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2026 AGM Agenda

Agenda for Swaffham Bridge Club Annual General Meeting on Tuesday 3rd March 2026 at 6 pm in the Catholic Church Room


 

  1. Minutes of the AGM on 5th 2025 March

  • Accuracy and Matters Arising – Bill Muir


 

  1. Officers’ Reports and Accounts

  • Chairman/Tournament Director’s Report – Bill Muir

  • Treasurer’s Report with Accounts for 2025 – Jill Smith

  • Secretary’s Report with no changes to the Risk Assessment - Anne Fairweather

  • Development Officer – Rebecca Moore


 

  1. AOB


 

Last updated : 22nd Feb 2026 17:35 GMT
Comment
AGM 2026 Officer Reports

Officer Reports

Swaffham Bridge Club AGM 2026

Chairman's Report 2025

 

It has been a good year for the Club, which has continued to thrive.  Our Tuesday evenings regularly see 8 or 9 tables, and sometimes more, while we have a steady 4 to 5 tables on Wednesday evenings.  We have high hopes for the Monday afternoon sessions that Rebecca has just started to run.

During the year, besides the regular participation by the Club in EBU Sims competitions, a number of members have taken part in events organised by the Norfolk Contract Bridge Association, with varying degrees of success.  We would encourage anyone to try entering one of these competitions, they are opportunities to meet other players, who are generally pleasant.

The Summer Barbecue (with thanks to Steve for his generous hospitality) and Christmas Party were both successful.

Sadly I must record that we lost two members during the year.  David Stancombe had been a member for several years, and his companionship and humour are much missed.  And Sue Day, of course, had been the backbone of the Club for a considerable time, including the difficult post-pandemic period.  Our condolences go to Brian and to David's family.

As the Constitution provides for Committee members to serve a 3-year term, and all are willing to continue to serve, there are no elections this year.

As always, my thanks go to all members of Committee for the work they do to keep the Club running smoothly.

Bill Muir

 

 

Development Officer Report 2025


Beginner classes have been running for most of the year and are still proving popular. A lot of the participants retake the classes which gives them confidence to join in the Supervised Duplicate on Wednesday. The recent class was generally 5 tables.


Several from beginner classes are playing duplicate on Wednesday and some are now taking part in Tuesday’s sessions. Sadly quite a few are not and I believe this is due to the fact they have learnt in the afternoon and are reluctant to turn out on a cold winter’s night. With this in mind the next Beginners Course will be in the evening, due to start in March and I am hoping this might be a different scenario in the future.


To encourage those that haven’t joined in our evening sessions we are running a Monday
afternoon duplicate. This session is ‘Gentle Duplicate’ with the emphasis on a social less
competitive event to encourage those that feel a little unsure. No partner is required, also ideal for any club player without a regular partner or those that don’t like night time driving.


I would like to thank Carolyn Jones, Steve Reynolds and Jill Smith for their help and support at the classes this year.


Steve and I recently attended an EBED Teaching Course which was funded by EBED and the EBU.


Carolyn Jones and Sue Giles have joined Jill Smith as scorers. Carolyn and Sue now help with TD duties on a Wednesday evening. Many thanks to all three.

Rebecca Moore


 

Secretary’s Report 2025

This year has been spent in scheduling club evenings and the resulting organisation of the trophies and pens that were awarded.

As well as working on the current situation, I have been working with Bill Muir on the history of the cups and the people who donated them. A summary of the cup’s history has been circulated each time a cup has been competed for. It was discovered that some of the cups had been awarded in the wrong months – not the month requested by the donor. This has now been rectified.

I have also been working with Bill Muir on the Club’s data protection. We expect to produce a document on this in the near future.

There are no proposed changes to the Risk Assessment this year.

Anne Fairweather


 

Treasurers Report 2025

Another good year for Swaffham Bridge Club with increases in Tuesday and Wednesday evenings.

We have purposely tried to give back this year to our members, which we have done, by making the BBQ free to all members and also providing food and prizes for the Christmas party. I think this has been appreciated by all.

We have also added to our hardware and tables.

Refreshments have stayed about the same even though we now provide paper cups, I think we need to try and not go above this amount in future years.

The EBU costs have gone up as we have taken part in more SIMS events joining with other local clubs.

We also did a charity night for the local Hospice which I think should be done at least once a year.

Thank you all for the support you have given to Swaffham Bridge Club and making it so successful and we look forward to 2026.
 

