arrive at least seven days before the date of the meeting, see also rule 8.1.
4.2.2 Each Club shall be entitled to send one voting representative to the AGM. Members of the Committee are only entitled to vote if they are representing a Club. The Chairperson has only a casting vote.
4.2.3 A Club representative attending an AGM may also be empowered, subject to giving prior notification in writing to the League Secretary, to represent one other league club, in which case the said representative shall have a minimum of two (2) votes (for details of possible additional voting entitlement see paragraph 4.2.4).
4.2.4 A club which entered four (4) or more teams in the league during a season shall be entitled to two (2) votes at the AGM at the end of that season, provided that such teams (or a minimum of four (4) teams from a club entering more than four teams) shall have completed their league fixtures during that season to the satisfaction of the Committee.
4.2.5 A quorum for a General Meeting shall consist of a minimum of two (2) Officers, one of whom shall be the Chairperson, Secretary or Treasurer, and four (4) club representatives. In the absence of the Chairperson, the chair shall be taken by the Secretary or Treasurer.
4.3 Special General Meetings
4.3.1 If considered desirable, a Special General Meeting (SGM) may be called by the Committee.
4.3.2 The Committee shall call a SGM at the request of a member Club provided the request has the written support of at least three other member Clubs. Unless otherwise agreed with the Member Club requesting the meeting, the SGM shall be held within 28 days of the written request being received by the League Secretary.
4.3.3 The same conditions for notice and attendance shall apply as are required for an AGM.
4.3.4 The voting entitlement held under Rule 4.2.4 above shall apply to any Special General Meeting held between the AGM at the end of a season and the AGM held before the end of the following season.