Wednesday 13 July 2022 at 5 pm via Zoom
PRESENT: Mark Goddard (Chair), Shirley Ashtari, C Frost, M Shepherd, K Spencer, J Staniforth and
R Stock.
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APOLOGIES - All elected members were present
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MINUTES OF LAST MEETING HELD ON 15 JUNE 2022
The minutes were agreed as a correct record.
- UPDATED DRAFT AGM MINUTES
The draft minutes had been updated with members present and it was agreed these could now be displayed as a draft on the website
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MATTERS ARISING FROM THE MINUTES
Mel reported that Dave Treharne was willing to be co-opted to the committee but was currently awaiting electronic communications to be able to join the meeting. The co-option was agreed and the Secretary would liaise with Mel for contact details.
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22/23 LEAGUE OF EIGHTS ARRANGEMENTS
The secretary had summarised responses received from clubs which denoted approximately 12 entries if played online using BBO and 9 if F2F. It was agreed that the default platform would again be BBO but captains were encouraged to play F2F or on Realbridge if preferred. The club entry fee would remain at £32 per team and the Secretary would seek the cost of the EBU entry fee. There were no costs for team matches using BBO. The Secretary would notify Jane Hall who could then invite entries and formulate fixtures.
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2022/23 COMPETITION CALENDAR
The calendar was agreed as follows with no entry fee for NCBA members which were defined as those with a county of allegiance as NCBA or members of an NCBA affiliated club. The fee for non-members would be £5 per player.
25 September 2022 - Mixed Pairs on Realbridge
6 November 2022 - Priday Cup (NGS 9 high with trophy for 6 high highest placed pair) at Woodborough BC 24-27 boards with tea/coffee/biscuits to be provided. (Nottingham BC if Woodborough not available)
29 January 2023 – Teams of 4 (entry for Pachabo with all play all) on Realbridge
5 March 2023 – Journal Cup (entry for Corwen) at Nottingham BC
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MEMBERSHIP SECRETARY APPOINTMENT
It was confirmed that Keith Spencer be formally appointed as the Membership Secretary and the EBU be notified accordingly.
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TREASURERS REPORT
Roger outlined that the former treasurer was arranging to transfer the account(s) into his name and explained that currently only one signatory was required to amend signatory details and it was felt that this needed to be amended to two. Roger had therefore not currently assumed the role of treasurer.
A member of the committee requested a copy of the accounts and discussion took place as to whether the accounts should be displayed on the website after the AGM. It was agreed that it was sufficient for the accounts to be made available at the AGM which provided an opportunity for members to ask questions.
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COUNTY SELECTION TEAM MEMBERSHIP
It was agreed to add a third member should there be more players than places were available for which was not currently the case.
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SHAREHOLDERS EXPENSES
The Secretary had been made aware that it was intended for the EBU AGM to be held F2F which would result in travel costs. The EBU currently funded the cost of 1 shareholder and the county was expected to fund the cost of additional shareholders. It was agreed that travel costs would be reimbursed.
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EBU CORRESPONDENCE
- Shareholders had received a communication requesting agreement to revising the current audit arrangements to replace the annual audit of accounts with an assurance review thereby saving around £10k per annum.
- An online seminar was taking place on 27 July 2022 at 10.00am entitled ‘ Building Club Membership’ with open entry but pre-booking required.
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REPORT FROM MIDLAND COUNTY WORKING GROUP
A written report had been circulated and details of the ‘Shark Bridge’ teaching console demonstration had been displayed on the website.
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AOB
An invoice for entry to the Garden Cities event had been received but the Secretary had explained that the team had withdrawn its entry due to illness of a player and consequently the invoice was to be cancelled.
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DATE OF NEXT MEETING – 5 October 2022 at 5.00 pm on Zoom.
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