Privacy Notice for Portchester Friday Afternoon Bridge Club (FABC)
Contents
What personal data does FABC collect, and what is it used for?
Who is your data shared with?
Where does this data come from?
How is your data stored?
Who is responsible for ensuring compliance with the relevant laws and regulations?
Who has access to your data?
What is the legal basis for collecting this data?
How you can check what data we have about you?
Does FABC collect any “special” data?
How long we keep your data for, and why?
What happens if a member dies?
What personal data does FABC collect?
The data we routinely collect includes members’ names, addresses. We collect this data directly from our members when they join the club.
For some of our members we may have additional information such as committee memberships, done with the member’s knowledge and permission, or tournament director roles.
We collect the scores from games you play, which are displayed on our results pages. scheme.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, and the organisation of events.
Who is your data shared with?
Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with FABC.
Your personal data is not passed on by us to organisations other than those indicated above, whether or not connected with bridge.
Where does this data come from?
Data for most of our members comes from them when they join or when they update their information.
Scoring data comes directly from the results of the club games in which you play.
How is your data stored?
This information is mainly stored in digital form on computers and in the form of written documents held by the club secretary.
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring FABC discharges its obligations under the GDPR is the club secretary
Who has access to your data?
Members of the committee of FABC have access to members’ data in order for them to carry out their legitimate tasks for the organisations.
What is the legal basis for collecting this data?
FABC collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation.
How you can check what data we have about you?
If you want to see the basic membership data we hold about you, you should contact one of the officers of the club
Does FABC collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”.
We do not record any such special data.
How long we keep your data for, and why?
We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.
Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed
What happens if a member dies?
We normally keep members’ information after they die. If requested by their next-of-kin to delete it on request.
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