Thunder Bay Duplicate Bridge Club Meeting - Monday April 20, 2026

Present:  Tracey Fuhr, Carolle Armour, Maureen Wasky, Sandi Bird, Gabe Deprophetis, Francis Gaudino, Eila Pronger, Shirley Bent, Olga Marykon

Olga asked for the Minutes from Monday January 19, 2026 to be accepted. 

At this time, it was noted that at the last meeting the agreed upon cost for the upcoming AGM luncheon/bridge session was $35.00 and this was not reflected in the last minutes; Error of omission noted and cost for the AGM ($35.00) now recorded in today's meeting.

Carolle moved for the minutes from Jan 19, 2026 be now accepted; motion carried.

Club Manager's report:  Francis presented his mathematical analysis regarding the Club's approach to generating income for the Club's continued operation.  Instead of continuing to collect an annual membership fee, scrap the practice entirely and raise the playing fee from $6.00 to $7.00 per person.  This will generate, on average, $3600.00 per year to cover the cost of operating the Thunder Bay Duplicate Bridge Club.  

Trophies to present to winners of special events games (for example the Helen Shields Memorial) at the upcoming AGM are being engraved.

The new "used" computer obtained from a benefactor does not require upgrading at this time.

The club's printer (acquired from a benefactor) is now hooked up and working.  This will allow for game results and results from the upcoming May Sectional to be posted.  Francis has acquired a board on which to post the results.

Francis reports he purchased another box of bidding boxes to replace the worn out ones

It was agreed upon that the Club and the Unit will split the cost of the ink required for the printer.

It was suggested and agreed upon that though Club Membership Fees will be dispensed with, the Club will continue to update their membership list once or every two years for accuracy.

Francis reports some of the Club's tables are getting worn out and needed replacing.  It was noted that the people who play cribbage and euchre at the community center are also using the club's table for their games and perhaps should be approached to contribute toward the cost of replacing/using them.

Club and Membership fees

Based on mathematical analysis presented by Francis, the Board has decided to do away with the annual club membership fee indefinitely starting in 2027.  Also starting in January of 2027 table fees will be raised from $6.00 to $7.00 per person.

On average these changes will generate $3600.00 for the club's coffers.

Carolle moved for these changes to be implemented; Eila seconded it; all were in favour. 

The changes to the Club membership fees to begin in January of 2027; it will be announced to the club membership by Tracey at the upcoming AGM on May 11, 2026.

Financial Report

Gabe presented the Board via email 3 financial statements: 

TBDBC luncheon costs for special games held in 2025 (Helen Shields, Christmas and AGM)

TBDBC statement of operation for year ending in Dec 31 2025

TBDBC financial report for 3 months in 2026 (Jan 1/26 to March 31/26)

Even though the club experienced a net loss of approximately $4900.00 in 2025 the club is still operating in the black and with a surplus of funds.

It was decided the club will no longer subsidize the cost for lunches/meals at special games events as a means to mitigate club losses.  Participants will pay for the "real cost" of the meal. 

Gabe reports John Barber will be reviewing the Year End Report for 2025 in time for the AGM meeting.

Gabe made a motion to pay Fraser an honorarium of $250.00 for his services as a bridge card duplicator for the year.   Seconded by Eila; motion carried by all.

Carolle moved to accept the Treasurer's report as outlined by Gabe; accepted by all. 

Upcoming AGM Meeting on May 11, 2026

Tracey reports the Agenda at the upcoming AGM meeting will be as follows:

-a moment of silence for club members who have passed during the last 12 months

-the club's financial statements for the year 2025 and the Minutes from the 2025 AGM will be printed and distributed on the tables for the membership to review

-discuss with the membership whether or not to continue with hot meals at future AGM meetings or have less expensive meals (example, sandwiches)

-Judy Frasca is doing the invocation, just prior to the serving of the meal

-ask the membership if anyone is interested in volunteering for board positions.

Draft -Thunder Bay Duplicate Bridge Club Meeting Monday January 19 2026

Present:  Tracey Fuhr, Carolle Armour, Maureen Wasky, Eila Pronger, Sandi Bird, Gabe Deprophetis, Olga Marykon

Regrets:  Mary Henderson, Shirley Bent and Francis Gaudino

Tracey asked for the club minutes from September 8, 2025 be accepted.  Moved by Carolle and seconded by Eila to do so.

Club Membership Report - Eila, Carolle

2025 club membership: 98 paid members

2026 club membership, to date: 74 paid members

Treasurer's Report - Gabe

In 2025, the club lost $5000.00  

Reasons for this include:

-fewer tables playing, thus generating less income   

-director's fees increased from $5000.00 to $5100.00 per year

-the club subsidized lunches, specifically the Christmas Luncheon by $3000.00

-in 2024 some individuals did not claim honorariums, unlike in 2025 

-increase in website fees.  Website fees from July 1/24 to June 30/25 was $145.06.  The fees from July 1/25 to June 30/26 will be $154.32......an increase of $9.26

- rent fees increased

-Club Manager was paid an honorarium of $100.00 for web master services (as per email received from Gabe Jan 20, 2026)

Reports by the Treasurer and Club Membership committee generated discussions around how to mitigate the losses in future.  These suggestions include the following.

-increase membership fee and/or increase playing playing fee from $6.00 to $7.00.  These options will be presented to the club membership at the AGM on May 11, 2026

-host all special games, aside from the Christmas luncheon, at the West Thunder Community Center

-members who play in special games (Helen Shields, Christmas luncheon, AGM) will pay full cost, even if they decide to skip the meal. 

Club Manager's Report: unavailable

Directors and Director's Policy.  It was noted that the club has 5 directors.  It was suggested that as a group they come to a consensus around policy issues or needed amendments in this area 

Lessons:  nothing definitive at this time

Special Events Report - Carolle

Sectional coming up in May

Sign up sheets will be available at the end of February and first week or March

Mel Johnsen and Fraser Coull will be directors for this event

Cost to play on Friday - - $15.00

Cost to play on Saturday - - $15.00 for one session or $25.00 for two sessions

Cost to play on Sunday (Team Event) - - $60.00 per team

If you are not an ACBL member an additional $4.00 per session will be added to the cost (this may be subject to change as per ACBL rules) 

Other Business

Mary Henderson has resigned from the Board.  The board noted that over the years, Mary contributed significantly to the functioning and well being of the club.

Sandi and Carolle volunteered to convene luncheon for the AGM; Maureen Wasky to assist.

Next Meeting  ?

 

TBDBC Minutes of 8 September 2025

 

Present: Tracey Fuhr, Carolle Armour, Maureen Wasky, Eila Pronger, Mary Henderson, Sandi Bird,

Gabe Deprophetis, Francis Gaudino

Guests: Shirley Bent, Denis Parsons

Regrets: Olga Marykon

The AGM Minutes were approved, moved by Eila, seconded by Maureen.

There was no business arising from the minutes.

Gabe presented his Treasurers Report; 31Aug25 Balance $13713. Moved by Carolle, seconded by Mary that the Report be accepted as presented. Carried

Club Membership was addressed by Carolle and Eila – we have 100 paid Memberships, and a new (blue) list has been distributed.

Club Manager Francis reported some ACBL Score issues, and we have lots of supplies. There was some discussion as to the status of our Club (with 100+ members) with regard to the ACBL ... we will continue until we hear anything.

Report on the 2025 AGM showed we subsidized the event by $1128; cost of the meal at the Prince Arthur was 39.55 each. There was much discussion on how long the Club can continue subsidizing; suggestions to raise prices for upcoming events (Helen Shields $20, Christmas Luncheon at the Italian Hall $35, New Year's Eve $20). It was suggested the best way to keep costs down is to hold functions at West Thunder.

We will continue to play in the two spaces; $125 for the big room, and $100 for the smaller room (in the summer) plus taxes.

There was discussion about our few Directors; Mary offered to approach some of our players to see if they would consider coming on board & Directing from time to time.

Lessons will be offered in October:Mary Henderson – Forcing Bids; Jim Hobson – Defence; John Barber – NT Bidding. Thank you! Notice will be on our web page.

Some discussion about whether we should reduce Board seats; we will leave as is.

Special events:

Helen Shields Luncheon 22 Oct (Maureen)

Christmas Luncheon 15 Dec (Sandi & Carolle)

Champagne Pairs 31 Dec – (Francis) He offered to run the event 'divorced' from the Club & will pay all costs, including a Liquor License. He will get back to us early December to confirm fee.

Shirley asked about members looking for Partners; Maureen said she is one of the contacts (Denis the other); we have a website with Find a Partner tab where people can enter their name & details ... we encourage everyone to use our website.

***********************

Minutes of the 2025 AGM

Thunder Bay Duplicate Bridge Club

12 May 2025, Prince Arthur Hotel

Meeting chaired by the club's president, Tracey Fuhr.

Minutes of 13 May 2024 and Financial Statement for the year ending on December 31, 2024  were on all tables for review.

A moment of silence for Members who have passed......

in 2025: Marlene Bloom, Debbie Leroux, Joe Mihalich, Anne Whittaker, Murray Stewart and Peter Myshok

in 2024: Shirley Bean, Teryl Culliton, Ken Johnson, Leo Gregoire

Any items to add to agenda: no items added

Denis Parsons moved for the minutes from the 2024 AGM be accepted; this was seconded by Sandy Bird.  All were in favour; motion passed.

 Business Arising from the AGM of 2024

Shirley Bent asked about whether any decision had been made in regards to reducing the number of Board Member required to run the Club.  Answer: Deferred to next year.

Treasurer's Report. 

Gabe reported the club's finances are solid and referred to his financial statement for year ending on December 31, 2024 for members to review.

The club's assets are invested in GIC's (approx $16,000.00) and the rest is held in cash at the bank.

John Stevens moved to have the Treasures report accept; seconded by Joy Warkentin; motion carried.

 Report Unit

Shirley Bent announced the Sectional will be held at the West Thunder Sept 26, 27 and 28th, 2025.  Please let Shirley know if you can attend.

There is also a Sectional scheduled for the first weekend in May 2026.

President's Report

Tracey thanked Frances and Fraser for all that they do for the club and thanked all members for their support. 

Tracey encouraged members to use the Thunder Bay Duplicate Bridge Club Website as it contains a lot of information: posting of special events, club executive, passages, find a partner etc.

Tracey reported that all current club board members, but one, have volunteered to stay on.  As such there is one vacancy to fill.  Nominations from the floor were encouraged or an interested member to step forward.   

Trophies

Winner of the Trophies were: Mini Vince Scarcello Memorial Pairs went to Bob Frasca and Dudley Moore and the Helen Shields Memorial Dave McLellan and Cliff Campbell

On behalf of members of our club, Francis also thanked and presented an honorarium to Fraser Coull for his services as Primary Bridge Card Duplicator. 

Other Business

Board wants to amend the number of Board Members to 6 or 7: decision: defer to next year

Should board wish to act on above a motion and vote is required and at least 1/3 of paid members need to be in attendance.

2025 AGM meeting Adjourned

Invocation was given by Mary Henderson; followed by lunch and bridge game

Board Members met briefly following the 2025 AGM  

Members agreed to stay on in their current position as follows:

   

President:                       Tracey Fuhr

Vice President:               Carolle Armour

Ethics:                            Carolle Amour and Mary Henderson

Treasurer:                      Gabe Deprophetis

Board Member:              Sandy Bird

Membership Chairman: Eila Pronger

Partnership:                   Maureen Wasky  

Secretary:                      Olga Marykon

Carolle reported that she needs more time to finalize the telephone directory list; hopes to have it ready for distribution at the end of May

Eila reports signing up 3 more individuals for membership

Mary Henderson reports that warnings to club members regarding behaviour has to be done in writing.

Noted: Vince Scarcello coming up at the end of May; Helen Shields in October (convened by Maureen) and the Christmas luncheon will be convened by Sandy and Carolle; the Italian Hall has already been booked.

When the Board meets in September, agenda items will include review of policy concerning directors, bridge lessons and asking the membership if they are interested in having coffee made for bridge games (cost for a carafe of coffee prepared by West Thunder $25.OO) - I think we decided it will start in the Fall- Tracey will talk to Rob for Mon/Wed starting 3 September, 2025

Sandy Bird moved to adjourn the meeting; this was seconded by Carolle Armour

  Thunder Bay Duplicate Bridge Club Meeting Minutes from Meeting of Monday May 5, 2025 (draft)

In Attendance:  Tracey Fuhr, Francis Gaudino, Sandy Bird, Eila Pronger, Marsha Reinikka, Mary Henderson, Gabe DeProphetis, Carolle Amour, Maureen Wasky and Olga Marykon.

