What personal data does Ballyroan Bridge Club collect?
The data we routinely collect includes members’ names, addresses, email addresses and phone numbers. We collect this data directly from our members when they join the club.
For some of our members we may have additional information such as committee memberships.
We collect the scores from games you play, which are displayed on our results pages and used in maintaining the CBAI’s Master Point scheme.
If you have the good fortune to win events your photo may be taken and displayed on our web site unless you specifically request us not to do so.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, and the organisation of events, including club competitions and social events. We provide your data to CBAI for their use as explained in the section below.
Who is your data shared with?
Your membership data is passed on to the Templeogue Castle Community Bridge Centre(TCCBC)and the Contract Bridge Association of Ireland( the CBAI), of which you become a member when you join Ballyroan Bridge Club. CBAI shares data with Dublin South Region of the CBAI. For those who qualify for the Sim Pairs their names will be posted to the Ecats website. The St Jude’s Website (results and competition winners etc.)
Information from your results is also passed on to CBAI for use in its master point scheme and, this may also be used for seeding /stratification and handicap purposes.
Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with Ballyroan Bridge Club.
Agreement to serve on the Ballyroan committee in any capacity, is deemed to be specific permission from them to use their contact information on behalf of the other members of the Club
Your personal data is not passed on by us to organisations other than those indicated above, whether or not connected with bridge.
Where does this data come from?
Data for most of our members comes from them when they join Ballyroan Bridge Club or when they update their information either directly with the Club or CBAI.
The information held by CBAI will be updated by your club, if you provide updates.
Scoring data comes directly from the results of the club games in which you play.
How is your data stored?
This information is mainly stored in digital form on computers and in the form of written documents stored at our club storage in the TCCBC and with the club secretary. We use Bridgewebs as our data processor for this purpose. Any information that is stored remotely is stored in compliance with the GDPR
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring Ballyroan Bridge Club discharges its obligations under the GDPR is our Club Secretary.
Who has access to your data?
Members of the committee of Ballyroan Bridge Club have access to members’ data in order for them to carry out their legitimate tasks for the Club and CBAI.
What is the legal basis for collecting this data?
Ballyroan Bridge Club collects personal data that is necessary for the purposes of its legitimate activities as a membership organisation and participant in the internationally recognised and regulated, competitive mind sport of bridge.
For some data, such as that relating to payment of membership fees or for club organised events the basis for its collection and retention is to comply with our legal obligations.
How you can check what data we have about you?
Under Article 15 of the GDPR, you have a right to obtain a copy, of any information relating to you kept on computer or in a structured manual filing system or intended for such a system by any organisation. All you need to do is to write to the Club Secretary and request, under the GDPR, a copy of the personal data it holds in relation to you.
You may be asked to provide evidence of your identity. This is to make sure that personal information is not given to the wrong person.
Bridge Club collect any “special” data?
The GDPR refers to sensitive personal data as s “special categories of personal data”.
We do not record any special categories of personal data. The only data we record relates to the disabilities of members who have explicitly requested it to be recorded for the purpose of giving them stationary positions in our competitions (which we aim to do wherever feasible). If you wish to change this data on your record you can do so at any time by contacting the Club Secretary.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used.
- You could maintain your club membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address.
- You do not need to provide us with your date of birth unless you wish to enter age-limited (junior or seniors) events.
- You may choose not to receive information emails from Bridge Club or CBAI (we do not send any out on behalf of other organisations).
- Any of these options can be implemented for your club membership by contacting the Club Secretary.
How long we keep you data for and why?
We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.
Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the Master Points Scheme are not deleted Ballyroan Bridge Club or CBAI although they will no longer be attributed to a player who does not want their data to be kept.
Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.
Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.
What happens if a member dies?
We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so, on the same basis as when requested to remove data by a former member.