Firstly I hope this finds you all in good health.
As you know the competitions that are due to finish this month can not be completed. Hence we will be using half the number of completed events +1 to work out the winners of these competitions. The Prize giving which was scheduled for May 1st will not take place but the Trophy winners for 2019-2020 will receive their Trophies and Prize Money at a future date. The Winners will be posted on the website.
Similarly the Charity/JHS Law competition will be either postponed or cancelled.
The AGM is due to take place in May, that being the month when it has always taken place, and must take place, as per the Constitution (Clause 10.1).
Under the Constitution the following rules apply, the numbering corresponding to the Clause numbers in the Constitution:
8.1 The AGM will appoint the Office Bearers for the ensuing year.
9.4 Ordinary Committee members can only be appointed at an AGM; and Ordinary Committee members may only serve for three years and may not be re-appointed until a year has elapsed since their ceasing to be an
9.7 Meetings of the Committee must be at least quarterly (no format specified).
9.13 Deviations from the Constitution will be allowed and be legal unless there is objection from any member when there is specified a remedy for such member or members.
10.4 The Quorum for an AGM is one fifth of the total membership.
Even if 9.13 did not exist, the Committee feel that there would have to be a deviation from the Constitution, anyway, because of Corvid 19 and thus we are proposing that the AGM is postponed to the first date when it would be reasonably practicable for it to be adjourned to, and meantime to continue with the existing Committee until the adjourned AGM.
The Committee will, in the meantime, exchange emails and phone calls and will make all necessary arrangements for when the Club re-opens in the hopefully not too distant future. We doubt if there would be any point in trying to arrange any sort of “remote” AGM as for one thing, we would be unlikely to get a Quorum.
I would be pleased to hear from any member who would like to express a view on the proposed arrangements during the restrictions caused by the pandemic.
Take care and Stay Safe