Items added to agenda. 

Olga.  Deficits for Special Events held in 2024 were recorded incorrectly in the minutes of Jan 27/25 and require correction.  

Business Arsing from the minutes of Jan 27/25

The actual deficits for the special games, as reflected in the Treasurer's report were as follows:

Helen Shields lunch (October 21/24) had a deficit of $345.00 (not $75.00)

Christmas Lunch (Dec 16/24) had a deficit of $988.00 (not $827.00)

Champagne Pairs (Dec 30/24) had a deficit of $759.00 (not $507.00) 

Upon making the corrections, Olga requested to have the minutes from club's meeting of Monday, January 27, 2025 approved.  Eila Pronger motioned to have minutes approved; Gabe DeProhetis seconded.  All were in favour; motion passed.

Treasurer's Report/Gabe DeProphetis

On May 4/25, via email Gabe DeProphetis provided our club's board members with the 2024 Financial Report and with an Interim Financial Report for 4 months, ending on April 30/25.

Gabe reports though club revenues are down and costs are up, cash flow is still good and the club's finances are not in a deficit. 

Donations made to charitable donations in memory of passed club members are up to date. 

An honorarium will be given at the AGM meeting to the primary Bridge Card Duplicator ($400.00)  

It was moved by Marsha to have the Treasurer's Report accepted and seconded by Carol.  All were in favour; motion passed 

Club Manager's Report/Francis Gaudino

Disruption during a club bridge game.  In April of this year, there was an "incident" between a Director and Club Member that escalated causing both to behave unsuitably (the member continued to argue with the director and the director in turn gave the member the option to leave and go home.  The club manager notes that both the Club Member and Director were wrong in their attitudes/actions; the Club Member should not have continued arguing and the Director should not have given the member the option of leaving/going home as this action could result in the member of being banned from the club by ACBL.

The Board discussed the matter and concluded the following.  Though the Board does not want the member to be banned from the club, the Board believes the club member's unsuitable behaviour should be addressed either verbally or in writing to that member by the ethic's person.      

Mary Henderson, who has previous experience in the ethic's role, volunteered to verbally speak to the club member about their argumentative exchange with the director.

Vince Scarcello   This special game will be held at the end of the month.  The club manager advises that most special games should have a minimum of five (5) tables as per ACBL recommendations.  The club manager noted that last year there were only 3 full tables in play at this special game. Club manager and the Board concur that in future, the club will adhere  to a five table minimum as suggested by the ACBL. (see STaC instructions for guidelines)

Bidding boxes.  The club has switched from using the red/yellow/green bidding boxes to using the black bidding boxes.  The multi-coloured bidding boxes will be washed and put away.

AGM game.  The club manager will move the bridge tables to and from the Prince Arthur Hotel for this game.  The club manager will also update and clean the trophies for this event.

It was moved by Eila Pronger to accept the Club Manager's report and seconded by Sandy Bird.

Club Membership (Carolle Armour and Eila Pronger)   

The club's membership now stands at 90 "paid in full" members.

The club's telephone directory has been updated and includes names and contact information for both "paid" and "unpaid" members, as the latter have come out to play at the club on several occasions throughout the span of a year.

The "unpaid" members will be approached and reminded to pay the club membership fee ($20).

Generally we have not charged Unpaid Members more for regular games.  However, if they want to attend Special Events such as the AGM (or Christmas Luncheon) they must be a paid member; as such they will have to pay $20.00 on top of the event fee to be able to attend.

Next week, before the Monday and Wednesday games, Carolle and Eila will have members check to see if their name/contact information is correctly documented in the telephone directory.  After this has been completed, Carolle will email the telephone directory list in a file to the Club Manager.  The club manager will then look into preparing the telephone directory on card stalks.  Distribution of the telephone directory list to club members will occur the following week.  

Moved by Olga to have the Membership Chairman's report accepted and seconded by Maureen.

AGM May 12/25

Mary Henderson reports, as of May 5/25, 54 people have signed up for this special event.  All and any new sign ups will have to be "paid up" by the cut off date of Wednesday May 7/25; if not they will be unable to play.  

This will be announced prior to today's game.

Fraser will be directing this special event.

There was some discussion around the cost of room rentals for special bridge venues held outside of the West Thunder Community Centre, ranging from $500.00 to $1000.00 and whether to continue holding venues outside the centre.  General consensus seems to be that the Board favours outside venues for some special games.

Board seats and nominations   

Currently, the board consists of 9 members.

Marsha Reinikka announces she will be stepping down from the board and her responsibility of looking after "education/library.nnouncements will be made at the beginning of subsequent bridge games and at the AGM that the club is seeking a new member and asking for anyone interested to step forward.

There was some discussion around "shrinking" the number of board members required by the club but for the time being, numbers are to remain as is.

Special Events    

Vince Scarcello.  Scheduled for May 26/25.  At least 5 full tables need to be in play.  No luncheon.

Helen Shields.  Scheduled for October 22/25.  This game will include a luncheon.  Maureen Wasky volunteered to convene this event.

Christmas game/luncheon.  Scheduled for December 15/25.  Carolle Amour and Sandy Bird volunteered to convene this event; will likely be held at the Italian Hall again.

Non-champagne pairs or "possibly" with champagne pairs.  Scheduled for Dec 31/25.  Francis volunteered to convene this event; Mary volunteered to assist Francis.    

Unit Report   

Carolle Amour reports the unit's sectional tournament is scheduled for September 26, 27 and 28th, 2025.

Other Business

1. printing of Agenda and Financial Reports for the AGM; Gabe will attend to this

2. Eila reports several bridge players tell her they are no longer coming to play at the club as the "invitational" section no longer exists and could this somehow be remedied.

Carolle suggested that these individuals be encouraged to show up and if there are enough to form 5 tables and invitational section can be established.

Another suggestion is to offer "lesson and play" opportunities to individuals for a fee of $10.00 to entice 299ers or entice any individuals who are interested in learning to play bridge.

Francis says he is considering in obtaining certification in giving basic bridge lessons to those who are interested.  

Next Meeting

scheduled for May 12/25, right after the AGM meeting and game.

Meeting Adjourned

Thunder Bay Duplicate Bridge Club

Minutes from Meeting of Monday January 27, 2025          

In Attendance:

Tracey Fuhr, Francis Gaudino, Sandy Bird, Eila Pronger, Marsha Reinikka, Mary Henderson, Shirley Bent, Gabe DeProphetis,  Olga Marykon 

Regrets: Carolle Amour and Maureen Wasky

Agenda Topics as follows

Any new items to add to agenda?  Please see "new items" discussed in Other Business at the end of the minutes

Minutes approved from Meeting of September 23, 2024: Tracey Fuhr, Olga Marykon

Business arising from Minutes: none

Treasurer's Report:  Gabe reports he emailed all board member his reports concerning the Helen Shields luncheon, the Christmas luncheon and Year End financial report for 2024. Gabe reports he asks John Barber to review his financial statements and will ask John to do this prior to the AGM in May of this year; as per practice a $100.00 gift card is given for this service. 

The Christmas luncheon report was amended to reflect the additional cost of $100.00 to have the bridge tables transported to and from the Italian Hall. 

Eila questioned why sanction fees were up from the year 2023 to 2024.  Gabe reported that there were more special games in 2004 thus raising the cost and that Francis could explain this more clearly.

Tracey noted that in 2024 there were 9 members of the TBDBC passed but thus far only 8 charitable donations in their honor were made.

It was noted by several board members that club revenues are down due to that fact that:

1) there are fewer club members each year (primarily because this is an aging club and members are dying)

2) income from table fees are down (some club members are just not coming out)

3) the club is subsidizing luncheons for 4 annual events (Helen Shields game, Champagne Pairs, AGM & game/luncheon, Christmas game and lunch).   In 2024 the club subsidized these games for the sum of  approximately $2,400. 

Treasurer's Report approved by Shirley and seconded by Eila

Club Manager's Report: Francis reports the bridge tables were cleaned with wipes 2 weeks ago and the bidding boxes will be cleaned as well. Posting of games, including special games, on Website will occur once they have been sanctioned by ABCL or by CBF (Canadian Bridge Federation) and no sooner. If someone finds an error on the bridge site regarding a game, the procedure is to report it first to the director of that game. The inability to enter a lead on the bridgemate continues to exist despite Francis' extensive efforts to rectify the problem.  The board decided this isn't a priority issue and no further action will be taken. Francis reports there are financial impacts for the club to put on special games, for example, such as the "stardust games" and club championship games.    Putting on these special games cost more than regular games; about $330.00 dollars more. Eila motioned to accept the club manager's report and Gabe seconded.

Club Membership Report from Eila Pronger: Eila reports club membership is down in 2025 by 27 people and to date there are 92 "paid up" members. Eila reports Carolle Amour will be updating/amending The Thunder Bay Duplicate Bridge Club Member list/phone directory.  The current one is a couple of years old. There was some discussion around why members weren't coming out to play (no 499er game, difficulty finding a partner) and what about having a "standing spare". Several board member volunteered to call members to encourage them to come out to play. Marsha moved to accept Eila's report and this was seconded by Mary.

Special Events Reports:

21 Oct 2024-Helen Shields lunch.  Maureen reported a $75 loss

16 Dec 2024 - Mary reported a $827 loss

30 Dec 2024 - Champagne Pairs - Carolle reported a $507 loss 

The board recognizes that we are loosing money on these events but nevertheless will continue to subsidize these events, given that the club has the finances to do so and given that the club is getting smaller with each passing year and will likely cease to exist in another 10 years, the club might as well spend the money it has. It was suggested to mitigate losses for future events that:

1) the conveners for these events review previous costs for the event and perhaps order less food as there has been a surplus of food ordered

2) that food be ordered only for those members who have signed up and paid for the event prior to/by the deadline date.  It was noted that there are some members who sign up for the event, don't pay and don't come or sign up, fail to pay but attend anyway.

Francis said the food from the Champagne pairs was donated to Grace Place and Tracey said some of the food was placed in the fridge and put out at the next club games. 

AGM: The Annual General Meeting will be held on Monday May 12, 2005.  Location is yet to be determined.Sandy Bird and Mary Henderson volunteered to call several hotels/halls/legions to determine costs for facility rental, food, etc at each location.  Francis agreed to assist as well.

Unit Report: Shirley Bent reported enough members signed up to form 5 tables for the Team Event on Saturday Jan 25, 2025.  The event was "pot luck" A vote was taken to have a team event every second Thursday at 1 p.m.   No Food/pot luck. The unit pays for the room rental for the Team Event. Shirley says she is not sure if there will be enough interest for the next scheduled team event on Feb 6 2025 Francis stated that there are 24 Unit sanctioned/championship games but last year only 6 of these were used.  He suggested that the unit consider having the Team Games be scheduled so they land on the STaC games.

In Case of Snow/Cancel Game/phone list: Francis stated that as long as the director plans to shows up for the game on a snow day there will be game. People should phone the director to see if the game is on/off due to weather.

Other Business:

1) Charitable Donation Collection at Christmas.   It was noted that at the Christmas luncheon, the club forgot to collect monetary donations from the membership to pass on to a charitable organization as has been the custom. 

2) The board noted that there is a policy/practice in place for services provided by the Club's Webmaster; it just needs to be adhered to.  The policy says the honorarium for the Webmaster is 2 free games per month. The policy/practice is to remain as is.

3) The Board noted although there was no policy for compensating the Bridge Card Duplicator the practice has been to compensate the bridge card duplicator with a free game for each time they duplicate the boards.  As such the board decided to propose the following policy.  The primary Bridge Card Duplicator will be paid the flat fee of $400.00 for services rendered throughout the bridge year (same as calendar year).  Assistants (or fill- ins) will receive one free game each time they duplicate the boards.  It was moved by Marsha and seconded by Sandy that the suggested policy concerning the Bridge Card Duplicator and compensation for service become board policy moving forward.  All voted in favour.

4) Marsha suggests doing away with continuing to itemize books that are donated to the club's library.  It's labour intensive and the library isn't being used that much anyways.  Books would still be available to be borrowed by club members on a "help yourself" basis .  Perhaps someone could place a box of books out at the beginning of each game for this purpose.  Shirley Bent volunteered to do this on the days that she plays (Mondays) 

Next Meeting: The board will meet again, prior to the AGM, on Monday April 28th.  Please arrive at 11:30 a.m. so meeting can promptly begin at 11:45 a.m.