Jill Smith


 


 

Last updated : 22nd Feb 2026 17:36 GMT
Comment
Income and Expenditure 2025
Income 2025 2024 Expenditure 2025 2024
Subs £870.00 £650.00 Room Hire Tuesday £3,300.00 £3,399.25
Room Hire Wednesday £1,057.00
EBU £1,944.76 £829.76
Table fees £8,412.50 Electronics £529.97
Beginners £2,362.50 Whitmore cup £20.00 £20.00
Wednes £2,821.50 Refreshments £975.45 £992.82
Tuesday £6,110.00 Insurance £77.80 £75.27
Stationery, tables £877.08 £813.90
Refnd £72.00 Bridge Webs/Lic £169.90 £172.24
Social £1,643.34 £833.59
Gifts/Pastoral £173.00 £94.95
Directors Courses £564.00
Bank Charges £51.40
Sundries £97.79
Totals £12,236.00 £9,062.50 Totals £10,387.52 £8,390.55
BALANCE DEFICIT CREDIT £1,848.48
Balance Brought forward 2023 £5,066.06
plus credit balance £1,848.48
£6,914.54
Bank Balance as at 31.12.2025 £7,538.88
Less monies paid in advance 737.91
plus monies paid on account of goods 113.57
Balance £6,914.54
Whitemore Bros Prizes £35.46 previously £55.46
Jill Smith, Hon Treasurer Neil Lewins , Auditor
Last updated : 22nd Feb 2026 16:56 GMT
Comment
AGM 4th March 2025

Present: Committee: Bill Muir (BM), Jill Smith, Rebecca Moore (RM), Anne Fairweather (AF), Ian Lambert (IL), Steve Reynolds (SR), Tony Lawrence (TL).

Members: Ann-Marie Cassidy, Chris Drysdale, Merrick Smith, Graham Pack (GP), Janet Hipwell, Barbara Morrison, Richard Brocklehurst, Mike Stevens, Gordon Mellor, Neil Lewins (NL), David Stancombe, Danny Percival, Reg Thompson, Carolyn Jones, Gill Hiley, Jeremy Hiley, Howard Taylor, Timothy Vogel, Mark Hodgson, Mary Williams, Dick Dykes, Richard Stratton, Pat Fosbrook, Margaret Doubleday, Trish Bailey, Sue Bloomfield, Irma Fowler, Steven Knight, Janet Cockburn, Paul Swallow, Matt Pack, Neil Cliff, Sue Bruin.

Apologies: Sue Giles, Penny Armstrong, Sue Day, Brian Burlingham, Les Baker, Faith Dewhurst

Agenda Item

Notes

Approved by members at the meeting

Action

Minutes of the AGM 2024 – Accuracy and Matters Arising

Accuracy.

The Club had joined the EBU.

AF said the survey on daytime bridge had been carried out and there was some interest. The Committee would progress this as required.

Yes

Chairman’s Report

BM said it had been a good year for the Club. He thanked the Committee and members.

Yes

Treasurer’s Report

No questions on report or accounts.

Yes

Secretary’s Report

Members approved the changes to the Constitution with the proviso that non-members, if they won a trophy, would need to become members before the presentation or within 3 months, whichever is the sooner. If non-members won a trophy, then it would go to the runners up.

Yes

AF to put the revised Constitution on the website.

Development Officer’s Report

RM suggested that a new person might like to run daytime bridge but they would need to mindful of what other clubs offered during the day.

Yes

Election of Officers and Committee Members

TL was a co-opted member of the Committee and it was proposed he become an elected Committee Member.

NL was proposed as a Committee Member.

Yes

Yes

First Aider

IL said it would be helpful if the Tuesday evening group had a nominated first aider.

Anyone interested in doing this to contact a Committee Member.

Bring your own cup

SR asked if members could bring their own drinking cup to save time in setting up and clearing away, and this would make more space.

Yes

BM to send an email to members notifying them of this decision.

Accommodation

GP expressed concern at the limited space in the room on a Tuesday. BM explained that extensive research had been done by the Committee but a suitably sized room with storage has yet to be found in Swaffham. If the room became too crowded then booking would have to be considered – though as a last resort.

RM was anticipating that the beginners group would progress to Wednesday evening so the increase in numbers would be on this night rather than a Tuesday.

Committee to keep the situation under regular review.

Anne Fairweather, Secretary, 05.03.2025

Last updated : 22nd Feb 2026 17:37 GMT
Comment