1 The name of the club shall be 'Pinner Bridge Club'
2. The purpose of the Club shall be to provide facilities for members to play Bridge at reasonable cost.
3. Membership is open to all persons above the age of sixteen years subject to the approval by the Club Committee of an application to become a Member.
ELECTION OF MEMBERS
4. The election of members shall be by the Club Committee. The Committee shall decide the total number of Members.
5. Every candidate for membership of the Club shall be proposed by one member of the Club and seconded by another member of the Club.
6. All applications for membership shall be made on a fully completed form provided for the purpose and the form shall be prominently displayed in the Club premises for at least seven days before the application is considered by the Committee.
7. The proposer or the seconder may withdraw his/her support for the candidate at any time before the candidate is elected. Following such an event, another Member may propose or second the candidate’s application, but the amended application shall be displayed for at least seven days after it has been amended.
8. Any Member may object to the election of a candidate to membership of the Club. All objections must be made known, in writing and signed by the member, to the Chairman of the Committee stating in full the grounds for the objection. The full contents of the written statement shall be communicated by the Chairman to the Committee when the application is considered.
9. The Committee shall consider all applications for membership of the Club. The Committee may, without assigning any reason, reject any application for membership and the candidate so rejected shall not be entitled to know the reason for the non-election, save at the expressed wish of a general meeting of the members.
CLASSES OF MEMBERSHIP
10. There are six classes of membership of the Club:
11. All candidates applying for membership are normally expected to become full members and all applications for membership will be considered on that basis by the Committee.
12. Full Members are entitled to take part in all events organised by the Club providing there is sufficient room and that they are qualified to do so by the rules of the event
13. The Committee shall have the discretion to offer to candidates for full membership “Restricted” or in the case of young persons “Student’ membership. the Committee shall publish in the Rules of the Club the conditions governing restricted and student membership.
14. The Committee may invite persons to become Honorary Members of the Club under such conditions as are published in the Rules of the Club.
15 The Committee have the power to offer temporary and non-playing membership under such conditions as are published in the Rules of the Club.
TERMINATION OF MEMBERSHIP
16. Members may terminate their membership at any time by informing the Treasurer preferably in writing that they wish to do so.
17. The Committee may at any time during the first year after a member has been elected terminate the membership of that member. The Committee shall not be required to assign any reason for such a termination of membership save at the expressed wish of a general meeting of the members.
18. The Committee may expel from membership any member whose conduct is such so as to be injurious to the interests of the Club or its membership. The Committee shall be the sole arbiters of the facts of any such conduct and its decision shall be final save for the expressed wish of a general meeting of Members. The Committee shall inform the member of the reason for the expulsion.
19. A general meeting of the members may decide all matters concerning the organisation, constitution and rules of the Club subject to the Meeting being properly convened as defined in sections 20 and 37 of the Constitution of the Club.
20. A general meeting of Members shall be called by giving notice of any such meeting to the membership at least fourteen days before the meeting is to be held. It shall be sufficient for the purposes of notice to Members that the date, time, venue and matters to be discussed at the meeting, are displayed prominently in the Club premises.
21. All general meetings of the Members shall be called by the Chairman or Vice Chairman of the Committee one of whom will take the chair at the meeting. Minutes will be kept of the transactions of each general meeting and the record shall be available for inspection by Members on request to the Chairman at the Club premises and at any reasonable time.
22. All classes of members present at a general meeting are entitled to vote on all matters. A quorum of twenty Members (or 20% of the total membership whichever is the lesser) is required for a general meeting.
23. Conduct of a general meeting shall be under the control of the Chairman of the meeting. All motions must be proposed and seconded by Members before they are discussed members may speak only once to a motion save the proposer who has the right to reply. All discussions must be addressed to the chair and the Chairman shall be the sole arbiter as to the relevance and extent of the discussion. Amendments to motions must be proposed and seconded before they are discussed by the meeting and will be decided before the main motion.
24. Voting at a general meeting shall be by a show of hands; the Chairman of the meeting may appoint tellers to record the numbers voting and the result will be announced at the completion of the count. The Chairman of the meeting will not vote but in the event of a tie will decide the issue in favour of the status quo, where appropriate.
25. A clear two-thirds majority of those present and voting at a general meeting is necessary to alter any part of the Constitution of the Club or to require the resignation of an Officer of the Club or a member of the Committee.
26. A simple majority of those attending the meeting will decide all other matters discussed at a general meeting.
ANNUAL GENERAL MEETING
27. An Annual General Meeting shall be called at least once in every thirteen month period.
28. The appointment of the Officers of the Club, i.e. Chairman, Vice-Chairman, Treasurer and Secretary and the members of the Committee will take place by ballot at the Annual General Meeting. All classes of Members attending the meeting shall have the right to one vote for each contested post and a simple majority will decide the issue. In the event of a tie, the Chairman of the meeting will give the casting vote.
29. Nominations for an Officer or a member of the Committee shall be forwarded, in writing, to the Chairman of the Committee to reach him/her not later than seven days before the date set for the Annual General Meeting. All nominations must be signed by a proposer, a seconder and the nominee, all of whom must be Members of the Club. All nominations received by the Chairman must be displayed prominently in the Club premises for five days prior to the Annual General Meeting.
30. The Chairman of the Committee is required to report to the Annual General Meeting on the conduct of the Club’s affairs since the previous Annual General Meeting.
31. An auditor shall be appointed at the Annual General Meeting and the Treasurer shall be responsible for preparing the accounts of the Club, submitting them to the auditor and presenting them with the auditor’s report to the Annual General meeting.
32. All motions to be discussed at the Annual General Meeting shall be published in full along with the notice calling the Meeting. All motions for discussion at the Annual General Meeting must be written, be signed by a proposer and seconder, (both of whom must be Members of the Club) and must reach the Chairman of the Club at least fourteen days before the Annual Genera! Meeting is to be held.
