What personal data does Marian Bridge Club collect?
- The personal data that we collect when a person joins the Club includes a member’s name, address, email address, telephone numbers, CBAI Number and Grading.
- For some of our members we may have additional information such as committee memberships or tournament director roles.
- We collect the scores from games you play, which are displayed on our results pages and used in maintaining the CBAI’s Master Point scheme.
- We may also take your photo for display on our website, unless you specifically request us not to do so.
What is this personal data used for?
- We use members’ data for the administration of your membership; the communication of information and the organisation of events, including social events.
- We provide your data to CBAI for their use as explained in the section below.
Who is your data shared with?
- Your membership data is passed on to CBAI, of which you automatically become a member when you join Marian Bridge Club. The CBAI shares data with Dublin South Region, or any other Region in which you may have joined a club.
- Information from your results is passed to CBAI for use in its Master Point Scheme.
- Some of your data will be available for use by Bridgewebs/or other organisation acting as a Data Processor on our behalf. They are not free to pass this on to other organisations.
- Agreement to serve on the Marian Bridge Club Committee in any capacity is deemed to be specific permission from any Member to use their contact information on behalf of the other members of the Club.
- Your personal data is not passed on by us to any other organisation, other than those indicated above.
Where does this data come from?
- Data comes directly from persons when they join Marian Bridge Club or when they update their information, either directly with the Club or the CBAI.
- The information held by CBAI will be updated by your Club, if you provide updates.
- Scoring data comes directly from the results of the club games in which you play.
How is your data stored?
- This information is mainly stored in digital form on computers and in written documents retained/maintained by the Secretary/ Treasurer/President or Tournament Director at their home addresses. We also use Bridgewebs as our data processor.
- Any information that is stored remotely will be stored in compliance with the GDPR.
Who is responsible for ensuring compliance with the relevant laws and regulations?
- The person responsible for ensuring Marian Bridge Club discharges its obligations under the GDPR is the Club Secretary.
Who has access to your data?
- Members of the Committee of Marian Bridge Club have access to members’ data to enable them to carry out their legitimate tasks for the Club, as has the CBAI.
What is the legal basis for collecting this data?
- Marian Bridge Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated game of bridge.
- For some data, such as that relating to payment of membership fees or for Club organised events, the basis for its collection and retention is to comply with our legal obligations.
How you can check what data we have about you?
- Under Article 15 of the GDPR, you have a right to obtain a copy of any information relating to you kept on computer or in a structured manual filing system or intended for such a system.
- If you want to see the basic membership data we hold about you, you should contact the Club Secretary.
Does Marian Bridge Club collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”.
We do not record any such special data.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used.
- You may maintain your Club membership with your correct name, but with limited contact details. However, we do need to have a means of contacting you by phone. You could for example simply maintain an up-to-date telephone number and not provide an email address.
- You may choose not to receive information emails or WhatsApp messages from Marian Bridge Club.
- Any of these options can be implemented for your Club membership by contacting the Club Secretary.
How long we keep your data for, and why?
- We normally keep members’ data after they resign, or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.
- Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the Master Points Scheme are not deleted by Marian Bridge Club or CBAI although they will no longer be attributed to a player who does not want their data to be kept.
- Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.
What happens if a member dies?
- We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so, on the same basis as when requested to remove data by a former member.
May 2025
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