Privacy Notice for The Noverre Bridge Club
Index of Contents
1. What personal data does The Noverre BC collect and what is it used for?
2. Who is your data shared with?
3. Where does this data come from?
4. How is your data stored?
5. Who is responsible for ensuring compliance with the relevant laws and regulations?
6. Who has access to your data?
7. What is the legal basis for collecting this data?
8. How you can check what data we have about you?
9. How can you ask for data to be removed, limited or corrected?
10. How long we keep your data for, and why?
1. What personal data does Noverre BC collect and what is it used for?
The data we collect includes members’ names, addresses, telephone numbers and email addresses. We collect this data given to us by members when they join the Club. We use members’ data for the administration of your membership and the communication of information.
2. Who is your data shared with?
Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. This data can be accessed by the English Bridge Union (EBU)for essential purposes such as updating Master Points. They are not free to pass this on to other organisations which are not connected with The Noverre BC.
Your personal data is not passed on by us to any other organisation, whether or not connected with Bridge.
3. Where does this data come from?
Members’ data comes from them when they join. If they were not previously members of an affiliated EBU club, they are assigned an EBU number, generated by their names being added to the EBU website
The information held by the EBU may be updated by the Club if you have given it permission to change your record. You can change this permission on My EBU by going to Account -> My Details or by phoning the EBU office on 01296 317200.
4. How is your data stored?
This information is mainly stored in digital form on computers. We use Bridgewebs as our data processor for this purpose. Members’ names, addresses, telephone numbers and email are also included in the annual fixture book; it being assumed members are amenable to the inclusion of these details unless the Honorary secretary is informed otherwise.
5. Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring The Noverre BC discharges its obligations under the GDPR is the Honorary Secretary, currently John Stobart
6. Who has access to your data?
Members of the Norfolk County Bridge Association (NCBA) Committee have access to members’ data in order for them to carry out their legitimate tasks for Norfolk CBA.
Sub-contractors of NCBA may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose.
7. What is the legal basis for collecting this data?
The Noverre BC collects personal data, necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.
For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.
8. How you can check what data we have about you?
You can find your details in the annual fixture book, on the Noverre BC website by going into Members’ Area, and on the EBU website as explained in section 3.
9. How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used.
If you wish you could become an “anonymous” member of the EBU. This would involve you having a pseudonym with an EBU number under which you would play. If you do this however, you would not be able to access any EBU membership benefits such as the magazine or playing in EBU tournaments. You could maintain your EBU membership with your correct name but with limited contact details. You could for example simply maintain an up-to-date email address, but of course this would limit what the EBU is able to provide you with in the way of written information, so for example you would not be able to get English Bridge in printed form or any other benefits that require a mailing address.
If you do not want your NGS grade to be public, you may choose for it to be kept private. You can change this option in My EBU as often as you wish.
Any of these options can be implemented for your EBU membership by logging on to My EBU, as explained in section 3 and editing your record there, either to correct erroneous data or to delete information you do not wish them to have. If you need any assistance with this you may contact the EBU Office Manager membership@ebu.co.uk
10. How long we keep your data for, and why?
We keep members’ data until they resign, die or their membership lapses.
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