Spade Heart  Diamond Club
Minutes of 2018 AGM

HORLEY BRIDGE CLUB

Minutes of the 35th Annual General Meeting

Held on Wednesday 16th May 2018 at Horley Baptist Church

PRESENT

Phil Roxburgh (Chairman), John Hill (Secretary), Maggie Conway (Treasurer) Christine Bohorquez, Cecile Bradley, Peter Cartwright, George Coomber, Prasan de Silva, Simon Deans, Mike Eaton, Dave Farquharson, Andrew Kennedy, Rosemary Keen, David Maysey, Susan Nobllett, David Nastaszczuk, Rebecca Ormerod, Mavis Procter, Gail Sperrin, Jim Shaw, Eega Wellard, Judith Wells, Andrew Wilson, Joan Young, Maureen Young.

1.            WELCOME

The Chairman opened the meeting at 7.00pm and welcomed members to the 35th AGM.

2.            APOLOGIES FOR ABSENCE were received from John Wells, John and Brenda Startup, Margaret Brantom, Chris King, Tony Sperrin, Thiru Jesudason, Ron and Janet Munro, Doreen O’Dell, Steve Lock, Elizabeth Morrison, Hetty Fisher, and Andy Yule.

 

3.            MINUTES OF THE AGM OF 17th May 2017

 

  1. The minutes were approved by the meeting.
  2. All matters arising were covered in the main agenda.

 

4.            PRESENTATION OF AWARDS

Awards (mainly wine) were presented. Details of the winners are set out in the attached schedule.

 

5.            CHAIRMAN’S REPORT

 

Phil Roxburgh in his first report as Chair noted that attendances at the Club had declined. He drew members’ attention to a questionnaire which they were invited to fill in to give the Committee a better idea of what members are looking for in their Club. A consequence of the recent low attendance levels is that the Club had a deficit for the second year running.

The Eastbourne weekend had been a success, thanks to the hard work of Maggie Conway, Ann Binder and others. Inviting members of other clubs had worked well. The intention is to organise another such weekend in April 2019.

6.            TREASURER’S REPORT

An Income and Expenditure statement for the period 1st April 2017 to 31st March 2018 was circulated.

We have finished the year 2017/18 with £4031.24 in the bank having made a loss of £547.29 in the year. Falling membership and attendance continues to be a concern. Maggie expressed thanks to Peter Cartwright for reviewing the accounts.  The accounts were approved.

7.            ELECTION OF OFFICERS

The existing officers and Committee members were re-elected.

8.            NEW CONSTITUTION

The proposed new constitution, which had been available to view on the Club website for some weeks, was adopted.

 

 

9.            TROPHY OPTIONS

It was agreed that the first issue to resolve was which competitions to run in future. After some discussion it was agreed to run the five competitions set out in the note from John Hill and Joan Young.

There was considerable debate about trophies/prizes. The decision was that, subject to finding appropriate trophies, these would be presented, without engraving. The practice of giving wine as prizes would be stopped, but with the prospect of restarting it when the Club’s finances had improved.

10.          FURTHER RECRUITMENT

Phil reiterated that is important that we attract new members to the Club, and he thanked Andrew Kennedy for his work teaching and generally encouraging new members. The intention is to continue with a programme of teaching and recruitment. Sue Nobllett suggested that recent and future new members should be asked about their views of the Club to assess how it can become more attractive to potential new members.

11.          DATA PROTECTION

Phil introduced the subject of the General Data Protection Regulations coming into force on 25th May. The Club requires explicit consent from each member if their name is to appear on any published list of members. That consent must cover whether the member’s phone number and/or email address is to be shown. A form was available for members to exercise these options.

The Club does not need explicit consent to send members emails, but any member wishing to opt out of such emails can do so by contacting the Club Secretary.

 

12.          AoB

No further matters were raised and the Chairman closed the meeting at about 7.30.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Competition Winners 2017/18

 

1-Sumner Salver (Wednesday, Masterpoints, Upper Half NGS) and Patterson Plate (Wednesday, Masterpoints, Lower Half NGS):

 

 SUMNER SALVER

2017/18 - Prasannajit de Silva (455 MPs)

 

PATTERSON PLATE

2017/18 – Maggie Conway (224 MPs).

 

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 2-Hamilton-Smith Pairs (Wednesday, Average %, Upper Half NGS) and Hester Tilley Pairs  (Wednesday, Average %, Lower Half NGS

 

 HAMILTON-SMITH PAIRS CUP

2017/18 - Dave Nastaszczuk & Phil Roxburgh (66.56%)

 

HESTER TILEY PAIRS TROPHY

2017/18 - Maureen Young and Rebecca Ormerod (55.18%)

 

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 3-Jean Ball (Monday, Masterpoints, Upper Half NGS) and Joan Young Trophy (Monday, Masterpoints, Lower Half NGS):

 

 JEAN BALL TROPHY

2017/18 - Phil Roxburgh (526 MPs)

 

JOAN YOUNG TROPHY

2017/18 – Maggie Conway (253 MPs).

 

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 4-Pairs Trophies – Mixed, Men’s Ladies

 

 MIXED PAIRS CHAMPIONSHIP

2017/18 - Judith Wells & George Coomber

 

MENS' PAIRS CHAMPIONSHIP

2017/18 - Mike Eaton & David Farquharson

 

LADIES PAIRS CHAMPIONSHIP

2017/18 - Gill Gallagher and Judith Wells

 

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 5-Teams – Sumner Memorial Cup

 

SUMNER MEMORIAL CUP

2017/18 - David Maysey, Cecile Bradley, Andrew Wilson, Peter Cartwright

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 6-Edward Bradley –  (year on year  best Improver in lower half of  club rankings)

 

EDWARD BRADLEY MEMORIAL TROPHY

2017/18 - Andrew Wilson