Fyfield Bridge Club (2015)

Privacy Policy

What personal data does Fyfield Bridge Club collect?

The data we routinely collect includes members’ names, addresses, telephone numbers and email addresses. We collect this data directly from our members when they join the club.

What is this personal data used for?

We use members’ data for the administration of your membership; the communication of information, the organisation of events and partner hosting.

Who is your data shared with?

Your personal data is not passed on by us to any third-party organisations.

Where does this data come from?

Data for most of our members comes from them when they join Fyfield Bridge Club or when they update their information.

How is your data stored?

This information is mainly stored in digital form on computers.

Who is responsible for ensuring compliance with the relevant laws and regulations?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer.

Who has access to your data?

Members of the committee of Fyfield Bridge Club have access to members’ data in order for them to carry out their legitimate tasks for the organisation.

What is the legal basis for collecting this data?

Fyfield Bridge Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.

For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.

How you can check what data we have about you?

If you want to see the basic membership data we hold about you, you should contact the Members Representative

Does Fyfield Bridge Club collect any “special” data?

We do not record any such special data.

How can you ask for data to be removed, limited or corrected?

You may choose not to receive information emails from Fyfield Bridge Club (we do not send any out on behalf of other organisations).

Any of these options can be implemented for your club membership by contacting the Members Representative

How long we keep your data for, and why?

We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request. Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.

What happens if a member dies?

We normally delete members’ information after they die.

Can you download your data to use it elsewhere?

No.

Issue 3, 9th May 2018