Andrew Robson will be giving a seminar on 31st October 2019. Watch this space for details!
Privacy Notice for
Staffordshire and Shropshire County Bridge Association
Index of Contents
What personal data does SSCBA collect and what is it used for?
Who is your data shared with?
Where does this data come from?
How is your data stored?
Who is responsible for ensuring compliance with the relevant laws and regulations?
Who has access to your data?
What is the legal basis for collecting this data?
How you can check what data we have about you?
Does SSCBA collect any “special” data?
How can you ask for data to be removed, limited or corrected?
How long we keep your data for, and why?
What happens if a member dies?
Can you download your data to use it elsewhere?
What personal data does SSCBA collect?
The data we routinely collect includes members’ names, addresses and email addresses. We collect this data via the English Bridge Union (EBU), or from individual members when they join the county directly or enter competitions.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, and the organisation of events.
Some of your data will be available for use by ScoreBridge/Pianola/Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with SSCBA.
Your personal data is not passed on by us to any other organisation, whether or not connected with bridge.
Data for most of our members comes from them when they join an EBU affiliated club or when they update their information either directly or via their EBU record. All that personal information is collected and collated by the EBU.
The EBU makes available to SSCBA the personal information held by them for any player who chooses SSCBA as their primary county of allegiance.
The information held by the EBU may be updated by your club if you have given it permission to change your record. You can change this permission on My EBU by going to Account -> My Details or by phoning the EBU office on 01296 317200.
The EBU will also make available to SSCBA the personal information of players who are direct members of the EBU who choose SSCBA as their primary county of allegiance.
SSCBA does not have access to make changes to your record on the EBU database, so changes to it need to be made using My EBU, or through your club if they have permission to change your record, or by contacting the EBU directly.
This information is mainly stored in digital form on computers. We use ScoreBridge/Pianola/Bridgewebs as our data processor for this purpose. The EBU captures more personal information than SSCBA needs and SSCBA only stores and uses the information it needs. The EBU makes the other personal information it has for SSCBA members available to SSCBA but this is not stored or controlled by SSCBA.
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring SSCBA discharges its obligations under the GDPR is the chair person of SSCBA.
Members of the SSCBA Committee have access to members’ data in order for them to carry out their legitimate tasks for SSCBA.
Sub-contractors of SSCBA may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose.
SSCBA collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.
For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.
If you want to see the basic membership data we hold about you, you should contact [XXX].
You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.
There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.
The GDPR refers to sensitive personal data as “special categories of personal data”.
We do not record any such special data of these categories. The only data we record relates to the disabilities of members who have explicitly requested it to be recorded for the purpose of giving them stationary positions in our competitions (which we aim to do wherever feasible). If you wish to change this data on your record you can do so at any time by contacting the SSCBA chair person.
There are various ways in which you can limit how your data is used.
SSCBA collects the vast majority of its members’ data via the EBU and SSCBA is therefore reliant on them for the accuracy and timeliness of that data. Members are encouraged to ensure that their details are accurately maintained with the EBU, but may additionally provide updates or requests for removal or deletion direct to [XXX] if they wish.
We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.
Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.
We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.
SSCBA holds limited personal data and it is not possible to download this data. However your session data that is held by the EBU can be downloaded as a csv spreadsheet. You can do this by logging on to My EBU and in your Sessions list, clicking on “Download as CSV”.