Thunder Bay Duplicate Bridge Club/Board Meeting

September 23, 2024 

In Attendance:  Tracey Fuhr, Carolle Armour, Gabe DeProphetis, Maureen Wasky, Marsha Reinikka, Eila Pronger, Mary Henderson, Olga Marykon

                           Regrets:  Francis Gaudino, Sandy Bird, Shirley Bent

The minutes from the meeting immediately following the AGM game on May 13, 2024 were approved by Maureen Wasky and seconded by Gabe Deprophetis

Treasurer's Report

Gabe Deprophetis noted he prepared the club's 6 month financial statement from January 1 2024 to June 30 2024 and forwarded it to the board via email on July 30 2024.

Marsha Reinikka moved to accepted the report; this was seconded by Carolle Armour

Gabe says he prepared a projection of the clubs finances to the end of September of this year and reports a loss of $564.  He notes this is not unusual due to a "slow summer" and a $350.00 deposit/expenditure (for the use of Italian Hall for clubs Christmas Party).  Despite this, he advises the club's financial standing is sound.

Club Manager's Report

Tracey Fuhr says she has asked the club manager for a bridge events calendar for the next three months but to date, the request has not been acted upon and the calendar posted is until the end of October only.  It was noted that the calendar needs updating and posted  3 months in advance; this procedure/action requirement is recorded in previous meeting minutes.

Tracey Fuhr will make an amendment to the club manager's duties to have special games posted on the website at the beginning of the year, as members can plan better for these events and will send an email to the manager about the director's duties; re some confusion about whether or not the director can fix an error that has been entered in the computer.

Tracey to approach  Fraser Coull about challenges on the website.  The hyperlink to Obits wasn't working; Board decided to put the name of our recently deceased on the front page for a week.

Tracey to approach Fraser and/or Francis about the club's computer and software program, specifically around its inability to permit leads to be entered into the bridge mates.

There was some discussion around paying Fraser/web support and people who prepare boards for special games.  It was noted that historically the web support person was issued a slip for two free games a month and the people who prepared the boards were issued a slip for a free game.  This practice lapsed earlier this year, in March.  No decision made as to resuming this practice.

There was some discussion as per Joy Warkentin's suggestion to reduce the number of board positions from 9 to 6 or 7 to reflect the decline in numbers of club members and difficulty in finding replacements.  It was decided that for the time being board member positions to remain at 9.  It was also noted that conveners for special event games/luncheons do not need to be board members and perhaps members can be approached to volunteer instead.   

Club Membership

Club Membership Fee collection will be announced and initiated by Eila Pronger and Carolle Armour at the next game on September 30, 2024.  A membership fee of $20.00 will be collected from members.  Carolle has determined membership stands at 115 persons.

Francis and/or Fraser will be asked about posting information regarding club membership and fees on the club's website.

Helen Shields luncheon and game scheduled for October 21 2024.  To begin at noon.  Maureen Wasky volunteered to convene this event.  (Cost per person...........$15.00? as was charged last year according to Gabe) 

Unit AGM/Lunch/Game scheduled for October 28, 2024.  To begin at noon.  Lunch will consist of cheese, crackers and fruit.  (Cost per person......?)

Christmas luncheon/game is  scheduled for December 16 2024.  Venue will take place at Italian Hall and is secured with a deposit.  Mary Henderson volunteered to convene this event and will explore the possibility of having a cash bar.  Cost per person $25.00.  The cost for this event is subsidized by the club.  There will also be a cost to hire someone to pick up and deliver the bridge tables from the West Thunder community center to the Italian Hall and back again for this event.............cost around $200 to $250

Champagne Pairs/New Years Game.  It was decided to schedule the game for Monday Dec 30 2024, when a regular sanctioned game is already scheduled.  Carolle Armour and Marsha Reinikka volunteered to convene this ement.

Unit Report: no report available given; Shirley absent.

Renaming of Vince Scarcello trophy to Roland Laframboise Trophy.  Tracey says she will talk to Jim Hobson (who suggested this in the first place) about presenting his suggestion to the membership at the Helen Shields game on October 21 2024 and subsequently bring it to the Unit AGM on October 28 2024 for a vote by the membership.

Gabe says, Lucy, Roland's wife has already donated a trophy to the Unit to be used for this purpose if agreed upon by the club.

Library

Marsha Reinikka volunteered to talk to Fraser about asking for a shelf (instead of a box) to house the library bridge books as the books only get lost in the box.

Next MeetingIt was noted that the club by laws stipulate 3 meetings per year.  Next meeting to be held Monday Jan 27 2025.  one agenda item: who wants to convene spring AGM and decide where venue will be.  Generally spring AGM is held the second Monday in May.   

Meeting adjourned by Carolle Armour.

Minutes of Meeting Monday, May 13 Meeting 

Following the Club AGM/Club Championship Game, the Board briefly convened.  

In attendance were Francis Gaudino, Tracey Fuhr, Gabe Deprophetis, Murray Crane, Maureen Wasky, Mary Henderson, Carolle Armour, Eila Pronger and Olga Marykon (new volunteer).

Various board members either agreed to remain in or volunteer for the following positions:

President:  Tracey Fuhr

Vice President:  Carolle Armour

Treasurer:  Gabe Deprophetis

Secretary:  Olga Marykon

There was discussion around the lack of enough club directors and as such the first three Monday games in June (June 3, 10 and 17) and the game on Wednesday June 26 may have to be cancelled if the club cannot find someone to do it for the regular director’s fees.

As it stands, there are directors only for the June games scheduled on June 5th, 12th, 19th and 24th.  Francis Gaudino will post these games on the TBDBC site.

It was noted that the North American pairs games are being held on June 17th and June 19th 2024, however due to the unavailability of directors the game on the 17th will have to be forfeited.

Helen Shields game to held on Monday October 21, 2024

Unit AGM to be held on Monday October 28, 2024.

Eila Pronger and Carolle Armour discussed collecting club memberships possibly at the end of September and definitely in October. 

Christmas Luncheon to be held on Monday December 16, 2024

Mary Henderson volunteered to do the convening for this event. 

Carolle Armour suggested to hold/celebrate the New Year’s game outside of the West Thunder Community Centre

Tracey Fuhr stated she will likely schedule a board meeting sometime in October at which time we can discuss the New Year’s game.

Gabe reported that John Barber completed the financial audit for the Club and that all is copacetic with the bookkeeping.  Gabe suggested that we purchase John a $100.00 gift certificate for his services.  This was approved by the board.

Meeting adjourned

 Thunder Bay Duplicate Bridge Club

Minutes of the 2024 AGM

13 May 2024, Superior (Victoria) Inn (draft)

Tracey Fuhr welcomed all, wished the Mothers and Grandmothers a Happy Mother's Day, and thanked everyone for supporting our Club.

The AGM Minutes for 2023 and the Financial Statement for 2023 were on the tables for review.

A moment of silence was held for members who have passed away in the last year:

Ross Cody, Del Dickey, Susan Tennier, Greg Lee, Tim McCormack, Fran Mynott, Doug Martin, Betty Johnston

There were no items added to the Agenda.

It was moved by Marsha Reinikka, seconded by Eila Pronger that the 2023 AGM minutes be accepted as presented. Carried

There was no business arising from the minutes.

Marsha spoke on the Club Library – she has sorted the books, and a List will be posted on our website.

Gabe presented the Financial Statement; there was some discussion about the GIC interest rate. We thank John Barber for his review.

Shirley the Unit President was not present to give a Report.

Tracey reported that 2022 table count was 678; 2023 was 1224. She thanked Francis & Don for chairing this AGM; thanks also to this year’s Board as well as all Chairs of the various committees for the work they did – Carolle Armour, Murray Crane, Gabe Deprophetis, Don Kachkowski, Tim McCormack, Eila Pronger, Marsha Reinikka, Paul Sebesta, Maureen Wasky. Please review the Website – it offers a lot of info such as the Calendar for Upcoming Games and details of the Board’s meetings, etc.

The Nominating Committee headed by Murray stated that 3 new members are needed each year for the new Board. Mary Henderson volunteered, thank you!

Thanks to Fraser for all his help over the last number of years, and thanks to all of our Directors.

Jim Hobson asked about the Passages on the webpage and the problem accessing the Obituary; Tracey said she has had problems making the link work, however she will show anyone how to access it off the webpage, or suggested Googling the person's name with obit & Thunder Bay.

Winners of Trophies were: Vince Scarcello - Don Cattani & Dave McLellan; Mini Vince Scarcello - Linda Myshok & Peter Myshok; Helen Sheilds - Cliff Campbell & Dave McLellan

Other Business – the Board wants to amend the number of Board members required to run our Club to 6 – Joy Warkentin suggested 7 – the Club can vote on this after 30 days of this suggestion. We need 1/3 of our paid members in attendance to vote on this.

Invocation was given by Judy Frasca.

April 29, 2024 Board Meeting (draft)

Members present: Carolle, Paul, Tracey, Murray, Don, Maureen, Gabe, Eila, Sandy and Francis - Sandy a Visitor/Club Member

Minutes of the last meeting were moved by Murray, seconded by Carolle. Carried.

Club manager's Report. No special games for June, July and August except for the NAPs - Francis did an Inventory - we have lots of bid boxes, 3 sets of boards and cards are ordered .  It was also suggested that 3 months of the schedule be posted on our website.  Also, a Club Credit card will be applied for at the Creidt Union, with 2/3 officers signing.

Marsha - Library has loaned 3 books; she has sorted & will post a List on our website

Treasurer's report. Report was not moved to be accepted.  John has been asked to review the Annual statement for the AGM.

Membership. 109 paid memberships. Dues for 2025 will go on sale in October.

Maureen has few members calling her for a partner - Keep Chuck in mind ...

Nominating committee - Murray is looking for 3 for 3-year terms - Paul, Don & Murray have completed their terms; Murray may stay ...

Cell phone policy. Have the directors before the start of the game to have their phones on mute.

Coffee is left to be decided at the AGM - will probably be brought up at the AGM - defer to the Board ... 

After the AGM is over, the board can meet to decide on the executive - President, Secretary and Treasurer - and Vice-President

 PA policy regarding deceased members. It was moved by Gabe, seconded by Eila that members past or present who have
contributed to the bridge club should be honoured with a $25 donation to a charity of their choice.

Discussion regarding number of Board Members - to change Bylaws, have to give 30 days Notice - can vote on at a later date ...

I have a new computer and haven't learned how to use WORD. Can you pass this on?

January 29^th, 2024 Board meeting 

Board Members Present: Tracey, Carolle, Maureen, Murray, Gabe, Paul, Don, Marsha

Absent: Eila

Others: Francis and Shirley

It was moved by Murray, seconded by Maureen that the board minutes of the Oct. 18^th meeting be accepted. Carried

President’s Report of the New Year’s Eve cost. The cost of the event was $1807.72. It was moved by Carolle, seconded by Marsha that the bill be paid. Further discussion regarding the costs is tabled to the fall when a new convener is selected.

Club Manager’s Report

1. Francis provided the board with information regarding Special Games at Clubs and 2024 Face-to-Face Special Events Schedule. The Senior Pairs will not be hosted as the costs are too expensive
2. Francis is taking all bidding boxes to be sanitized.
3. Inventory – Marsha wants the club to donate books that can be used when teaching. How many decks of cards does the club have at the present?

55 Plus – Marsha will not be instructing as there was no interest on behave of the 55 Plus. It was suggested that we approach members of our club who would be interested in giving a short lecture prior to the bridge games.

Treasurer’s Report

Gabe went over his reports that he sent to the board members. Our G.I.C is coming due shortly. It was moved by Murray, seconded by Don that the G.I.C. is rolled over at the present going rate. Carried.

Membership

Membership has slipped this year. There are 109 members who have paid their dues. Carolle is presently calling those whose who have not paid. She is also asking whether they will be returning to the club. Guests whether they are local or from out of town should be welcomed to be allowed to play at our games.

Partnerships

Maureen is the primary convenor with Dennis as a backup. Most members call Dennis when looking for a partner.

Unit Report

Shirley presented the following District 2024 sponsored games:

          NAP – June 10^th & June 26^th

          NAP – July 8^th & July 24^th

          NAP – Aug. 12^th & Aug. 28^th

Sectionals

          May 3^rd, May 4^th, May 5^th

Shirley informed the board that the ACBL rebate to the Districts has be reduced to 5% from 11%. Finances will be tight in the future.

