LOREBURN BRIDGE CLUB
Minute of Meeting Held on Tuesday 30th April 2019 at 6.30. pm
PRESENT: Colin Brett, President in Chair, Eva Adamson (EA)
Joan Urquhart (JU), Isabel Murphy,[I.M.] Alan Jardine [AJ]
. George Burn [G.B.] Robert Hulley[ R.H.]
- Apologies. Bill Barker, Godfrey Bedford, Anne Athol.
- MINUTE OF COMMITTEE MEETING of 8th April 2019
Minute of the meeting was approved.
Proposed – Eva Adamson
Seconded - Alan Jardine
- MATTERS ARISING FROM MEETING 8th April 2019
Draft Alerting document is at final stages.
- Treasurer’s Report
4.1. GJB had submitted the accounts to the auditor. Following the meeting the accounts were approved and will be distributed to members with AGM Agenda and minutes.
- Secretary’s Report
5.1. IM. Read correspondence received from Pauline Thorpe on behalf of the Tuesday afternoon players. A start time of 1.50.pm was preferred. The committee had no objections to the new arrangements.
A notice of planning application had been received for the erection of 2 industrial units at 12 Howgate Street adjacent to the club premises. This was discussed by the committee and apart from concerns about parking during the day, which would affect Tuesday and Thursday afternoon players, the committee could find no legal objections to the plans. Parking on the main road outside the club premises being free to use by all members of the public.
Action; I.M. will display the application on the club notice board for members
Information.
- AGM
6.1. I.M. outlined the papers required for the meeting. In previous years these had been produced by photocopying until last year when they were professionally printed In all cases the work involved was considerable .Following discussion it was agreed that all papers would be published on Bridgewebs. Ie. Agenda, Minutes of previous AGM. and financial report.
6.2. The Agenda was discussed and agreed .
Action; CMB will ensure the relevant papers are published on Bridgewebs.
Copies will be available for members who do not have access to the internet
and they will also be displayed on the club notice board.
I.M. will type up the AGM Agenda and send to CMB.
CMB will contact Southern District with an invitation to attend the AGM.
All committee members will continue to encourage nominees for the new
Committee.
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7 Prize giving Night.
7.1. This will take place on Friday 3rd May at 6.30pm. All arrangement were discussed at the meeting of 8th April. Small prizes were discussed. G.B. tabled
copies of Prize winners 2018-2019.He informed the committee that the handicap
system was working well and this had allowed new members to enjoy success.
Action; CMB will purchase small prizes.
I.M. will be at the club in good time to receive delivery of the buffet.
G.B. and CMB. Will arrange the prizes table and the cups.
All committee members to be on hand to help with tables, buffet etc.
8 . Charity Night Report.
This had gone well and the approximate total to date was £235 table money and
£189 from the raffle. The Marfan Trust will benefit from the full amount raised.
- Complaints procedure.
CMB table 2 papers. Conduct Policy and Procedures and Appeals Procedures.
He explained the rules of Bridge determined the construction of the papers. R.H.suggested amending point 9 to include support for the person against whom the complaint had been made. He further suggested the length of time the complaint should be held on record be extended to 18 months.
10 AOCB
Constitution
The revised constitution had been published on Bridgewebs . Only one member had responded and Bill Barker had met to discuss issues.
The committee numbers was discussed and it was agreed a reduced committee
would be appropriate. Removal of ‘Maximum ‘number was agreed.
New memberships and arrangements were also discussed .
The issues will be discussed at the AGM.
Date of Next meeting TBD. After the AGM on Tuesday 21st May.
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