33. Motions that have not been published according to Section 32 of the Constitution of the Club will not be accepted for discussion at the Annual General meeting. The Chairman may at his/her discretion accept for discussion at the Annual General Meeting amendments to the published motions providing all such amendments are proposed and seconded by Members present at the Meeting.
EXTRAORDINARY GENERAL MEETING
34. An extraordinary general meeting of the Members of the Club shall be called either at the request of the Committee or within fourteen days of the Chairman of the Committee receiving from fifteen members (or 10% of the total membership of the Club, whichever is the smaller) a request signed by those Members requesting such a meeting. All such requests shall be in writing and include full details of the motions to be discussed and the names and signatures of the proposers and seconders of all the motions.
35. An extraordinary general meeting when duly convened shall discuss only those matters published on the notice calling the meeting. No other business will be considered.
36. All motions to be discussed at an extraordinary general meeting shall be published in full at least fourteen days before the meeting is to be held and be displayed prominently in the Club premises.
37. Amendments to published motions may be accepted at the extraordinary general meeting only at the discretion of the Chairman and with the agreement of the original proposer of the main motion.
38. The day-to-day affairs of the Club shall be managed by a Committee consisting of the four Officers of the Club, i.e. Chairman, Vice-Chairman, Treasurer and Secretary along with a number of Committee members, the number to be decided by the Annual General Meeting.
39. The Committee is not empowered to alter the Constitution of the Club.
40. The Committee is authorised to formulate the Rules of the Club, subject to the overriding authority of a general meeting of Members.
41. The Committee shall meet at the request of the Chairman or Vice-Chairman of the Club. If requested by three Committee members, the Committee shall meet within fourteen days of the request being made to the Chairman.
42. The Chairman, or in the case of the Chairman’s absence the Vice-Chairman, will take the chair at all Committee meetings and all matters will be discussed through the chair.
43. A quorum will consist of five members present at the Committee Meeting. All voting will be by show of hands and a simple majority will decide the issue. The Chairman will not vote but in the event of a tie will decide the issue in favour of the status quo when appropriate.
44. If a vacancy on the Committee occurs between general meetings of the Members it may be filled by a simple majority of the Committee members electing a member of the Club.
45. Members of the Club may be co-opted on to the Committee - such members may address the Committee but may not vote on any issue before the Committee.
46. A record of the transactions of the Committee shall be kept and agreed as a true record by the Committee.
47. The Committee may appoint sub-committees consisting of at least one member of the Committee and it may appoint co-opted Members of the Club to serve on the sub-committees. All such sub-committees will manage only those matters delegated to them by the Committee and will keep a full record of all transactions of all their meetings and any records will be open to inspection by any member of the Committee.
48. The Committee shall manage the finances of the Club subject to the overall authority of a general meeting of Members of the Club.
49. The Treasurer shall manage the day-to-day finances of the Club on behalf of the Committee and the members, keeping a full and clear record of all transactions. The Committee have the right to inspect, given reasonable notice, all records kept by the Treasurer and may request at any time the Treasurer to present a statement of the current financial position to the Committee. All cheques issued by the Treasurer shall be countersigned by a nominated member of the Committee, the bankers to be nominated shall be decided by the Committee.
50. The Committee shall decide the rates to be charged for entrance, subscriptions and all other fees including all table charges
50A. All assets money and property belonging to the Club shall be held upon trust for all the members of the Club in the joint names of the Chairman and treasurer and one other member of the Committee.
51. All candidates elected to membership are liable to pay an entrance fee. If this fee is not paid within one month of the member being informed of his or her election then at the Committee’s discretion the election may be cancelled.
52. All members including newly elected Members are required to pay a subscription on an annual basis to the Club. The Club subscription shall run from 1st January to 31st December and payment is due on 1st January. Newly elected Members joining part-way through the subscription year may be required to pay only a proportion of the full subscription.
53. Members failing to pay their current subscription by 1st February may at the discretion of the Committee, have their Membership terminated and if so, will be required to re-apply f6r membership and pay the normal entrance fee.
54. Members terminating their membership of the Club for whatever reason are not entitled to any refund of entrance or subscription fees.
55. Table money will be charged at each event played in the Club. The Committee may waive this requirement in some circumstances, for example where events are run for charitable purposes.
56. Guests are welcome to use the facilities of the Club under the conditions as published in the Rules of the Club. The admittance of Guests is at the discretion of the Committee, and full account will be taken of the precedence of members of the Club in this respect.
57. Guests must be over the age of sixteen years to be admitted to the Club premises and must abide by the Rules of the Club whilst on the premises.
RULES OF THE CLUB
58. All Members on payment of a subscription are accounted as having accepted the Constitution and Rules of the Club existing at the time the payment was made, and as being bound by them and by any alterations that from time to time may be made, so long as he/she remains a Member.
59. An up-to-date copy of the Rules of the Club shall be kept on the Club premises and be available for inspection by any Member at any reasonable time when the Club is open.
60. The Rules of the Club are designed to regulate the day-to-day organisation of the Club’s activities for the enjoyment of the majority without imposing irksome restrictions on individual freedom. The Rules may deal with any of the following matters:
Methods of play.
Formation of tables.
Rate of fees.
Table Money and stakes.
Hours of play and Club opening times.
Conduct of Members
Organisation of events and competitions.
Authority of the Duty Member.
The list is not intended to be complete and may be added to at the discretion of the Committee.
61. Nothing in the Rules of the Club shall vary the Constitution of the Club and if any such variance is found, then the Club Constitution shall prevail and the Club Rule in conflict shall be changed to conform with the Club Constitution at the earliest opportunity.