Special Games

Helen Shields- It was moved by Murray, seconded by Gabe that the Helen Shields that the rookie/master game be deleted. Carried

AGM – Don and Francis will be co-chairing this event.

             Murray volunteered to chair the Nominating Committee.

              Vince Scarcello is in need of a chairperson 27^th of May.

Next meeting is April  29^th, 2024 prior to the AGM

Board Meeting – October 18^th, 2023   (accepted)

Board members present -Tracey, Carolle, Maureen, Murray, Gabe, Eila, Paul

Absent – Don, Marsha

Club Manager – Francis

There were no additions to the agenda.

The May 3^rd meeting was reviewed. No business arose from the minutes.

Club Manager’s Report –

1. To fix a wrong score call Francis first and the Director second. It will take 24 to 48 hours to fix. This was moved by Murray, seconded by Eila. Carried

Treasurer’s Report – The September 30^th financial report was given. It was moved by Eila, seconded by Maureen that the report be accepted. Carried

Tracey talked to Rob about have our bridge club be included in the KEY. He will look after this.

Membership – Eila collected $20 from 82 members - $1650 so far for the year 2024. $2480 was collected for 2023. Carolle will take over from Eila as of November 1^st. It was moved by Eila, seconded by Gabe that the report be accepted. Carried

Unit – The unit paid the treasurer for the NAP games.

Special Games – It will cost approximately $2000 to run special games in 2024. This will be in effect for one year only.

Other business –

It was moved by Carolle, seconded by Eila that the Club Manager have the password to the club website immediately. Carried

Next meeting – January 29, 2024, 12 noon.

May 3, 2023 Board Meeting of the TBDBC (draft)

Present: Tracey, Brenda, Carolle, Paul, Eila, Don, Murray, Maureen, Marsha

Others Present: Fraser, Francis

Absent: Gabe and Henry

Tracey welcomed the new Board members and thanked the outgoing Board members.

The agenda was approved on a motion by Carolle/seconded by Murray. Carried

Review of the Minutes of April 12^th was approved on a motion by Carolle/seconded by Eila. Carried

There was no business arising from the last meeting.

Brenda handed out folders to the new board which included Mission Statement, Bylaws and Policy & Procedures.

55+ committee Fraser, Brenda and Paul met with Twyla. We cannot charge $2 to play bridge. We will need $2,000,000 in insurance. We are looking at an evening game. We are still waiting to hear from the 55+.

The AGM report by Gabe was approved on a motion Carolle/seconded by Don. Carried

Directors are elected to serve 3 year terms effective 2023.

Marsha, Maureen and Don are starting their first term.

Gabe, Eila and Tracey have two more years remaining.

Paul, Murray and Carolle have one more year remaining.

The Executive Members were unanimously voted in.

            President: Tracey

            Vice President – Don

            Secretary – Paul

            Treasurer – Gabe

The new Club Manager is Francis effective July 1^st. He was acclaimed.

Special Events: Helen Shields in April 2024, Christmas Luncheon December 11^th, Vince Scarcello on this Victoria Day, May 22^nd.

The Unit paid all NAP costs.

Membership: Carolle agreed to co-chair the committee with Eila.

Promotion of our Bridge Game in the KEY must be submitted to Rob by June 14^th.

Coffee at our Bridge Game was defeated.

Fall Meeting: August 16^th, NAP’s.

Gabe brought to our attention that he has documents at home that he would like to shred. All financial statements will not be shredded. It was moved by Marsha/ seconded by Eila that Gabe has permission to destroy the documents. Carried.

Francis brought up a “Special” pigmented point game.

It would be co-operative venture between the club and the Unit. If the club runs a special game with an eye at breaking even and if the game runs into the red – the Unit will make the club whole.

Players must belong to the ACBL to play. Concurrently the club will offer either a non- master point game (scored and ranked) or a regular master point game for non-members of the ACBL.

Under 55+, Marsha agreed to teach bridge at the 55+ to promote our club.

Don is also organizing the Champayne Pairs on December 31st.

Meeting adjourned.

Minutes of the 2023 AGM 

Tracey welcomed all & thanked them for supporting our Club

A moment of silence was held for members who have passed away on 2022.

Marguerite Filipovic, Sharon Irvine, Keith McWilliam, Cecile Meadows, Delores Mechtab, Nellie Vandenende, Ed Wager, Tai Cheng, Ted Mayes, Eleanor Ingberg, Ross Cody

There were no items added to the Agenda.

It was moved by Judy Frasca, seconded by Denis Parsons that the 2022 AGM minutes be accepted as presented. Carried

There was no business arising from the minutes.

Brenda reported on the Revised Policies and Procedures and the New Mission Statement. All were posted to the website. There were no changes to the by-laws. She also talked about our membership. We have 118 members. We are updating our membership directory.

Gabe presented the Financial Statement. Much discussion took place. It was moved by Gabe, seconded by Peter Doig that the Financial Statement be accepted as presented. Carried

Shirley the Unit President reported on the upcoming Sectional and the North American Pairs. The NAPs will have two games in June, July and August.

President Tracey thanked this year’s Board as well as all Chairs of the various committees for the work they did – Carolle Armour, Fraser Coull, Murray Crane, Henry Danielewski, Gabe Deprophetis, Don Kachkowski, Tim McCormack, Brenda Moulson, Lynnette Oja, Eila Pronger, Paul Sebesta, Denis Parsons.

Special thanks to Fraser for being Club Manager for the last number of years. Thanks to Rob and the volunteers of WTCC for being so flexible & accommodating.

Please review the Website – it offers a lot of info such as Upcoming Games and details of the Board’s meetings and research.

The Nominating Committee headed by Murray stated that 2 new members are needed for the new Board. Maureen Wasky was nominated by Murray seconded by Shirley and Marsha Reinikka was nominated by Tracey, seconded by Mel.

On a motion by Paul, seconded by Lois Lagadin that Maureen and Marsha be accepted. Carried

Tracey announced we will be taking Offers for a new Club Manager until May 1^st.

Trophies were distributed to last year’s winners. Photos were taken.

Jim Hobson thanked Tracey for her leadership and keeping the club going.

Invocation was given by Judy Frasca.

TBDBC Meeting April 12, 2023 

Members Present: Tracey, Carolle, Paul, Brenda, Eila, Don, Murray, Henry, Gabe.

It was moved by Eila, seconded by Murray that the agenda be approved. Carried

It was moved by Brenda, seconded by Murray that the minutes of February 13^th be approved. Carried

Brenda went over the Policies and Procedures. Fraser will post them to the website.

Fraser will post the club calendar, Special Events and their chairs on the website.

3 new Board members will be required. Murray is in charge of Membership Committee.

Summer Games was deferred. If we run games in the summer and we do not get enough tables, we will email the Board members to make a decision whether to continue or cancel.

Brenda reported that some members have not paid their dues. Some are still away. 114 have paid.

Fraser and Brenda will check with the 55+ on the feasibility of having games there.

Brenda has chosen not to run for the new board.

Fraser has submitted his resignation as Club Manager.

It was moved by Paul, seconded by Eila that Fraser’s resignation be approved with regrets. Carried

Next Meeting – May 3^rd.

Revised Board Meeting of the TBDBC – February 13, 2023 

Members Present

Don Kachkowski, Henry Danielewski, Paul Sebesta, Carolle Armour, Brenda Moulson, Murray Crane, Tracey Fuhr.

Members Absent: Eila Pronger and Gabe DeProphetis.

Club Manager Fraser Coull was present.

1. POLICIES AND PROCEDURES – BRENDA
   1. Revisions were made and debated. The Board voted unanimously to make the revisions on a motion by Brenda – seconded by Murray. Carried
2. ETHICS – Tracey – The ethics committee should be three members – the chair may be a Board member the other two not Board members. Carole Armour will address this.
3. AGM – It was decided to have the AGM sooner than later. It will be on April 24^th beginning at 11:00 am at the WTBCC. Cost will be $25 per person including lunch and Bridge. Tracey and Don will chair this event.
4. AGM nominating committee is Tracey and Murray. Most present Board members are willing to let their names stand. Henry has decided to step down. Thanks for your service to the club. Terms of board members will be 3/2/1. This will be decided at the first meeting after the AGM. The positions for President, Vice President, Treasurer and Secretary will also be voted on at this meeting. Committees can be decided on as well.
5. MISSION STATEMENT – The mission statement as presented by Brenda was approved by the Board.
6. MEMBERSHIP – Brenda provided an up-to-date club membership list
7. LONG TERM SURVIAL OF THE CLUB WAS PRESENTED BY BRENDA – Some discussion took place. This will be discussed at our next meeting on April 12^th.
8. John Barber is interested in giving lessons.

Board Meeting of the TBDBC – February 13, 2023 (draft)
Members Present
Don Kachkowski, Henry Danielewski, Paul Sebesta, Carolle Armour, Brenda Moulson, Murray Crane, Tracey Fuhr.
Members Absent: Eila Pronger and Gabe DeProphetis.
Club Manager Fraser Coull was present.
POLICIES AND PROCEDURES – BRENDA
Revisions were made and debated. The Board voted unanimously to make the revisions on a motion by Brenda – seconded by Murray. Carried
ETHICS – Tracey
AGM – It was decided to have the AGM sooner than later. It will be on April 24th or 26th.
MISSION STATEMENT – The mission statement as presented by Brenda was approved by the Board.
LONG TERM SURVIAL OF THE CLUB WAS PRESENTED BY BRENDA – Some discussion took place. This will be discussed at our next meeting on April 12th.
Attached are the changes made to the Policies and Procedures contributed by Brenda.

Revisions to Policies and Procedures, approved by the board on February 13, 2023.

General: Motion for revisions put forward by Brenda Moulson, seconded by Murray Crane, passed by the board

Membership: The membership fee is $20 a year.
The playing fee: All regular games $6
Eliminate reference to the 55+ Centre as no games currently held at the 55+ Centre
Eliminate Reference to Director’s fee as this previously moved to Director’s Policy and Procedures
Stratification: 
If there is only one section: The bottom stratification will be 500 & the other 2 stratifications will be at the director’s discretion.
If there are two sections: The open section is stratified according to the director’s discretion. The Restricted section will be – 500/300/100.
Eliminate Reference to Club Manager as this previously moved to Club Manager Policy & Procedure
Treasurer’s fee: The treasurer’s current honorarium is $75 quarterly, which is negotiable
Charitable Donations and Charity Games: Once a year at the Christmas Luncheon members will be asked that if they wish to make a charitable donation, to named charities as pre-determined by the executive, a hat will be passed around for that purpose. The executive will consider giving preference to local, grass roots charities.
Sick/Bereavement: For any deceased member that has been a paid-up member up to at least two years ago, a donation of $25 is to be sent to the charity specified in the obituary notice. 
The Sunshine person shall:  send a card to members who are sick and hospitalized; send a bereavement card to a direct family member; prepare a write-up about the deceased and submit it to the webmaster for passages and this write-up shall remain on the website for at least one week.
Eliminate reference to Open Games.
Zero Tolerance: Eliminate reference to an attached Ethics Policy 

Dealing Machine: Motion for revisions put forward by Brenda Moulson, seconded by Tracey Fuhr, passed by the board

4. The position of the person who makes the boards should be a volunteer position If volunteers are unavailable the person who makes the boards will receive an honorarium of one free game per session.
5. The club manager is responsible for accessing the special games file and putting them on a USB drive. 
6. The USB key will be kept with the boards. 
7. Eliminated

Club Manager: Motion for revisions put forward by Brenda Moulson, seconded by Don Kachkowski, passed by the board

8. Responsible for scheduling all special games and will advise the board who will determine which special games should be held. 
Eliminate Charity Club Championships from the list
9. Prepare and Post the monthly calendar which will include a list of all special games to be held during the year.
19. The Managers current honorarium is $75 per month, which is negotiable.

Director’s: Motion for revisions put forward by Brenda Moulson, seconded by Paul Sebesta, passed by the board

10. Eliminated
13. Eliminated 

TBDBC Board Meeting – 30 November 2022

Members Present: Tracey Fuhr, Brenda Moulson, Gabriel DeProphetis, Fraser Coull, Eila Pronger, Murray Crane

Members Absent: Henry Danielewski, Don Kachkowski, Paul Sebesta, Carole Armour, Paul Sebesta

Further to Tracey's e-mail 22 Nov, this meeting was to discuss whether the Club would donate to Charities this year.

Those present were asked to speak to the topic:

Murray said even tho he was in favour of donating, it would be best if we kept the funds to further our Club's goals.

