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Data Protection Policy

This page has information and news of interest to the members. For a full list of forthcoming events, see "Calendar" on the menu and for a list of results see "Results".

Data Protection Policy

The data we routinely collect on joining the Club includes members' names, addresses, email addresses and phone numbers. We collect the scores from the games you play which are displayed on our website results pages and these are used in maintaining the EBU's National Grading System and the Master Point scheme. We use members' data for the administration of your membership, the communication of information and the organisation of events. 

Your membership data is passed to the EBU when you join the Club. The EBU shares data with its associated charity EBED since it shares offices and data systems with them, and also with Suffolk County Bridge Association. Information from your results is also passed to the EBU, unless you have chosen to have your NGS grade kept private. Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf - they are NOT free to pass this on to other organisations that are not connected with Woodbridge BC. Your personal data is NOT passed on by us to organisations other than those indicated above.

Data held by us can be changed at any time by contacting a member of the committee. Data held by the EBU can be changed by going to the Account field on the EBU website.

This information is mainly stored in digital form on computers and in the form of writtten documents held by our Secretary and Membership Secretary.

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. Your Committee are responsible for ensuring Woodbridge BC discharges its responsibilities under the GDPR.

Members of the Committee of Woodbridge BC have access to members' data in order for them to carry out their legitimate tasks for the organisation.

Woodbridge BC collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated competitive mind sport.

If you want to see the basic membership data we hold about you, please contact the Club Secretary. There is  not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.

We do not record any data which GDPR categorises as 'Special'.

There are various ways in which you can limit how your data is used ;

- you could become an 'anonymous' member. This would involve you having a pseudonym with an EBU number under which you would play. If you do this however, you would NOT be able to access any EBU membership benefits such as the magazine, or playing in EBU tournaments.

- you could maintain your club membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. A mailing address would obviously be necessary to receive a printed EBU magazine.

- If you do not want your NGS grade to be public, you may choose for it to be kept private.

- You may choose not to appear in Master Point promotion lists.

Any of the above options can be implemented for your club membership by contacting the Secretary, and for the EBU via their website (my account)..

We normally keep members' data after they resign or their membership lapses in case they later wish to rejoin. However, we will delete any former member's contact details entirely on their request. Some underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the NGS are not deleted by Woodbridge BC or the EBU although they will no longer be attributed to a player who does not want their data to be kept. Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.

We normally keep members' information after they die. If requested by their next of kin to delete it we will do so on the same basis as when requested to remove data by a former member.

Your session data that is held by the EBU can be downloaded as a csv spreadsheet via the EBU website.

 

Last updated : 3rd Apr 2018 17:12 BST