The name of the Club shall be "Lytham Bridge Club."
2. Objects of the Club
The objects of the Club shall be to promote, encourage and provide facilities for the playing of Bridge.
3.1.1. Trustees, three in number, shall be appointed to stand possessed of the property and grounds thereto (No. 4a Pembroke Road, Ansdell, Lytham St. Annes, Lancs.) upon Trust for the members of the said Lytham Bridge Club according to the Rules thereof and to deal therewith as the Committee shall from time to time direct. The authority for this is the Law of Property Act 1925.
3.1.2. The Trustees shall hold vesting documents reflecting the above, fully notarised.
3.1.3. Trustees, who shall be members of the Club, are to be permanent officials and will hold office until such time as they resign from office, leave the district or as a result of incapacity are unable to fulfil their duties or cease to be members of Lytham Bridge Club. Trustees, once appointed are ex-officio members of the Club Committee and are eligible to hold any other office, appointment to which must be approved by the Club membership at an Annual General Meeting or any Extraordinary General Meeting convened for that purpose.
3.1.4. As and when the situation arises where a replacement Trustee has to be appointed, this will be effected by the Committee.
3.1.5. The Trustees shall exercise absolute power to determine whether or not structural alterations to the Property should be carried out.
3.2.1. The affairs of the Club, including the movable property, shall be managed by the Committee, comprising:
President, Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer, Tournament Director, Team Captain, Four other members, Trustees.
3.2.2. The Committee, other than the Trustees and President, shall be elected at the Annual General Meeting and shall hold office for one year from the date of the Annual General Meeting but retiring members shall be eligible for re-election.
3.2.3. The Committee shall have the power to fill a vacancy on the Committee from the total membership.
3.2.4. The method of electing Committee members shall be:
220.127.116.11. On or before the first Monday in May, the Hon. Secretary shall post on the Club Notice Board a list setting forth the names of retiring members of the Committee and calling for nominations to fill the vacancies.
18.104.22.168. Any two Club members may act as Proposer and Seconder respectively to nominate a Member to serve as an Office or Member of the Committee, having previously obtained consent thereto, and the nominations, together with names of the Proposer and Seconder, shall be posted on the Club Notice Board until the Tuesday prior to the Annual General Meeting.
22.214.171.124. Should there be more nominations than vacancies, voting shall be by ballot during the Annual General Meeting. In the event of a tie, the Chairman shall have a casting vote.
The unapproved minutes of all general meetings are to be posted on the notice board within 28 days of the meeting.
4.1. Annual General Meeting
4.1.1. The Annual General Meeting shall be held on the THIRD TUESDAY IN MAY of each year, for the passing of Accounts, the election of Officers and Committee members and for other general business included in the Agenda.
4.1.2. The Honorary Secretary shall display a notice in the Club, include a notice on the club's Internet Webpages and notify members by email a minimum of 6 weeks prior to the Annual General Meeting calling for the submission of items for the Agenda which should be received in writing or by email by the Honorary Secretary not later than 28 days prior to the Meeting.
4.1.3. The Committee shall approve the Agenda and the Honorary Secretary shall ensure that a copy of the agenda, proposed rule changes and accounts are posted in the club house and on the club's Internet WepPages not later than 7 days prior to the Annual General Meeting. Those members that have supplied an email address will be notified by email.
4.2. Extraordinary General Meeting
4.2.1. May be called to deal with specific business at any time when directed by the Committee or on a requisition signed by a minimum of 20 Club members.
4.2.2. The Notice of such Meeting shall be displayed in the club house and on the club's Internet WebPages. Members who have provided email addresses will be notified electronically. This notice must be issued no later than 21 days after receipt of the requisition and the Meeting shall be held not less than 7 days nor more than 14 days after the issue of the Notice.
4.3. Committee Meetings
4.3.1. Committee Meetings shall normally be held at intervals of between six to eight weeks or on additional occasions as directed by the Chairman. A minimum attendance of five members shall constitute a quorum.