Brenda passed out a page noting the Financials, possible future Expenses, decreased Membership Fees, etc – she suggested we pass the hat at the Christmas game, and maybe another time in 2023.

Gabe suggested the Club's finances will only continue to run at a deficit, after November expenses, and the subsidized Christmas luncheon.

Fraser is in favour of passing the hat as well.

Previous e-mail responses from Murray, Don, Carole and Paul suggested they were in favour of donating to Charities.

There was discussion that maybe the Club could hold Charity games – we may hold one for our Charity, but the next one must be for the ACBL, which costs $7.35 per table.

There was a Motion by Brenda, seconded by Eila, that our Club pass the hat 14 Dec – carried. We decided the Charities are Shelter House, Salvation Army & RFDA – if $200 received, divide in two; if $300 received, divide in three.

There was another Motion by Brenda, seconded by Eila, that our Club make no Donations henceforth until we have reviewed our Policies and Procedures – carried.

Next meeting, we will discuss if our Club will continue to make Donations “In Memory Of: ...

We will also discuss our Policies & Procedures.

Next Meeting – Mon February13 @ 12 in West Thunder Board Room with Lunch

Next Meeting – re AGM – Wed April 12 @ 12 in West Thunder Board Room with Lunch

Further to Paul's Minutes of September 7th:

At the Unit AGM September 14th, the Club took a Vote as to the Club Membership Fee increase to $20/calendar year:

Paul & Brenda tallied the results – 88 ballots were cast, 77 were in favour of the increase. Francis made the Motion that the increase of $20/member be effective for the 2023 calendar year, seconded by Fraser, Passed.

The Ballots were destroyed.

Also, further to Paul's Minutes – Lynette had tendered her resignation from the Board, and Murray was approached to accept her place on the Board – he graciously accepted.

Board Meeting – September 7^th, 2022 TBDBC 

Members Present: Tracey, Paul, Brenda, Eila and Henry

Members Absent: Don, Gabe, Carolle

The agenda was approved by the Board.

The minutes of the last board meeting were approved on a motion by Brenda, seconded by Eila. Carried

President’s Report

The membership dues increase to $20 was discussed for some time. Discussion included not increasing the dues as we have a good amount of money in the credit union. We may generate more income come September when more members may decide to play. We should defer the vote until December. After all had given their suggestions it was moved by Paul Sebesta/seconded by Brenda Moulson that the membership dues be increased to $20 effective 2023. Carried (3-1)

Paul suggested that we use ballots to be given out on September 14^th. Brenda will make them up. Paul, Eila and Brenda will tabulate the results.

Treasurer’s Report

Gabe submitted his report via email. It was moved by Brenda/ seconded by Eila that the report be accepted. Carried.

Growing of Membership/Education Committee –Brenda and Eila - gave their report.

Manager’s Report

Fraser reported that bridge will not be played on September 28^th, (Hall is being used) October 5^th and 19^th because of the election.

Other Business

1. Lynnette Oja has resigned from the board for health reasons. We will need help for the Helen Shields Rookie Master Luncheon.
2. Christmas game will be on December 14^th. Eila will chair with the help of another volunteer.
3. Tony presented a proposal to change our Wednesday games to night games. This is not feasible at this time.

Meeting was adjourned at 1:00 pm.

Membership/Education Committee Recommendations

(Eila Pronger & Brenda Moulson)

1. Institute a guaranteed 199’er game (minimum requirement 3 tables???)
2. Offer short ½ hour lessons/pointers once a week to the 199’er people, right before the game
3. People don’t seem to be using the find a partner’ section on the web site.

• Forward our list of “need a partner” people to Dennis Parson
• See if he can contact these people and determine their criteria (ie. What days they are available, does the level of player matter, etc.) and hook them up.
• Talk to Dennis about what we can do to make finding a partner easier for people – permanent as well as temporary.

4. Continue to investigate an affordable site in the Port Arthur area
5. Wait to see how numbers are in September and maybe look into an evening game that would start much earlier & end much earlier than previous night games
6. Compile a “drive/need a ride” list to include people willing to drive others and people needing a ride
7. Time saving suggestions so sessions don't take as long: 

• Whenever possible run a Mitchell rather than a Howell.
• If possible, use 3 boards rather than 2

8. In the new year look into the 55+ Centre placing beginner lessons on their next fall program list. We would have to look for & supply an instructor who would be paid by the 55+ centre (the same as when Diane McCandless offered this). A proposal to the 55+ would need to include: the name of the program (learn to play bridge for beginners), # of lessons (10), Duration (2 hours), minimum & maximum # of registrants, instructor fee, participants required to purchase a book at approx. cost of __.

• If this flies it would be advertised by the 55+ centre in the Key. At that time, we recommend the club also produce our own flyers to be distributed in places that include the demographics of those that are looking to take up something new because they now have time - people whose children have left the nest or retired people. Places could include the morning mall walkers, community centres and workplaces with potential aging population such as hospitals.                               
• When I researched these lessons in the spring the person heading the programming at the time (temporary position) after initial contact did not return my calls or emails. When I finally connected with her this month, she gave me 4 different excuses for not returning my calls & emails. The current head of programming has returned and is very good.
• The instructor could attend a few sessions of the drop in bridge at the 55+ centre & help them out for a bit & encourage them to join our club.

The reason that trying to recruit the younger people (schools/universities) is not on our list is because times have changed. As a college instructor told us “Its hard enough to get them to do fun stuff’. Look at the younger generation, they spend their time on their devices, social media & games. Those that do take part in any kind of cards (and they are few & far between) its Euchre. There is a saying ‘if you live in the past, you will have no future’. We think that ship has sailed and we need to map a new course.

2022 Survey Results

 What Can We Do to Encourage Club Play

Number Tally

Total people we tried to reach = 128

Total we could not reach = 32

Total number that responded = 96

If we can meet the needs of the maybe’s we potentially could have a total of 53 more people coming out to play bridge.

Eila Pronger & Brenda Moulson

Membership/Education Committee

TBDBC – BOARD MEETING – JUNE 15, 2022 

Members Present: Paul, Carolle, Brenda, Tracey, Henry, Lynnette, Don

Members Absent: Eila, Gabe

Others Present: Fraser Coull, Shirley Bent

The Agenda was approved on a motion by Lynnette, seconded by Carolle. Carried

The minutes of the May 18^th meeting were approved.

President’s Report

1. Reducing Club Costs
   1. Fraser took a 50% cut.
   2. Gabe mentioned that he would take a cut. This was TABLED until Gabe can confirm.
   3. Directors’ will remain the same.

Treasurer’s Report: The report was accepted by the Board on a motion by Brenda, seconded by Henry. Carried

Unit Report – Shirley

1. The North American Pairs will be on June 22^nd and June 29^th.
2. The Royal Stacs will be the same week.
3. The unit will also subsidize the extra table cost for the NAP’s to be held this summer.

Manager’s Report

I had to reschedule our Thursday evening games in June to Wednesday afternoon games. Rob advised the hall was booked for those two nights. The hall is booked for Thursday evenings in July. We can try this for a week or two and if there is good attendance we can carry on for the summer.

I have contacted the directors to see if they could take a reduction in their fees. There was not an agreement to take a cut in director fees.

We will run 2 NAP games in June, July and August with the authority of our unit.

Some suggestions were to charge a $25 annual membership fee, $50 fee whether there are one or two sections, use the smaller room to get a better price.

Growing membership/Education: Brenda and Eila.

TBDBC – BOARD MEETING – JUNE 15, 2022 

Members Present: Paul, Carolle, Brenda, Tracey, Henry, Lynnette, Don

Members Absent: Eila, Gabe

Others Present: Fraser Coull, Shirley Bent

The Agenda was approved on a motion by Lynnette, seconded by Carolle. Carried

The minutes of the May 18^th meeting were approved.

President’s Report

1. Reducing Club Costs
   1. Fraser took a 50% cut.
   2. Gabe mentioned that he would take a cut. This was TABLED until Gabe can confirm.
   3. Directors’ will remain the same.

Treasurer’s Report: The report was accepted by the Board on a motion by Brenda, seconded by Henry. Carried

Unit Report – Shirley

1. The North American Pairs will be on June 22^nd and June 29^th.
2. The Royal Stacs will be the same week.
3. The unit will also subsidize the extra table cost for the NAP’s to be held this summer.

Manager’s Report

I had to reschedule our Thursday evening games in June to Wednesday afternoon games. Rob advised the hall was booked for those two nights. The hall is booked for Thursday evenings in July. We can try this for a week or two and if there is good attendance we can carry on for the summer.

I have contacted the directors to see if they could take a reduction in their fees. There was not an agreement to take a cut in director fees.

We will run 2 NAP games in June, July and August with the authority of our unit.

Some suggestions were to charge a $25 annual membership fee, $50 fee whether there are one or two sections, use the smaller room to get a better price.

Growing membership/Education: Brenda and Eila.

Ethics Committee: Carolle and Nancy Jacobson. Gloria and Joy volunteered to help the committee if needed.

Other Business

1. Shirley brought up the issue of Smoking. The policy will remain the same.
2. Charities were deferred again until we have more money in our coffers.
3. Look into our Policies and Procedures. A committee was struck: Fraser, Tracey and Brenda.

Grow Membership Committee

1. Research into beginner lessons at the 55+ was fruitless as the head of programming never responded after initial contact was made.
2. A draft membership survey was presented. A shorter, less detailed one will be presented at a later date..

Meeting was adjourned at 1:00 pm.

Our Fall meeting will be September 14, 2022 before the game.

On September 14^th we will have to bring the Annual Membership increase in dues to the membership for a vote and must have 1/3 of our membership in attendance to vote.

The Board already approved the increase.

TBDBC MEETING – MAY 18, 2022 

The meeting was called to order at 11:35 am.

The new Board members and outgoing Board members were welcomed and thanked

Board Members Present:

Lynnette Oja, Tracey Fuhr, Brenda Moulson, Gabe DeProphetis, Don Kachkowski, Paul Sebesta, Henry Danielewski, Eila Pronger and Carolle Armour

Other members: Joy, Gloria, Judy and Fraser.

1. Elections:
   1. Tracey Fuhr was nominated from the floor as PRESIDENT. It was moved by Paul/seconded by Gabe that she be elected. CARRIED
   2. Brenda Moulson was nominated from the floor as VICE-PRESIDENT. It was moved by Eila/seconded by Carolle that she be elected. CARRIED
   3. Paul Sebesta was nominated from the floor as SECRETARY.  It was moved by Don/seconded by Gabe that Paul be elected.  CARRIED
   4. Gabe DeProphetis was nominated from the floor as TREASURER. It was moved by Eila/seconded by Brenda the Gabe be elected. CARRIED
2. Other Positions:
   1. Ethics: Carolle (primary) and Brenda
   2. Membership: Eila and Brenda
   3. Sunshine: Tracey Fuhr  (Primary), Jyl Barcley
   4. Partnerships: Dennis Parsons
   5. Web Masters: Tim and Fraser.
3. Treasurer’s Report: This item was Tabled to the next meeting as there was a discrepancy in the Treasurer’s report and the Chair of the AGM’s report.
4. Manager’s Report: See attached.
5. Financial Health of Our Club – Discussion took place – the following were proposed:
   1. One game per week
   2. Increase dues from $5 to $6
      1. Membership approved this proposal effective Monday May 23.
   3. To have summer games on Wednesday evenings – still bright out side
   4. Set up a Lessons committee to obtain new members.
   5. To increase membership dues from $5 to $10. On a motion by Lynnette and seconded by Paul that the increase be adopted and begin in 2023. CARRIED
6. Club Event Chairs
   1. AGM – Tracey and Don
   2. Helen Shields – Paul and Lynnette (October 19)
   3. Christmas Lunch – Don and Brenda
   4. Champagne Pairs – TBD
7. Donations to Charities: This item was deferred to next meeting.
8. Unit Report:
   1. Unit is putting on a FREE game
   2. Must be paid up members of the ACBL
   3. Lunch will be served
9. Bridgemates/Computer – Deferred

Next meeting: June 15^th.

MINUTES OF THE ANNUAL GENERAL MEETING – MAY 9^TH, 2022 

The AGM was held at the Italian Cultural Center. President Joy Warkentin called the meeting to order at 11:00 am. Copies of the Agenda, Financial Statement and minutes of the last AGM were placed on the tables for the perusal of members beforehand.

