Minutes of the meeting held remotely on Wednesday 3 July 2024 at 5.00 pm 

1. Apologies were received from Sue Wright, Dave Treherne, Chris Frost, Mel Sheppard and Julia Stanniforth.
2. Ewa Hardwick has agreed to join the committee.  She will take over the responsibility of doing the minutes. (The position of the county secretary still remains vacant).  Another member has intimated they may like to be co-opted but Clare is waiting for them to get back to her.
3. The positions of membership secretary (Keith Spencer), league secretary(Jane Hall) and webmaster (Shirley Ashtari) were confirmed.
4. The selection sub committee of Mark Goddard and Shirley Ashtari will continue to deal with Midlands County League.  Following the points raised at the AGM concerning the present constitution there will a sub committee to review the constitution.  Louise Scull has agreed to be involved this.  Clare Batten will liaise with her.  
5. The minutes of the meeting held on 6th March were approved proposed by Keith Spencer, seconded by Jane Hall.
6. Matters Arising from the Minutes not Contained Within Other Agenda Items
   1. We will not be entering the Presidents cup.  Mark confirmed he has asked around and there was no interest in playing in this tournament.
   2. Update on storage and valuation of trophies. Roger Stock has had the trophies valued.  Jane Hall confirmed that they could be covered under the Woodborough club insurance.  It was decided to arrange with Roger for the trophies to be delivered to Woodborough.  They will be sorted and the some of the shields may disposed of.  Initially they would be offered to people named on them or clubs that had won them.  
   3. County TD course attendance/outcome.  Clare Batten and David Dunford completed the county TD course.  They are now county qualified and can support the county TD with the organisation of events.
   4. Organisation of the One Day Green Point event on 22 September 24.  The entry form is on the county website.  We need 10 tables for it to go ahead there is a cut off date.  All committee members are asked to publicise this.  Mark as County captain was asked to publicise the event amongst the county players.
7. Matters arising from the AGM.  See above (point 4) regarding constitution. It was decided the alter the reserve policy down to 3 years worth of expenditure from 5 years.  It was decided that the policy of not splitting down the expenditure of events would continue, but if members requested that at the AGM then it would be provided for them.
8. Arrangements for the 24/25 leagues of 8 and entry fees.  Jane will ascertain how many teams there are likely to be for next year.  If less than 10 teams enter then there can be only 1 division.  Jane mentioned that the league could be extended to offer entree to other teams in the East Midlands The committee were happy for Jane with Clare to explore this further.  The cost of entry to the league will be based on the UMS price Roger will liaise with Jane.
9. Determination of the 24/25 calendar of events. Due to time constraints this item could not be discussed fully.  The Priday cup to be held on 10th November venue to be decided at next meeting.  Costs and availability of Woodborough, Mansfield and Keyworth to be found out.  The mixed Pairs to held in early December.  Arrangements for other events such as the teams and county pairs to be finalised at next meeting where it is hoped a calendar of events can be decided.
10. To discuss and agree an expenses policy for Tournament Directors and Officers. This item to be discussed at next meeting due to time constraints.
11. Treasurer’s report including update on the investment account.  The change of the investment account has been completed to Cambridge and Counties.
12. EBU and EBED Meetings and Correspondence – Receipt of insurance documents/club session data for April and May/Dimmie Fleming award nominations/ teacher training course at Sponden . Keith had spoken to the EBU about the data recieved from the EBU concerning individual clubs; whilst clubs can see their data they should not be shown other clubs data as this was confidential information for the committee only.  It should be treated as commercially sensitive. The other items on this point were not discussed as there was no information available.
13. Report from Midland Counties Working Group (minutes/league fixtures enclosed)
    1. Tax liabilities on interest payments – No update
    2. 24/25 Midland County League updates This item was not discussed.
14. Any items of Urgent Business (including website matters, change of passwords and membership data issues) or items for next meeting.  Keith has changed the password for the county email.  Someone had put a passkey (access by face recognition or thumb print) on this utility can users please not do this .  It was agreed to buy a licence for zoom so that future meetings could flow better, and not be interrupted after 40 mins.  Roger to purchase this for next meeting.
15. Date and Time of Next Meeting –  This has been moved  Wednesday 4 September 2024 to 31st July at 5pm by zoom.