The Club shall be known as

Naas Maudlins Bridge Club.

OBJECTIVES

The objective of the club shall be the playing and promotion of Bridge under the rules, guidance and objectives of the C.B.A.I. and will be fully registered as a Club with the Contract Bridge Association of Ireland. 

Membership

Membership shall be open to both ladies and gentlemen.  Each candidate for membership must be proposed and seconded by two members of the club and the nomination given in writing to the Hon. Secretary.  The Committee, after considering objections, if any, by any member of the committee, to such candidate, may proceed with the election which must be by majority vote of the committee and majority vote of the Trustees.  Membership then becomes effective on payment of Annual Subscription.  Members who have not paid their Annual Subscription by 1^st December in any year will be deemed to have lapsed their membership and must re-apply for election.  Lapsed members will be allowed to play in the club provided they pay their table money but will not be eligible for any prize.

Members re-accepted between the 1^st September and the 31^st December will enjoy full membership benefits from date of re-acceptance if their annual subscription is paid.

New or re-accepted members on or after 1^st January will be eligible to play in all the Club Competitions but will be ineligible to win any prize in any competition listed on our Club Calendar.

The Club welcomes guests or visitors.  Table money must be paid, but they are not eligible for prizes or to play on competition nights listed on our calendar.  Any person who is ineligible for prizes under these rules and forms a partnership in pairs or team events will automatically disqualify the full partnership or teams from the prizewinners.

In the event of any member acting in such a manner as to bring the club into disrepute or to disrupt the smooth running of the club or the enjoyment of other members, the committee shall have the right to reprimand such a member, and to warn them as to their future conduct.  This may be done verbally or in writing.  If the said member should continue to so act, the committee, if they obtain the full majority approval of the Trustees, or the Trustees, if they obtain the approval of two of the Management Committee, shall cancel such persons membership and refund their Annual Subscription for that year.

Organisation and Management

The care of and responsibility for the proper administration of the Naas Maudlins Bridge Club shall be vested in two Trustees.  They shall ensure that the Management Committee interpret and administer this Constitution and the playing rules of bridge as laid down by the C.B.A.I.  They must ensure that the Management Committee, does not act or allow members to act, in any manner which would militate against Beginner, Novice or Intermediate “B” grades, and that the Management Committee carries out the objectives of the club at all times.  There shall be no restriction on Trustees holding any office in the Management Committee.  Trustees shall be elected for a five-year period and may resign at any time.  The remaining Trustees shall have the right to co-opt any member as a replacement.  At the end of the five year term a new election must take place, but at least three out-going Trustees with the highest number of votes shall be deemed to be re-elected in the event of all out-going Trustees not being in the first five places in the ballot.

Management Committe

1. A Management Committee, elected each year at the Annual General Meeting, which shall be held in Maudlins House Hotel , shall control the club.

2. The Committee shall put into effect all Resolutions passed at the Annual General Meeting and shall make such Regulations as they shall from time to time see fit, provided that such Regulations shall not alter, amend or repeal any Regulations embodied in this Constitution.

3. The committee shall consist of the President, Hon. Secretary, Hon. Treasurer, and any additional Committee Members.

4. The Vice-President of the previous year shall be installed as President and shall nominate the new Vice-President at the A.G.M. each year. The election of Officers remains unchanged. No member of the Committee may serve for a period of more than five consecutive years. All Committee members must be elected by ballot each year. In the event of insufficient nominations being posted, to create a vote, the committee must put forward extra nominations to create a ballot. All ballots are by simple majority and the President shall have a casting vote. Two nominated members of the club who shall be appointed by the committee shall carry out the Annual Audit of the Accounts.

5. The President shall be an Hon. Member during his/her year of office.  The out-going President shall automatically become ex-officio a member of the incoming Committee if he/she so wishes.

6. The committee have the right to co-opt any member should a vacancy occur

7. For any valid meeting of the above committee, there shall be at least 3 persons present.

8. The committee shall have the power to appoint sub-committees where necessary.  The President shall ex-officio be a member of every committee.

9. All decisions reached at meetings of the club shall be by simple majority and the Chair shall have a casting vote in the event of a deadlock.

Offices

1. The President shall preside over all affairs of the club and shall at all times be afforded the courtesy that the office demands.  The President may preside over all or particular meetings of the club by expressing such a wish.

(B) The Vice-President will substitute for the President.

(C)The Hon. Secretary and Hon. Treasurer shall administer the affairs of the club as laid down at the Annual General Meeting and shall furnish all reports to the Annual General Meeting.