A moment of silence was observed for the following members who had passed away since our last AGM:

2019

Marion Bovay, Doug Britten, Betty Dunn, Marj Elliot, John Filipovic, Irene Lougheed, Edna McEachern, Alice Scott.

2020

Carol Anderson, Larry Carlson, Gladys Colborne, Marjorie Enstrom, Faith Fawcett, Delina Hay, Robert Bruce (Bob) Hitchman, Merle Lang.

2021

Armand (Archie) Colosimo, James (Jim) Elliot, Rita Morrow, Doris Rowe, June Steinhoff.

2022

Roland Laframboise, Monica McComber, John Pentick, Lorna Shaffer, Marilyn Stewart.

No items were brought forth by the membership to add to the agenda. The agenda as presented was moved and seconded. Carried

1. The minutes of the May 13^th, 2019 AGM were approved.
2. There was no business arising of the past minutes.
3. The Treasurer’s Report was present by Gabe DeProphetis.

During the suspension of in-person bridge games due to Covid, our club was fortunate to come upon a new source of income. The Sudbury Bridge Club invited our members to participate in their online ACBL sanctioned games. For each game a member played in, our club would receive a $3 rebate. From August 2020 to October 2021, our club received a total of $6,632 from the Sudbury Club. During this same period, our club also received a $498 rebate from the ACBL.Total rebates for the two years was $7,130 and is shown on the financial report, under revenue, as virtual rebate fees of $1,907 for 2020 and $5,223 for 2021. During this same period, our club incurred minimal expenses. As a result of this new found money, our cash position increased by $3,668 to $20,071.

The financial report was moved to be accepted on a motion by Fraser Coull seconded by John Barber. Carried

4. Shirley Bent – the Unit President presented her report.
   1. The sectional has been cancelled. It will be held May 5-7, 2023.
   2. There will be District 199’er game.
   3. September 14 will be a free game courtesy of the District.

5. Joy Warkentin presented her President’s Report.
   1. She thanked all board members especially Gloria Bortolussi and Judy Frasca for their years of service.
   2. Fraser and the directors were thanked for their work in setting up games and boards.
   3. She thanked Gloria for her years of service as our “sunshine lady”, sending cards to those who are ill or grieving.
   4. Thanks to the West Thunder Community Center for its flexibility and accommodation.
   5. Thanks to the Sudbury Club which enabled our club monies for online playing. It allowed our members a supportive place to play online.

6. The Nominating Committee chaired by Tracey announced that the following members let their names stand for re-election:

Three years: Don, Gabe and Tracey

Two years: Paul and Lynnette

One year: Henry

Carolle Armour, Brenda Moulson and Eila Pronger were elected to the Board.

Chris Moss is against having games only at the WTCC. 55+ is too expensive. Other venues have been looked into.

Dennis Parsons brought up the issue of playing fees. Since our financial situation is not that good, he suggested that we increase the fees to $6.

7. The meeting was adjourned at 11:45.

Invocation was given by Judy Frasca before lunch.

TBDBC – BOARD MEETING – APRIL 4, 2022

Members Present:

Henry, Gabe, Tracey, Paul, Don, Lynnette, Gloria, Judy.

Member Absent: Joy

Others present:  Fraser, Shirley

The meeting was called to order by Tracey at 12:30 pm.

PLANS FOR THE AGM – May 9, 2022

How is the food going to be served? The Italian Hall will be notified. Gabe indicated that it will be the regular buffet serving.

Don and Fraser will look after getting tables to the Hall.

Discussion regarding the cost of the luncheon took place.

After reviewing the Financial Report, it was suggested that we can afford to subsidize the Luncheon.

On a motion by Judy/seconded by Lynnette, that the members be charged $15 - $10 for the meal and $5 for membership dues. If they have paid for their membership, the cost will only be $10. CARRIED

PHONE COMMITTEE

Board members will be calling our membership to invite them back to the club and to invite them to attend the AGM.  We would like to know by April 27^th if they are interested. If the members are uncertain, they can let Judy know.

NOMINATING COMMITTEE

 We need at least 2 members to chair this committee and poll members if they would like to be on the board.

We need 3 for a 3 year term, 3 for a 2 year term and 3 for a 1 year term.

The following have agreed to stand for re-election:

3 yrs – Don, Gabe and Tracey

2 yrs – Lynnette and Paul

1 yr - Henry

The starting time of our bridge games was discussed. The center says we can start at 1:30 pm.

There will be another meeting at end of April with Joy regarding the AGM.

Also enclosed is the Manager’s Report.

BOARD MEETING THE TBDBC CLUB ON ZOOM - AUGUST 5^TH, 2021 

Meeting started at 4:05 pm.

All board members except for Mel were present.

Minutes of the last meeting were approved.

On a motion by Gabe and seconded by Tracey, the agenda was approved.

On a motion by Shirley and seconded by Gloria, the Financial Statement was approved.

The manager’s report can be found in an attachment.

TBDBC’s Manager’s Report August 5, 2021

Hi Folks

Hopefully this meeting will be the start of in person bridge.  We have a number of challenges ahead and hopefully with a good bit of caution and opening in accordance with provincial and local health guidelines we can make this happen.

There is going to be a good deal of work ahead for all before we can open the doors but the most important part is that we are ready at both sites when the doors open.  Today’s meeting should be a start.

I have the dealing machine, travellers and bridgemates in storage at my house.  I took all the batteries out of the bridgemates to prevent damage from battery leakage to the machines.

I have also been in touch with 55 Plus and chatted with Tessa and Rob from West Thunder who supplied me with some insight on what is happening.  Tessa explained they are in Phase 3 right now and hopefully be moving to Phase 2 by September 13?  Phase 2 would mean that the hall we normally use would be available with probably 50% capacity.  They are currently using the hall for smaller programs run by 55 Plus.  She also advised in order to book the hall we would contact Megan in the Central Services operation of the city (probably near the end of August).  Once we have a definite idea of what is going to happen with our two venues, we can proceed with scheduling games safely.

Face to Face Bridge – We want to start with strict guidelines.

1. Need to be vaccinated
2. Resting cards for 2 days
3. Hand sanitizers at each table

At our first game, members will show proof of vaccination and pay membership fees for 2021/22.

Members can bring their own bidding boxes – they can also wear gloves.

Directors – Fraser will contact all directors to see if they are all available. There will be no Thursday games.

Judy asked about have Tuesday afternoon games. Fraser would have to check with 55+ and West Thunder. We could have an earlier start.

The 499’ers must be informed that there may have to be a 1 session game if not enough players show up to have 2 sections.

A phone committee of board members will call all members to inform them of when the games will start and about the guidelines. A script will be made up. Henry will send us our contacts.

Because there was no AGM, the existing board members agreed to extend our positions to May 2022. Judy has booked the Italian Hall for our next AGM to take place May 9^th, 2022.

It was moved by Tracey – seconded by Gloria that the club donate $200 each (it was $100 in the past).Carried.

 Donations are to be made to:

1. Dew Drop Inn-$200
2. RFD-$200
3. Shelter House-$400
4. Salvation Army-$200

Meeting was adjourned.

TBDBC – Board Meetng – January 7, 2020 

Members Present

Joy Warkentin, Gloria Bortolussi, Henry Danielewski, Gabriel DeProphetis, Don Kachkowski, Tracey Fuhr, Lynette Oja, Paul Sebesta

Absent – Judy Frasca

Others Present – Fraser Coull and Shirley Bent

The minutes of the September 12, 2019 meeting were approved on a motion by Paul and seconded by Gloria. Carried

Treasurer’s Report

 Gabe presented the financial statement to January 7, 2020. It was moved by Don and seconded by Paul that it be accepted. Carried

Manager’s Report

 Fraser presented a report on the new Monthly Club Reporting process called ACBL Live for clubs in February 2020. At that time, clubs will be able to quickly and securely pay ACBL table fees for all games via Live for Clubs. There will be additional benefits like an optional auto-pay feature. Players will be able to see pending master points in MyACBL the day after the game is posted to Live for Clubs.

There are benefits for New Players and New for Clubs. Please download the attachment.

Mel was absent but the board would like him to speak to his Directors to enforce No Tolerance and the Non Smoking policy.

Events – Reports were presented for the Christmas Lunch, Christmas Party and the New Year’s Champagne Pairs by Gloria, Lynnette and Shirley respectively.

New Business

1. Annual Meeting will be on May 11, 2020.
2. Bidding Boxes Innards – They are dirty and worn. Gloria mentioned that she gave new one to Fraser. If they have all been used up, he should order some.
3. Lessons at Condos – There are many bridge players living in Condos. They could be potential members if the club can provide lessons. A committee will be struck to investigate the feasibility.

Other discussion took place regarding reporting of Club events. Each event committee should present the process used for hosting the event and that it be filed so that new chairs have a blueprint to work from.

Gabe reiterated that the financial reports should include only the cost of the event and not include the cost of bridge fees.

In the New Year, the board will look into how many events should be subsidized.

TBDBC Board Meeting – September 12, 2019 

Members Present

Joy Warkentin, Gloria Bortolussi, Henry Danielewski, Gabriel DeProphetis, Don Kachkowski, Judy Frasca, Tracey Fuhr, Lynnette Oja, Paul Sebesta

Others Attending: Mel Johnsen, Fraser Coull and Shirley Bent

The minutes of the June 13^th meeting were accepted on consensus of the board members.

Business Arising

1. The club credit card was approved. Joy will go to the bank to sign for it.
2. Smoking – Mel will send out an email to remind the directors to enforce the smoking situation. It was suggested that smoking at 55+ take place when the coffee arrives.

Treasurer’s Report

Gabe reviewed the Semi Annual Financial statement as well as the current bank statement. It was moved by Gabe and seconded by Tracey that the statements be approved as presented. Carried

Manager’s Report

Fraser reported on the games coming up in October. The October 21^st game will be cancelled. The Unit has scheduled their AGM on October 22^nd. The playing cost will be $10 per table. There will be team game on Wednesday and a regular game on Thursday. There will plenty of silver point up for grabs.Another concern is membership. Fraser suggested that we form a committee of himself, board members and interested club members. His entire report is on file. It was moved by Fraser and seconded by Judy that the manager’s report be accepted as presented. Carried

Director’s Report

Mel reported that one director is taking a leave. At this time, we have sufficient directors for all games. A brief discussion took place regarding individual who may want to take the director’s course.

Have the tables set up that they are under the lights.

New Business

Upcoming Events

1. Helen Shields is booked for October 16^th. The lunch will be the same as last year – soup, sandwiches and dessert. $12
2. New Year’s is also booked for West Thunder. $10
3. The Christmas Luncheon Dec. 9^th at the Valhalla. Tickets will be $25+?
4. The Christmas Party is on Dec. 17^th. Pay for bridge.

Membership

Discussion took place regarding increasing our membership. It was suggested that we talk to Susan’s group about playing at our club. We could offer lessons to those who wish to play. A committee will be struck to look into attracting new members. The membership game is on October 15^th.

Next Meeting – Tuesday January 7 at 5 PM, 2020

TBDBC Board Meeting – June 13^th, 2019 (Revised July 22, 2019)

Members Present

Joy Warkentin, Gloria Bortolussi, Henry Danielewski, Gabriel DeProphetis, Don Kachkowski, Judy Frasca, Tracey Fuhr, Paul Sebesta, Lynnette Oja

Others attending: Mel Johnsen, Fraser Coull and Shirley Bent

The minutes of the previous board meeting were accepted on a motion by Henry and seconded by Gabe. Carried

Business Arising

1. Mel will talk to the directors reminding them that 24 boards will be played.
2. Directors will not play in 2 section events.
3. We are still waiting for a reply from Scotia Bank regarding a Club Credit card.

Treasurer’s Report

Gabe handed out the financial statement which is on file. The AGM was subsidized by $912.00. We presently have 186 paid up members.

On a motion by Gabe and seconded by Tracey, it was moved that the treasurer’s report be accepted as presented. Carried.

Manager’s Report – Fraser gave a brief report. He indicated that the club is doing fine.

