Data Protection Policy
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12th Nov 2019 11:20 GMT
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The Club shall be called The Woodbridge Bridge Club.
The objectives of the Club shall be the encouragement of bridge playing and furtherance of good fellowship amongst members.
The Committee is the sole authority for the interpretation of the rules and the decision of the Committee thereon shall be final and binding on all members. Every member shall be deemed to have agreed to be bound by the rules.
Candidates for membership shall be proposed and seconded by members who shall personally know the candidate. The candidate shall play at least three sessions before seeking membership. Such membership application must be made using the Club's form and be supported by two full members and then displayed on the notice board for at least four playing sessions, any objections must be made in writing to the Secretary. The candidate will be allowed to play in the club and pay normal table charges until such time as their application is considered by the Committee. During this period the candidate may be required to partner a Committee member. In due course the Committee will meet and consider the candidate's application. Members shall be elected by simple majority of the Committee. Rejected applicants may reapply after twelve months if they wish.
Should any member behave in any way contrary to the furtherance of good fellowship and rules of the Club, the Committee shall have the power by simple majority vote to expel the member.
Membership of the Club shall be limited to a number to be determined annually by the Committee as facilities allow. An applicant who fails to obtain membership by reason of this restriction shall have his of her name placed on a waiting list from which elections will be made as vacancies become available.
The financial year shall commence from 1st April.
Subscriptions and table charges for members and guests shall be fixed from time to time by the Committee and subsequently in annual or Special General Meeting. Subscriptions shall become due on the 1st April each year. Any member whose subscription remains unpaid on 30th June will automatically cease to be a member. The Committeee at its sole discretion may re-instate a defaulting member upon payment of an outstanding subscription.
Members may introduce guests, but shall at all times be responsible for the observance of the rules and objectives of the Club by their guests and their entry in the visitor's book. No member shall introduce more than two guests on any one occasion, and no guest shall be introduced more than three times in any one year. Visitors to the area may play at the Club on up to six occasions in any one year at the discretion of the Committee.
The Officers of the Club shall consist of a President, Chairman, Treasurer, Captain and Secretary. Officers and Committee Members shall be elected at the Annual General Meeting. Committee Members having served three consecutive years will be reviewed and allowed to continue to serve if there are no other nominations. In the event of any vacancy for an Officer occurring between AGMs, the Committee may appont an Officer with the power to vote at meetings.
The Treasurer of the Club shall prepare and keep the Club books of account and shall produce them to the Committee on request. The Treasurer shall pay all accounts authorised by the Committee, and all cheques must be signed by any two of the Chairman, Secretary and Treasurer. A detailed and audited statement of income and expenditure of the Club shall be presented by the Treasurer at the A G M.
The management of the Club shall be vested in a Committee consisting of the Officers, other than President, and three Committee members. Nominations for Officers and Committee members shall be in writing, duly proposed and seconded, and shall be in the procession of the Secretary at least seven days before the date of the Annual General Meeting. Voting if unapposed , shall be by show of hands at the AGM, if opposed, by ballot. The Committee shall have the power to appoint Sub-Committees and to co-opt. Co-opted members of the Committee may hold office until the next Annual General Meeting.
The Committee shall meet from time to time as they consider appropriate, two members and at least three Officers to form a quorum.
The Annual General Meeting of the Club shall be held within eight weeks of the end of the previous finanial year for the purpose of receiving a report of the general affairs of the Club for the previous year. A Special General Meeting to discuss a specific matter may be called by the Committee at any time, or by the Secretary upon request in writing by any ten club members. Notice of such meeting shall be circulated to members in writing and no items other than those on the Agenda shall be discussed at such meeting. At Annual General Meetings and Special General Meetings a quorum shall consist of 20% of the membership, two Committee Members and three Officers and a simple majority shall decide any question.
Any rule may be repealed or amended and any new rule inserted at any time provided that it be approved and passed at a General Meeting of members. Notice of any proposed alteration should be lodged in writing to the Secretary at least three weeks before the date of a General Meeting, and shall appear in the Agenda of such meeting. The Chairman may accept any amendment or alteration to the proposed new rule at their discretion.
Members are expected to observe the rules and objectives of the Club and the Proprieties of Duplicate Bridge. To dress in smart casual clothes and to switch off mobile telephones while playing bridge at the Club.
The Club shall operate a host system for each playing session. Such a system shall be designed to provide a partner to any Club member whose regular partner is unable to play, or for a visitor to the Club. The host system shall not be used by any club member as a regular partnering system.
The assets of the Club shall be used solely for meeting the running expenses of the Club and for any bridge events held under its auspices. If the Committee wish to use or dispose of Club funds for any other purpose, this shall be decided by Club members at a General Meeting with a two-thirds majority vote in favour.
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