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Constitution

Swaffham Bridge Club

 

CONSTITUTION

 

  1. The name of the club shall be Swaffham Bridge Club.
  2. The management of the club shall be vested in a committee consisting of a minimum of 8 and a maximum of 12 elected members of the club.  The committee will include the officers of the club, namely an elected Chairman, Vice Chairman, Hon Secretary, Hon Treasurer and at least one Tournament Director.
  3. The committee will hold meetings a minimum of 3 times per year to which other members of the club may be invited in order to deal with specific issues. The presence of a simple majority of the elected committee members will constitute a quorum.
  4. The Club’s accounts will be audited every year.  The management committee will unanimously agree on the appointment of an auditor who will not be a member of the committee.
  5. All Officers and Committee Members shall be elected for a period of three years and shall be eligible for re-election. The Committee may co-opt additional Members without the requirement for an Extraordinary General Meeting; however co-opted members must then be re-elected at the next Annual General Meeting for a period of three years or stand down
  6. The Club’s Annual General Meeting will be held in the first quarter of each year, at which the Tournament Directors’ report, the Secretary’s report and the Treasurer’s accounts will be submitted, followed by the election of the officers and other members of the committee.
  7. Application for membership requires proposal and seconding by two full members.
  8. Each member will be called upon to pay an annual subscription, and will only be supplied with a copy of the club programme when it has been paid. The amount of the subscription will be determined by the committee.
  9. Each member or guest taking part in club playing sessions will be asked to pay an agreed sum of table money, fixed by the committee.
  10. A guest may attend no more than four times in any one year, and thereafter will be required to become a member.  A guest will not be eligible for club trophies or prize money.
  11. Club trophies will be competed for annually, and will be held by the winners for 12 months and returned to the Secretary at the beginning of the following year.
  12. Any differences at the bridge table shall be referred to the Tournament Director.
  13. All complaints, other than those dealt with under item 12, shall be addressed in writing to the Club Secretary for consideration by the Committee.
  14. The Constitution will be available from the secretary on request.
  15. Any alterations or additions to the constitution can only be implemented after the agreement of the members at an AGM or EGM, and thereafter will become binding.
  16. Club members must be notified of a proposed AGM or EGM at least 3 consecutive weeks prior to the meeting by all reasonable means available to the committee.  Such means will include notices at bridge playing sessions, e-mail, publication on the club’s website, and mail or telephone for those members without online access.  The wording of any proposed alteration or addition to the Constitution of the Club shall accompany the notice.