5.1.1. There shall be no mandatory limit to the number of members. It will be the responsibility of the Committee to determine membership levels, taking into account the number of active members and average attendances at Club evenings. It shall also be the responsibility of the Committee to ensure that only people who meet the requirements of the Club are offered membership and that recognised standards are maintained.
5.1.2. As a mark of respect and appreciation for services rendered to the Club, the Committee shall be empowered to offer Life Membership to certain members. Such membership would carry the full privileges and voting rights as that of ordinary members but the payment of annual subscriptions would be waived.
5.1.3. The Committee is empowered to remove from the list of members any member who is in arrears of subscriptions on the last day of November in the current subscription year, after due and adequate notice has previously been served on that member.
5.1.4. A member who, for any reason whatsoever, ceases to be a member of the Club shall forfeit all such rights and claims upon the Club, its property or funds as he or she would otherwise have by reason of membership. Any Club property must be returned to the Club.
5.2. Election of Members
5.2.1. The election of members shall be in the hands of the Committee.
5.2.2. A candidate for membership must be duly proposed and seconded by two members of the Club and approved by the committee. Applications must be made on the application form obtained from Lytham Bridge Club or on the Club’s internet website. The following procedure shall then apply:
126.96.36.199. Application forms shall be posted on the Club Notice Board for at least two consecutive weeks, during which time any member or members may make representation to the Committee regarding the admission of the candidate.
188.8.131.52. Provided no substantiated objection has been lodged, a candidate's name shall be entered into an Applications Register and maintained in chronological order. Selections for membership shall in all cases, be made from this Register and, if necessary, the Proposer and/or Seconder to render a report on the continued suitability of the candidate.
184.108.40.206. On the election of a Candidate for membership, the Honorary Secretary shall at once give him/her notice thereof and, upon acceptance, furnish a copy of the Rules of the Club.
220.127.116.11. All new members shall be charged an Entrance Fee, which shall be determined annually at the Annual General Meeting of the Club. In addition, the Committee shall determine whether or not a new member will be charged all or part of that year's annual subscription.
18.104.22.168. Membership shall not commence until such times as the offer has been accepted in writing and is accompanied by the Entrance Fee and the level of annual subscription called for. Should these monies not be paid within one month from the date of election, the offer may, if the Committee think fit, be declared null and void.
22.214.171.124.Student Membership: Applicants may be offered Student Membership at a reduced entrance fee and subscription to be determined by the Committee. Student members shall have all privileges of membership except they shall not be entitled to attend General Meetings of the Club, to vote, to sign petitions or requisitions or to hold office. Applications for membership from students below the age of 16 must be endorsed by a person with parental responsibility. A student member attaining the age of 18 may apply to become a full member of the Club.
126.96.36.199. Temporary Membership: Applicants may be offered Temporary Membership for one year at the discretion of the Committee. The entrance fee and subscription shall be determined by the Committee. This membership may be renewed from year to year by invitation of the Committee or an offer of full membership may be made. Temporary members shall have all privileges of membership except they shall not be entitled to attend General Meetings of the Club, to vote, to sign petitions or requisitions or to hold office.
5.3. Conduct of Members
5.3.1. The Club has adopted the EBU Disciplinary Procedures and will be used by the Committee when a member disregards any regulation or instruction of the Committee or is guilty of a breach of conduct or etiquette detailed. These Procedures can be found on the Club Notice Board or on the EBU website.
6. Officers and Duties
The President for the ensuing year shall be selected by the Committee and declared by the Chairman at the Annual General Meeting. The President shall hold office for one year but may be eligible for re-election in the following or any subsequent year. The President shall be an ex-officio member of the Committee.
