| 2022 AGM Minutes |
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STOKE MANDEVILLE BRIDGE CLUB
minutes of the annual general meeting
MONDAY 9 MAY 2022 AT 7.00 PM
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Action |
| Item 1 |
WELCOME
The Secretary welcomed everyone to the Meeting.
Apologies were received from:
Brenda Whitston, Jim Whitston, Yvonne Benz, John Rogers, Fiona Scriven, Jean Carter, Mike Francis, Jonathan Seabrook, Angela Manders, Ray Connew, Brenda Alsagaff |
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| Item 2 |
MINUTES OF THE ZOOM ANNUAL GENERAL MEETING Monday 12 April 2021.
The minutes had been available on the Website for members to read in advance.
The Minutes were accepted as a correct record. |
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| Item 3 |
ELECTION OF CHAIRMAN.
The Chairman Mrs Mary Baker had agreed to stand again. Proposed by Brian Smith, seconded by Sue Mercer. Elected unanimously by the members.
ELECTION OF COMMITTEE
The Chairman reported that Yvonne Benz was retiring but the following Committee members were willing to stand again
Officers
Richard Clark Treasurer
Gill Grigg Secretary
Committee Members
David Barker.
Richard Plummer
The Committee was re-elected Proposed by Brian Smith, seconded by Carol Harris.
The Chairman had asked for applications from members willing to join the Committee. Chris Kaye had applied.
The Chairman proposed that Chris Kaye be elected, seconded by Gill Grigg.
CHAIRMAN’S REPORT.
It is three years since we last held our Annual General Meeting. Just over two years ago we were playing at Green Park and Club nights were going well. Then Covid happened. Club nights were started on BBO in June 2020 and continued for fifteen months. I was shocked to find that we could not return to Green Park. Thankfully we found this Hall at Aston Clinton Park. The membership whilst on BBO and now back F2F has stayed very healthy and we appreciate the support you have shown us over the last two years.
On line the quarterly amount of £20.00 was introduced which covered the bulk of our expenses, with a small loss at the end of March 2021.
The rent for this Hall is £80.00 per week so the quarterly amount was increased to £25.00 in September 2021. I was surprised to find that our Account Balance had increased to £6000.00 at the end of March 2022.This was partly due to returning to BBO for December and January so there were no rental charges and I did the Directing so no Directors Fees were incurred.
I would like to thank the Committee for helping run the Club and to thank Yvonne Benz for her service. I welcome Chris Kaye onto the Committee.
I would also like to thank Jean Carter and Kathy Gray for organising the refreshments, Brian Smith for preparing the Boards and assisting with Computer problems. Thank you also to Jim Whitston for managing the Website. I would like to thank our Directors including the three new Directors who have joined our team Fiona Scriven, Bill Astles and Steve Marshall. I would like to thank you our members for helping each week with setting up and clearing away. |
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| Item 4 |
TREASURER’S REPORT.
a). Financial Situation.
Copies of the Accounts for the year ended 31 March 2022 were available.
Financial Assets £6,189.12
Bank £6,174.41 Cash £14.17
The main Monthly out goings are Hall Hire and EBU Pay to Play.
The Club has recently purchased a new computer.
The Club Accounts are very healthy and the Committee have decided that we need to reduce our reserves down to £3,500.00
b). Membership Fee is £5.00 which will be due on 1 September 2022. The Quarterly Fee to be reduced to £20.00 from 1 July 2022.
Table money to remain at £3.00 per session. The Treasurer requested that members try to have the correct money.
At present there are 117 members. |
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| Item 5 |
ELECTION OF AUDITOR
It was unanimously agreed to appoint Mrs Suzie Walton to Audit the 2022-2023 Accounts. Proposed by Richard Clark, seconded by Kathy Gray. |
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| Item 6 |
EQUIPMENT
It is proposed to purchase 4 more black tables which are lighter and easier to store than the wooden ones.
A new Storage case for the Bridgemates.
The Chairman purchased a First Aid kit this week. |
Chairman |
| Item 7 |
DIARY DATES
a.) The Christmas Party Monday 12 December 2022.
b.) Charity Evening Monday 20 June 2022. Members are requested to inform the Chairman about local Charities we may wish to support. Discussion took place regarding holding a Raffle or Members making individual donations. Members voted in favour of donations which will be in addition to the Table money donated by the Club.
c.) Children in Need Monday 7 November 2022. A decision will be made later regarding individual donations or a raffle. |
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| Item 8 |
THE LEAGUE OF EIGHT
The Club entered three Teams in the 2021 -2022 Competition Captained by Mary Baker, David Barker and Richard Plummer. It has taken place online on REALBRIDGE. If it remains online it is hoped to enter three Teams if it returns to F2F then probably only one Team will be entered. |
Chairman |
| Item 9 |
ANY OTHER BUSINESS
a.) Start time. Viv Suttie suggested a start time of 7.00pm be introduced. After discussion a vote was taken resulting in a draw. It was agreed to continue with the 7.30 start time but may be raised again.
b.) David Barker had suggested that biscuits be re-introduced but the membership voted against.
c.) Jim Whitston had suggested that on evenings when 2 board rounds are played only 20 boards be played.
Discussion took place regarding slow play and speeding up the evening.
The Director can identify tables which are very slow and ask members to speed up and if necessary penalise them.
It was stated that once the contract has been agreed the lead card should be played without delay and dummy hand laid down immediately. The Director can stop play early if necessary.
d.) Lighting in the large Car Park.
Several members expressed concern at the lack of lighting. It is difficult to see the speed bumps in the dark and concerns were expressed about safety.
The Chairman will raise the matter with the Caretaker.
e.) Thank you to the Chairman and Committee for their work on behalf of the Club was proposed by Katherine Dallas. |
Chairman |
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