Election of Officers

President                Joy Warkentin

Secretary                Paul Sebesta

Treasurer                Gabe Deprophetis

Vice President         Tracey Fuhr

Ethics                     Gloria Bortolussi

Membership            Henry Danielewski

Sunshine                Gloria Bortolussi

New Business

1. STAC’S – Table fees went up from $8 to $10. It would cost the club $400 per sectional. We have 3 which would cost $1200. It was suggested that we keep the status quo for now.
2. Thursday Games – Fraser suggested that we eliminate Thursday games for the months of June, July and August for next year due to the lack of attendance.
3. Mel suggested that we implement a Swiss Team game on the 499 side. This would teach them to play team games and how to score team games. He suggested that it be held on a Tuesday game where we have greater attendance. There would be instructions and mentorship. The 499 side might come to like playing Swiss Teams.
4. Event Coordinators
   1. Helen Shields – Judy  – Paul – October 16^th, 2020
   2. AGM – Don, Tracey and Judy – May 11^th, 2020
   3. Christmas Luncheon – Don and Gloria – December 9^th, 2020
   4. Christmas Party – Lynnette and Henry – December 17^th, 2020     
   5. New Year’s Social – Don and Shirley – December 31^st, 2019
5. Smoking – Players do not like when smokers come back from having a cigarette and often delay the game. There is no smoking at 55+ and on city sites such as the WTCC. How do we handle this situation? One suggestion is have a Comfort Break. An announcement will be made at all games that smokers should curtail having a cigarette. If this doesn’t work, a policy will be drawn up and enforce.
6. Charities: Arthritis Society (2019), Shelter House (2019), George Jeffrey Center (2020) and RFDA (2020)                   

 MINUTES OF THE ANNUAL GENERAL MEETING – MAY 13^TH, 2019 (Draft)

The AGM was held at the Italian Cultural Center. President Joy Warkentin called the meeting to order at 11:15 am. Copies of the Agenda, Financial Statement and minutes of the last AGM were placed on the tables for the perusal of members beforehand.

A moment of silence was observed for the following members who had passed away since our last AGM: Marion Bovay, Doug Britten, Edna McEachern, Marj Hagerman and Siobhan Arnot.

1. No items were brought forth by the membership to add to the agenda. The agenda as presented was moved by  Roland Lafromboise and seconded by Eila Pronger to be accepted. Carried
2. The minutes of the May 14^th, 2018 AGM were approved on a motion by Chris Moss and seconded by Denis Parsons. Carried
3. There was no business arising of the past minutes.
4. The Treasurer’s Report was present by Gabe DeProphetis.  A question about the rent we are paying was brought up. We do have contracts with both locations – West Thunder Community Center and 55+. Our rent has been going up annually at 55+ and remaining stable at WTCC. A suggestion was suggested that the number of tables be included in the budget. This will be brought up at our Board meeting. The financial report was moved to be accepted on a motion by Shirley Bent, seconded by Judy Frasca. Carried
5. Shirley Bent – the Unit President presented her report. The unit had a very good year with few complaints. A number of people approached her after the Sectional to complement her and her committee – Carolle Armour and Nancy Jacobson, for a successful  event.
6. Joy Warkentin presented her President’s Report.
   1. She thanked all board members especially Judy Hatcher for their years of service.
   2. The directors were thanked for their work in setting up games and boards.
   3. She thanked Betty Dunn for her years of service as our “sunshine lady”, sending cards to those who are ill or grieving and presented flowers to be delivered to Betty.
   4. The Board made a decision that 24 boards will be played at each session where applicable. It depends on the number of tables in play.
   5. Slow play was addressed. The directors were urged to enforce slow play rules when necessary.
   6. There is a concern regarding coffee and parking at 55+. Moving our Monday games to the WTCC was considered but the hall is not available on all Mondays.  The new Board will study these issues in the new year.
7. The following Award recipients were recognized:
   1. Mini-Scarcello – Lynnette Oja and Noreen Beck
   2. Scarcello – Tim McCormack and Steve Russo
   3. Helen Shields – Rolly Lafromboise and Jim Hobson
   4. Rookie – Master – Dennis Parsons and Nancy Martin-Wyrot
8. The Nominating Committee chaired by Judy Hatcher announced the following members let their names stand for election for the next three years – Joy Warkentin, Tracey Fuhr and Gloria Bortolussi. There were no nominations from the floor. The three members were acclaimed.
9. The meeting was adjourned at 11:45.

Invocation was given by Judy Frasca before lunch

Minutes of the TBDBC Board Meeting – April 18, 2019 at West Thunder

Members Present:

Joy Warkentin, Judy Frasca, Judy Hatcher, Tracey Fuhr, Henry Danielewski, Paul Sebesta, Gabe Deprophetis

Members Absent: Don Kachkowski, Lynnette Oja

Also Present: Fraser Coull and Mel Johnsen

1. The agenda was approved on a motion by Judy Frasca, seconded by Tracey Fuhr. Carried
2. The minutes of the December 13^th meeting were moved by Paul, seconded by Judy Frasca. Carried.
3. There was no Business Arising from the last minutes.
4. The treasurer’s report was discussed. It was moved by Gabe, seconded Henry that the financial statement be approved as presented. Carried.
5. Director’s Report – Mel Johnsen reported that there are 7 directors each averaging 3 games a month. Last month, there were only 4 available due to holidays. Mel recommended that all games – invitational and open – be 24 boards. Discussion regarding slow play was discussed. The director must keep the game going. Penalties for slow play should be enforced – Minus Average for those who are slow, Average for the other pair.
   1. It was moved by Judy Frasca, seconded by Judy Hatcher that all events will be 24 boards depending on the number of tables in play. Carried.
   2. The rationale for this motion is the directors often stay late because of slow play and many players would like to get home at a reasonable hour.
6. Manager’s Report – 1) - Fraser reported the Sectional in May is in place. 2) -Tables must be moved to the Italian Hall for the AGM. The committee will ensure this takes place. 3) The 55+ will be closed on all holidays occurring on Monday’s. The games will be moved to West Thunder. It was moved by Henry, seconded by Gabe that the Manager’s Report be accepted as presented. Carried.
7. a) The AGM was discussed. The items include the agenda, trophies, the budget and nominating committee. Gabe will go over the finances and break down our expenses and to explain deferred revenue and other subsidies.

b) At the present we do not have a Club Credit Card. Joy will asked Gabe to look into getting one for major purchase from our bank – Nova Scotia.

c) Discussion arose regarding the $6 playing fee. It was decided to keep the fee as is.

d) The club subsidized the 5 major events which include: Champagne Pairs, 2 Christmas parties, the AGM and the Helen Shields. The club has subsidized these events to the tune of $6022.

Minutes of the TBDBC Board Meeting – December 13^th, 2018 at West Thunder 

Members Present:

Joy Warkentin, Judy Frasca, Judy Hatcher, Tracey Fuhr, Henry Danielewski, Paul Sebesta, Gabe DeProphetis, Lynnette Oja

Regrets: Don Kachkowski

Also present: Fraser Coull and Mel Johnsen

1. The Agenda was approved on a motion by Judy Frasca – seconded by Henry. Carried
2. The minutes of September 13^th were approved on a motion by Paul – seconded by Judy Hatcher. Carried
3. Business Arising
   1. Joy spoke to 55+ regarding coffee. They said they could not do anything about it. Mel and Judy Hatcher said that they noticed that the coffee had improved. We will keep an eye on this.
   2. Membership is at 180 to date. There are some snowbirds that will pay in the Spring. There are also a few people who only play intermittently and are hard to get a hold of.
   3. Director’s Report:
      1. There are 7 active Directors
      2. Some directors still want to play
      3. There are only 4 players on the Open side that constantly are slow players. On the 499er side, they only play 24 boards as opposed to 27 on the open side. Both sides finish at about the same time.
      4. Directors have been told to make the rulings at the table. If not sure, look up the ruling later and make changes later. This will speed up the game.
      5. It is suggested that West Thunder provide milk and cream. The club can pick up the extra cost.
4. Treasurer’s Report: 3 reports were presented: Up to Date Finances, Christmas Luncheon and a 9 month report. It was moved by Gabe – seconded by Paul. Carried
   1. All special games involving meals are subsidized. To show how much the members are benefitting, it was suggested that to show the true amount that we subsidized is to break down the cost of food and bridge fee separately.
   2. Some players asked why our cash balance was so low. We lost 4 full games because of cancellations due to the elections.
   3. There was a question regarding Honorariums by Tracey. The Board will provide a break down for the membership.
   4. Gabe received correspondence from organizations asking for donations. These will be filed until such time that we make decisions on our donations in the Spring.
   5. In regards to the Christmas game, we will pass a basket around for donations from those who wish to donate. ½ will go to Shelter House and ½ to the Salvation Army.
5. Manager’s Report: On file.
   1. Attendance is up at our Monday and Tuesday games.
   2. Our sanctioned games for 2019 have been approved.
   3. Fraser would like to meet with Gabe and break down a number of expenses for 2018.
6. New Business:
   1. AGM
      1. A move to reduce the number of boards played to 24 on both sides.
      2. 55+
      3. Elections will take place to replace the directors whose terms are up: Joy Warkentin, Judy Hatcher and Tracey Fuhr.
   2. Final Year Events:
      1. Christmas Party
      2. New Year’s Party
          

Minutes of the TBDBC Board Meeting – September 13^th, 2018 at West Thunder

Members Present:

Joy Warkentin, Judy Frasca, Judy Hatcher, Tracey Fuhr, Henry Danielewski, Paul Sebesta. Fraser Coull – Club Manager

Regrets: Gabe DeProphetis, Lynnette Oja, Don Kachkowski

Approval of the Agenda – two items added 6.5 and 6.6. It was moved by Judy Frasca/seconded by Henry Danielewski that the agenda be accepted with the additions. Carried

Minutes of the June 4^th meeting were accepted on a motion from Henry and Judy Frasca. Carried.

Business Arising

1. Christmas Luncheon – December 10^th - Francis is planning to have it off-site. Joy will confirm the location with him.
2. Helen Shields – October 17^th – The hall is booked. We will talk with the Chef and get a confirmation on the total cost before we set a price.
3. Each committee hosting an event should have a description of the event, the process involved in hosting it and a summary at the conclusion. The secretary will keep the information on file so that future chairs will have a format to work from.
4. Swiss Teams for 499’ers – Fraser will look into it for the New Year possibly using a handicapped scoring system.

Manager’s Report – On file.

Treasurer’s Report – It was moved by Paul Sebesta/seconded by Tracey Fuhr that the treasurer’s report be accepted as presented. Carried.

New Business

6.1 Coffee at 55+ - There were numerous complaints about the quality of the coffee. Fraser did talk to the management of the Cafeteria. It was suggested that a formal letter be sent. Fraser and Joy will schedule   a meeting. The cost per month for coffee at 55+ is about $500/month while it is about $150 at West Thunder.

6.2. Air Conditioning at West Thunder – Fraser talked to management (Rob) who indicated that the city controls the air conditioning – they have a faulty relay and are working on solving the problem.

6.3. Advise to Directors:

a. That a comfort break take place when coffee arrives at 55+. Suggest 5 minutes which allows slow players to catch up.

b. That games be called when appropriate. They should be aware when each side is finished.

c. That there is a consistent process for dealing with slow play.

6.4 Etiquette

a) Players should pass boards properly.

b) Fast players should not hover over players who are still playing.

c) Be polite when people come back a little late when they take a bathroom break.

d) Dummy should not be playing cards that are not called for by the declarer.

6.5 – Membership Drive will take place in October after Thanksgiving.

6.6 – It was suggested that Table Cards be larger so that players can see what the number of their table is. This will be looked into.

Next Meeting – will be April.

Minutes of the TBDBC Board Meeting – June 4, 2018

Members Present:

Joy Warkentin, Gabe DeProphetis, Judy Frasca, Don Kachkowski, Tracey Fuhr, Paul Sebesta, Henry Danielewski, Lynnette Oja, Fraser Coull – club manager

Member Absent: Judy Hatcher

Approval of the Agenda – It was moved by Judy Frasca/seconded by Gabe that the agenda be approved with one addition – 6.2 – Charities - Carried

Minutes of the Last Meeting – It was moved by Paul/seconded by Henry that the minutes be approved. Carried

Business Arising – Tracey will continue into having obituaries of members posted on the website.

Election of Officers – The following have been elected:

1. 1. President – Joy Warkentin
   2. Vice-President – Tracey Fuhr
   3. Treasurer – Gabe DeProphetis
   4. Secretary – Paul Sebesta

Treasurer’s Report – It was moved by Gabe/seconded by Judy Frasca that the report of the AGM and the Club finances be accepted as presented. Carried

Manager’s Report – Fraser reported that the club is doing well. The number of tables increased. He is going to try to use only one computer at both venues. Fraser will check with manager of WTCC regarding the upcoming contract.