(D) Tournament Directors shall be appointed by the committee and shall run

      Competitions as laid down by the C.B.A.I.

Extraordinary General Meetings

The committee may call an Extraordinary General Meeting at any time and must call one at the request, in writing, of one-third of the members of the club.

Change to the Constitution

Alterations, amendments or changes to the Constitution shall be made only at a General Meeting of the members and shall require a two-third majority vote of the members present and voting at the meeting.

Annual General Meeting

Notice of the date fixed for the meeting shall be sent by e-mail to all members two weeks preceding the Annual General Meeting.  Nominations and Resolutions must be submitted before the start of the AGM. A quorum of at least 30% of members must be present at any AGM or EGM.

Privacy Statement for Naas Maudlins Bridge Club

What personal data does Naas Maudlins Bridge Club collect?

The data we routinely collect includes members’ names, addresses, email addresses . We collect this data directly from our members when they join the club.

For some of our members we may have additional information such as committee memberships, teaching qualifications, or tournament director roles. [We will also keep information relating to disciplinary matters and sanctions].

We collect the scores from games you play, which are displayed on our results pages and used in maintaining the CBAI’s  Master Point scheme.

What is this personal data used for?

We use members’ data for the administration of your membership; the communication of information, and the organisation of events. We provide your data to CBAI for their use as explained in the section below

Who is your data shared with?

Your membership data is passed on to CBAI, of which you become a member when you join Naas Maudlins Bridge Club. CBAI shares data with the MLR (Mid Leinster Region) who represent clubs in our area.

Information from your results is also passed on to CBAI for use in its master point scheme and, this may also be used for seeding /stratification and handicap purposes.

Some of your data will be available for use by Bridgewebs/Scorebridge acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with Naas Maudlins Bridge Club.

In the event that a club member agrees to act as club secretary, it is necessary to have specific permission from them to use their contact information on behalf of the other members of the Club

Your personal data is not passed on by us to organisations other than those indicated above, whether or not connected with bridge.

Where does this data come from?

Data for most of our members comes from them when they join the club or when they update their information either directly with the Club or CBAI.

The information held by CBAI will be updated by your club, if you provide updates.

Scoring data comes directly from the results of the club games in which you play.

How is your data stored?

This information is mainly stored in digital form on computers of the membership secretary and in the form of written documents (completed application forms)  stored at the membership secretary’s address.  We use Bridgewebs/Scorebridge as our data processors who would hold club members names and sometimes phone numbers and e-mail addresses.  This information is password protected and only visible to club members. Any information that is stored remotely is stored in the EU/ in compliance with the GDPR. We also regularly display photographs taken at club or outside functions/competitions on our website.  Any member who wishes these not to be displayed can request this of our website manager.

Who is responsible for ensuring compliance with the relevant laws and regulations?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring Naas Maudlins Bridge Club discharges its obligations under the GDPR is our Club Secretary..

Who has access to your data?

Members of the committee of Naas Maudlins Bridge Club have access to members’ data in order for them to carry out their legitimate tasks for the Club and CBAI.

What is the legal basis for collecting this data?

Naas Maudlins Bridge Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.

For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.

How you can check what data we have about you?

If you want to see the basic membership data we hold about you, you should contact the Club Membership Secretary.

You can contact us with a ”Subject Access Request” if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.

Does Naas Maudlins Bridge Club collect any “special” data?

The GDPR refers to sensitive personal data as “special categories of personal data”.  

[We do not record any such special data/Of these categories, the only data we record relates to the disabilities of members who have explicitly requested it to be recorded for the purpose of giving them stationary positions in our competitions (which we aim to do wherever  feasible)]. If you wish to change this data on your record you can do so at any time by contacting the Club Secretary.

How can you ask for data to be removed, limited or corrected?

There are various ways in which you can limit how your data is used.

• You could maintain your club membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address.
• You do not need to provide us with your date of birth unless you wish to enter age-limited (junior or seniors) events.
• You may choose not to receive information emails from Naas Maudlins Bridge Club or CBAI  (we do not send any out on behalf of other organisations).
• Any of these options can be implemented for your club membership by contacting the Club Secretary.

How long we keep your data for, and why?

We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.

Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the Master Points Scheme are not deleted by Naas Maudlins Bridge Club or CBAI although they will no longer be attributed to a player who does not want their data to be kept.

Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.

Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.

What happens if a member dies?

We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so, on the same basis as when requested to remove data by a former member.