What personal data does Livesey Bridge Club collect and what is it used for?

The data we routinely collect includes members’ names, addresses and email addresses. We collect this data directly from our members when they join the club or when they provide us with updated information.

We collect the scores from games you play, which are displayed on our results pages.

We use members’ data for the administration of your membership, the communication of information and the organisation of events. 

Who is your data shared with?

Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with Livesey Bridge Club.

Your personal data is not passed on by us to organisations other than Bridgewebs, whether or not connected with bridge.

Who is responsible for ensuring compliance with the relevant laws and regulations?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring Livesey Bridge Club discharges its obligations under the GDPR is the club’s secretary.

Who has access to your data?

Members of the committee of Livesey Bridge Club have access to members’ data in order for them to carry out their legitimate tasks for the club.

What is the legal basis for collecting this data?

Livesey Bridge Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.

For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.

How you can check what data we have about you?

If you want to see the basic membership data we hold about you, you should contact the club’s secretary.

You can contact us with a Subject Access Request if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.

Does Livesey Bridge Club collect any “special” data?

The GDPR refers to sensitive personal data as “special categories of personal data”.  We do not record any such special data.

How can you ask for data to be removed, limited or corrected?

There are various ways in which you can limit how your data is used.

• If you wish you could become an “anonymous” member. This would involve you having a pseudonym under which you would play. 
• You could maintain your club membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address.
• You do not need to provide us with your date of birth.
• You may choose not to receive information emails from Livesey Bridge Club (we do not send any out on behalf of other organisations).
• Any of these options can be implemented for your club membership by contacting the club’s secretary.

How long we keep your data for, and why?

We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.

Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events are not deleted by Livesey Bridge Club although they will no longer be attributed to a player who does not want their data to be kept.

Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.

Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.

What happens if a member dies?

We normally keep members’ information after they die. If requested by their next-of-kin to delete it, we will do so on the same basis as when requested to remove data by a former member.

Date of issue: 24 April 2018