AGM

1. 5. There was a concern of moving tables from WTCC to the Italian Hall. It was suggested that we hire someone to do the moving.
   6. An issue regarding Honorariums was brought up at the AGM. Some people were concerned that the expense was very high. Questions were asked regarding who gets these honorariums.
      1. The club manager
      2. Free games: for making up boards, making coffee, operating the website and free game for 499er’s who are asked to move to the Open side.

Events for 2018/2019

1. 7. Helen Shields – October 17, 2018 (Paul and Judy Frasca) - WTCC
   8. Christmas Luncheon – December 10, 2018 (Francis, Don and Gabe) – TBD
   1. Christmas Party – December 18, 2018 (Lynnette and Judy Frasca) – WTCC
   10. Champagne Pairs – December 31, 2018 (Francis and Judy Hatcher) – WTCC
   11. AGM – May 13, 2019 (Tracey, Judy Frasca and Don) – Italian Hall

Charities – 2018/2019

1. 50. Shelter House - $400

1. 1000. Parkinsons Society - $100
   14. MS Society - $100
   15. Our Kids Count - $100 – 2019

Discussion

1. 16. How do we get people to help put the tables and chairs away at the WTCC? Joy will remind members on Tuesday night.
   17. It was brought up that the club consider a Swiss Team game for the 499er’s. Fraser will look into it.

Annual General Meeting Monday, May 14, 2018 

Meeting held at the Italian Cultural Center  S. Algoma St. and called to order at 11am by President Joy Warkentin. Copies of the Agenda, Financial Statement, and Minutes of last AGM placed beforehand at each table.

Words of welcome extended by the President.

A minute of silence observed for the following members who passed  away since the last AGM- Lil Boreski, Norma Bascello, Diane Colosimo, Jack McLean, Wayne Meadows, Ruth Wrightsell, Shirley Brougham, Anne Harper.

1. ADAPTION OF AGENDA

Being no additions , motion "to adapt the agenda" made by John Barber, seconded by Judy Frasca.  All in favour.  Carried.

2. MINUTES OF MEETING OF MAY 8,2017

Being no errors or omissions, motion "to adopt the minutes of May 8,2017" made by Joyce Hitchman, seconded by Brenda Moulson. All in favour.  Carried.

3. BUSINESS ARISING- Venue

President reported that the move to the West Thunder Center was successful.  Nothing further.

4. REPORTS

     4.1 Treasurer

           Gabe DeProphetis reported that 2 computers and additional tables had been purchased.

           Total revenue $47,725, Total expenses $49,900,Surplus beginning of year $17,098,

           Surplus end of year $14,923.  Revenue is expected to increase this year. (full report in the Minutes Book)

           Questions from the floor regarding rent,honorariums, donations were answered by the

           Treasurer and President.

           Motion "to accept the Treasurer's Report" made by Gabe DeProphetis, seconded by Ken

           Johnson.  All in favour.  Carried.

     4.2 Unit President

           Report presented by Mel Johnsen on behalf of Unit President Denis Parsons as follows.

           The Unit completed its 2018 Sectional Tournament May 4th,5th ,6th at the West ThunderCommunity Center.  The Unit is financially sound. As of this writing final tallies for the Sectional were not available. It appears that we will not be  hosting a RegionalTournament,split or otherwise, in the near future due to expenses involved and our isolation.  Also it appears that ACBL may be doing away with split Regionals. Thanks are extended to all our board members for their dedicated work, to Francis Gaudino  for his assistance in transitioning me as President, to  Club President Joy Warkentin  and Club Manager Fraser Coull for their assistance with Club affairs.  And a special thank you to Carolle Armour and her team who were involved with the running of the Sectional-  Doris Rowe, Marilyn Stewart, Shirley Bent, Brenda Moulson, Nancy Jacobson, Darlene Milkovich and Tim McCormack  who postedpictures on the web site.

           Unit Awards-presented by John Barber to members receiving greatest number of master points in club games.

0-5 Nancy Jacobson, 5-20 Lesley Allison,20-50 Murray Crane,50-100 Ken Trevisanutto, 100-200 Eila Pronger, 200-300 Joy Warkentin, 300-500 Tony Tarsitano, 500-1000 Mike St.James,1000-1500 Don Cattani, 1500-2500 Jim Hobson, 2500-3500 Tim McCormack, 3500-5000 Roly Laframboise, 5000-7500 Ross Cody, over 10,000 Dave McLellan.

     4.3 President

           Recipients of Club awards announced-  Mini Vince Scarcello to Pat Ofner and Doug Britten Vince Scarcello to Steve Russo and Tim McCormack, Helen Shields to Guy Coutanche and Cliff Campbell.

           President thanked the board and asked them to stand to be acknowledged and noted that

           Secretary Pauline Tomlinson after serving for 9 years is stepping down. Thanks also given

           to Gloria Bortolussi for schedualing  the game directors  and to Mel Johnsen who has now

           assumed this task as well as serving as lead director.

5. NEW BUSINESS

     5.1 Report of Nominating Committee and Elections

           Judy Hatcher presented the names of 3 candidates for 3 year  terms on the board-

           Gabe DeProphetis, Judy Frasca, Lynnette Oja.

           The 3 aforenamed  were nominated by Susan Guerard, seconded by Carolle Armour and

           after calling 3 times for nominations from the floor and there being none the 3 were declared elected.

           No further business.

6. ADJOURNMENT

    Meeting adjourned by President at 11:30

Minutes of the TBDBC Board Meeting – April 16, 2018 (Draft)

Members Present:

Joy Warkentin, Gabe DeProphetis, Judy Hatcher, Judy Frasca, Don Kachkowski, Tracey Fuhr, Paul Sebesta and Club Manager Fraser Coull.

Members Absent: Henry Danielewski and Pauline Tomlinson

1. Approval of the Agenda – It was moved by Judy F/second by Judy H, that the agenda be approved with one addition – 7.6 Membership Dues. Carried

2. Minutes of the Last Meeting – change “facebook” to “face time. It was moved by Tracey/seconded by Gabe that the minutes be approved as amended. Carried

3. Business Arising – Swiss Teams – Fraser has introduced a Handicapped System. There were 9 teams. It seems to be working well.

4. Club manager’s report – See attached.

1. It was requested that a Howell movement be used when there are 7 ½ tables or less. It was moved by Judy H/seconded by Tracey that this be adopted. Carried

2. Club Manager’s Report April 16, 2016

   Thanks to Henry on an excellent job with the phone list.  It is next to impossible to keep it up to date but the current copy was very well done.

   We ran the REACH game which gave our members a chance to win gold points while participating at the club level.  We had six members participate but in my opinion it did not work out as well as expected.  We were only able to participate on Monday and Thursday afternoon which put us at a disadvantage to bigger centres who could run 6 or 7 games that week.  Scores were determined by the average of your best 2 scores that week.  One person scored a 62% for the two days and was awarded .50 gold.   This tournament involves a fair amount of work for me and personally I feel those that participated did not get their money’s worth.

   Helen Shield’s Rookie/Masters is coming up on April 17.  We have ten tables which I think is very good considering the rookies must have less than 50 master points.

   Our directors are doing a very good job and seem very keen on learning ACBL Scores and honing their skills on rulings.  Mel is doing an excellent job passing on information to the directors.  Almost all players on Thursday have requested and movement of 7 ½ tables or less be set up as a Howell this could be voted on by the board.  Collection of $6 per person has been no problem for the directors and has been met with very few negative comments.  Two people have inquired about the increase to me but were not complaining. 

   With the increase also comes the assumption that we are going to be “rolling in dough” by the end of the year.  I must caution the board that we will be absorbing more costs this year due to increases in rent, sanction fees, insurance on a couple of venues at West Thunder and minimal charges for the Helen Shields (November), Christmas Party and Champagne Pairs.  I think once we have finished the 2018 physical year we can determine if there is anything extra we can give the membership in 2019.

   I have also sat down with the newly elected Unit 228 on two occasions.  The meeting on Tuesday, April 10 dealt mainly with the organization of the Sectional on May 4-6.  They seem to have everything under control.  Denis Parsons has taken over the President’s position from Francis Gaudino who now is the past president (non voting).  I think with the new board responsibilities are being passed around rather than one or two people taking on most of the work.  I am very pleased with the group.

   As far as our club goes, I think things are working our quite well at both venues.  There will always be a few complaints but nothing serious.  The snowbirds are coming back which means increased table counts.  As in the past, we will be supplying the Unit with our equipment and supplies for the sectional.

5.  Treasurer's Report-It was moved by Gabe and seconded by Judy F.  that the treasurer's report be accepted-see attached.  Carried

6.  There was no director's report.

7.  New Busines

1. 1. Unit meeting – in Fraser’s report

   2. Number of Boards to be played – They will remain at 27

   3. AGM – Topics to be brought up at the meeting were discussed

   4. Nominating Committee – Terms are up for Pauline, Gabe and Judy F. Judy and Gabe indicated they will let their names stand for re-election. Pauline will be stepping down. Only one person is needed to volunteer to serve on the Board. Judy H. will do a canvas of the membership.

   5. Website – Tracey suggested that a link to Obituaries of deceased members be included on our website. It was agreed that we should proceed with this and Tracey will look into it.

   6. Membership – Membership fees will remain at $5.

   7. A late addition – Are “Free” game being monitored? Yes.

Meeting held at West Thunder Community Center and called to order at 11:30 am by President Joy Warkentin.

Attending:  Gabe DeProphetis, Don Kachkowski, Henry Danielewski, Judy Frasca, Pauline Tomlinson, Tracey Fuhr (Face Book), Club Manager  Fraser Coull.  Absent with regrets: Paul Sebesta.  Late: Judy Hatcher.

1. Approval of Agenda
    Additions under New Business

2.Approval of  Minutes of Meeting of September 14, 2017

   correction made -7.4 to read West Thunder not West Arthur.

    Motion "to approve the minutes " made by H. Danielewski, seconded by G. De Prophetis.  All in favour.  Carried.

3. Business Arising

    3.1 Swiss Teams.  J. Warkentin spoke of low attendance and  resulting loss of revenue. Discussion.  F. Coull to meet with directors to formulate a plan on how  participation might be increased.

     3.2 Events.  AGM committee in place

     3.3 West Thunder Center.  Various comments: D. Kachkowski - another  chair needed at door when putting on required booties; H. Danielewski- entrance floor is wet; T. Fuhr- some growing pains.  General satisfaction with site.

  4. Club Manager's Report -  Presented by F.Coull

      New for the Club is the requirement to purchase insurance through the City for  each of the 3 events involving alcohol that we hold at the West Thunder Center, cost is $162 per function.  The membership should be reminded of the game fee increase in January. Envelopes will be provided  for players requiring change-they will simply put their money in an envelope with their name and the director will later bring around their change. With the Club President   a meeting was held with the administrators of the 55 Plus Center  and the Club will now use the Auditorium at a cost of $110. per session.  The issues of parking and smoking were also discussed  and these concerns will be made known to the  membership.  A list of dates for Special Games for 2018 has been received.

    Motion "to accept the Club Manager's Report " made by P. Tomlinson , seconded by J. Frasca.  All in favour.  Carried. 

   5. Treasurer's Report - presented by G. DeProphetis

 Revised   Budget for 2018-  Revenue $57,750, Expenses $52,304,Net income $5,446. Projected Cash and Investments December 2018- $22,344.

  As of December 7, 2017-  Balance of $8,081., GIC worth $15,373. Paid memberships to date-200.  Paid memberships to date for 2018- 178.

Motion "to accept the Treasurer's Report" made by G. DeProphetis , seconded by J. Hatcher.   All in favour.  Carried.

 Full report in Minutes Book.

6. New Business

    6.1 499 Section. Membership to be reminded that only non life masters are allowed to play in this section unless  for a special reason  and this will be up  to the judgement of the Director.

    6.2 Stop Cards.  ACBL ruling that as of January 1, 2018  stop cards are not to be used.  Membership will be asked at the Tuesday night games to remove same from boxes.

     6.3 December 26th game.- to be cancelled.

     6.4 Unit Meeting.  J Warkentin attended.  Denis Parsons elected new Unit President.   New executive and names of  Board members will be on the web.  

     6.5 Head Director.  Motion "that beginning this Christmas, the Head director  receive a Christmas bonus, amount to be determined"  made by P. Tomlinson, seconded by H. Danielewski.  All in favour.  Carried.

     6.6 Other.  J, Frasca reported that students of D. McCandless are not, as yet, ready to join the Club. Members asking for a new membership phone list/book.

Meeting adjourned at 12:25