The Chairman shall preside at all general meetings of the Club and at meetings of the Committee. In the absence of the Chairman the chair shall be taken by the Vice-Chairman and in the absence of both of them a suitable person shall be elected from among the members present to take the chair at that meeting. The Chairman shall have a second or casting vote in cases where there is an equality of votes. The Chairman shall have power to adjourn the meeting at his discretion either for a short period or in the interests of order.
6.3 The Honorary Secretary
The Honorary Secretary shall keep in a book minutes of proceedings at all meetings of the Club and Committee and shall produce such book at all meetings of the Club and Committee. He shall enrol members and shall give notices as required by the Rules
6.4. The Honorary Treasurer
6.4.1. The Honorary Treasurer shall receive all monies payable to the Club and issue receipts as required.
6.4.2. The organiser of any function run in the name of the Club shall be accountable to the Honorary Treasurer and hand over the proceeds without undue delay.
6.4.3. The Honorary Treasurer shall bank as early as possible all money received less the normal running expenses payable in cash.
6.4.4. A payment may only be made against an account when signed by the member of the Committee responsible. Such payments shall be ratified at the next meeting of the Committee.
6.4.5. The Honorary Treasurer shall keep a proper record, as approved by the Committee, of the Club funds, and submit an interim report to each Committee Meeting with evidence of the Bank balance and investments.
6.4.6. The Honorary Treasurer shall submit at the Annual General Meeting a Statement of Accounts that has been prepared by the Honorary Accounts Examiner.
6.4.7. The Honorary Treasurer may only be held responsible for money actually paid over to him.
6.5. The Honorary Accounts Examiner.
The Honorary Accounts Examiner shall be appointed at the Annual General Meeting to examine the books and prepare a Statement of Accounts to be presented at the next Annual General Meeting. The Honorary Accounts Examiner shall have the relevant skills, knowledge and experience of financial matters to prepare a Statement of Accounts. The Honorary Accounts Examiner shall not be a member of the committee and not necessarily a member of the club
6.6. The Tournament Director
The Tournament Director is to co-ordinate all bridge playing activities in the Club with the exception of League and Friendly team matches with other Clubs. He is personally responsible for the preparation, management and scoring of all Club competitions and shall co-opt members of the Club to assist him in the day-to-day management of all regular playing activities including charity and social events. He shall have full powers as listed in the official laws of Duplicate Contract Bridge.
6.7. The Team Captain
The Team Captain shall be responsible for the arrangement and conduct of all matches (other than Club Tournaments) and shall co-opt other members to assist in Team selection.
The Annual Subscription shall be determined at the Annual General Meeting of the Club and shall be payable on the first day of September in each year.
8. Table Money
Table money shall be as decided by the Committee in respect of both members and visitors.
9.1 Visitors are welcome at all sessions but are not eligible to play in internal club competitions.
9.2. The names of all visitors must be entered in the Visitors' Book.
10. Alteration of Club Rules
10.1. These Rules may be altered at the Annual General Meeting or at an Extraordinary General Meeting convened for such purpose. Notice, however, of any alteration to any Rule proposed by a member must be given in writing to the Honorary Secretary at least 28 days before such Meeting.
10.2. The Honorary Secretary shall in all cases forward a copy of any proposed alterations to the members seven days prior to the Meeting.
11. Dissolution of the Club
11.1. If, at a General Meeting, a resolution for the dissolution of the Club be passed by a majority of the members present, a special General Meeting shall be convened for the purpose.
11.2. Such special General Meeting shall be held not less than one month thereafter at which not less than one half of the total membership shall be present.
11.3. Provided a Motion for the dissolution of the Club is confirmed by a majority vote of the members present, the Club Trustees shall thereupon, or at such future date as may be specified in such resolution proceed to realise the Real Property of the Club.
11.4. Following the discharge of all liabilities, the proceeds of sale shall be divided between such charitable organisations and in such shares as the Trustees and Committee in their absolute discretion shall think fit and upon such completion the Club shall be dissolved.