DBS Board of Directors’ Meeting Minutes – January 14, 2025The Zoom meeting was called to order at 8:51 a.m. by President Sharon Harbach. Board members present were Virginia Boudreau, Suzanne Breedlove, Norris Drum, Sharon Harbach, Consie Javor, and Joy Pearson. Also present was Tournament Director Ken Javor.

Virginia moved that the minutes from the October 21, 2024 meeting be approved and the motion passed.

Virginia presented the financial report and Sharon moved to accept it. The motion passed.

The board discussed limiting fees for games but decided to leave the fees at the current rate for now.

Ken Javor, Local Sectional Tournament Director, updated the board on the January 16-18, 2025 tournament. He also updated the board on the Unit 16 policy to limit Sectional Tournaments to four per year. Virginia moved that we do not cancel any tournaments until after the Unit 16 Board meeting. The motion was approved.

Virginia agreed to talk to BC about the condition of the bathrooms with the urinal and two sinks being out of order for some time.

The board discussed a letter from a DBS member recommending that we lower our fee from $10 to $5 to be more competitive and to attract more players. The discussion was tabled until the next board meeting when we will have a decision about the future of the Local Sectional Tournaments.

Board Members Suzanne Breedlove, Sharon Harbach and Virginia Boudreau are up for re-election and agreed to run for another term. Joy Pearson was chosen to head the nominating committee. MJ will send out an email asking for other nominations to be submitted by January 31, 2025, with voting to be held from February 10-24, 2025.

The importance of having representation on the District 16 Board was discussed and Norris Drum said he would consider it for the next district election to be held in October.

Our low table count was discussed as well as ways to increase partnership participation. Sharon will prepare a list so we can track Club membership dues for 2025.

Our next Board Meeting will be held after the board member election on March 3, 2025 at 9:00 a.m.

Respectfully submitted,

Consie Javor Secretary

DBS Board of Directors’ Meeting Minutes – October 21, 2024

The meeting was called to order at 9:05 a.m. by President Sharon Harbach. The board members present were Virginia Boudreau, Suzanne Breedlove, MJ DeBusk Norris Drum, Sharon Harbach, Consie Javor, and Joy Pearson.

MJ moved that the minutes from the September 16th meeting be approved. The motion was seconded by Suzanne and the minutes were approved.

Virginia presented the treasurer’s report which shows that the club is operating in the red ($1800) due to $1700 insurance and $866 tax payments. The upcoming tournament should help with this deficit. MJ moved that the treasurer’s report be approved, and it was seconded by Sharon. The motion passed.

We need to run 5 table games to break even financially and the recent attendance has been low. The online games and the Thursday evening games are faltering. We discussed ways to improve all games including texting or calling to encourage participation. Sharon has had some success with the Thursday game using this method. Suzanne suggested a monthly free lunch to increase attendance and the addition of “Play and Learn Games” was also discussed. We discussed lowering our game fees to be more competitive. It was decided that we will keep the $10 game fee. The Guaranteed Partner program was discussed and has been postponed due to low volunteer participation and low game attendance. We will address the issue again in January.

Our club ACBL New Member Application has expired, and Norris agreed to procure an updated form from ACBL.

The lunches for the upcoming tournament were discussed and food for all three days is in order.

Virginia obtained a new phone number for the club and the number has been sent out to all members and is posted on the website.

Virginia has also found the code for website in order to add a member and will send it to Board Members.

There will be no games on November 28, December 24, or December 31. The decision to keep or cancel the December 26 game is under consideration.

It was decided that we will continue to provide a Christmas gift from Harry and David for B.C.

Consie moved to adjourn the meeting, and it was seconded by Joy. The motion passed.

Our next meeting will be held on Monday, January 13, 2025, at 9:00 a.m. at the Studio.

Respectfully submitted,

Consie Javor Secretary

The meeting was called to order by President Sharon Harbach at 9:06 a.m. Board members present were
Virginia Boudreau, Norris Drum, Sharon Harbach, Consie Javor, Joy Pearson and MJ DeBusk.

MJ moved that the minutes from May 21, 2024 be approved. The motion was seconded by Norris and the
minutes were approved as submitted.

Virginia presented the revised treasurer’s report. It was suggested that we keep $200 in petty cash for small
reimbursements and tournament change. Expenditures under $200 will be paid by the director from petty cash
when appropriate receipts are presented. Joy made a motion to accept the report and approve petty cash
reimbursements. The motion was seconded by Consie and approved.

Discussion was held concerning enforcement of the ACBL Zero Tolerance Policy. Directors need to be aware of
what is going on and ensure that the policy is enforced.

Discussion was held on whether to keep the ACBL sanction for our Sunday game. Norris moved that we do not
renew this sanction, and it was seconded by Virginia. The motion was approved. After discussing alternatives,
the board agreed to continue with our Thursday evening 499 game.

Virginia agreed to update new members in Constant Contact and Norris will update the DBS Directory when
provided with the appropriate information.

Joy suggested that we initiate a “guaranteed partner” program for our games. Members would volunteer to be at
the games in the event that we have players who come without a partner. The volunteer would play free if
needed that day or receive one free play for a future date if not needed. Joy will provide the information to MJ
for the newsletter to determine how many members are interested in participating in this program and we will
discuss the responses at our next meeting.

Norris notified the board that our dealer will need maintenance within a year. The estimated cost is $1000.
Sharon suggested that we contact maintenance providers to determine if we can order the parts and FaceTime
with the maintenance personnel to perform the maintenance ourselves and save on the cost. Norris will keep us
posted as to when we need to take action on this issue.

Upcoming tournaments were discussed and determined to be on track. Brochures were distributed at the Dallas
Labor Day tournament and are being mailed to clubs this month. Virginia reviewed supplies and will order more
tournament entry forms. The following DBS tournaments have been sanctioned by ACBL:
October 31-November 2, 20224
January 16-18, 2025
March 6-8, 2025
October 2-4, 2025

A Thanksgiving Game and Luncheon was scheduled for Saturday, November 23 and Christmas Party on Saturday,
December 14.

Our next Board Meeting will be October 21, 2024 at 9:00 a.m. at the Studio. Sharon moved to adjourn the
meeting and the motion was seconded by Virginia .

Respectfully submitted,
Consie Javor
Secretary

DBS Board of Directors’ Meeting Minutes - May 21, 2024

The meeting convened via Zoom at 9:00 a.m. Board members present were Virginia Boudreau, Suzanne Breedlove, Norris Drum, Sharon Harbach, Consie Javor and Joy Pearson and MJ DeBusk. Ken Javor was present to discuss the upcoming tournament.

Virginia called the meeting to order and moved that the minutes from the March 18 meeting be approved. The motion was seconded by Sharon and the minutes were approved. Virginia presented the treasurer’s report which shows that the club is doing well and operating in the black. MJ made a motion to accept the report and it was seconded by Norris and approved.

Ken Javor reported that the tournament is on track. Food for the tournament was discussed. The Javors will bring ham and chicken on Thursday, Virginia will bring a chicken casserole on Friday, and volunteers and the studio will supply sides. Saturday’s meal will be ordered to be delivered. Virginia will take tournament photos and present awards and Sharon will send the photos to District 16 to be published. Virginia will devise a sheet for the winners in each strat to complete. Virginia and Consie will be in charge of registration and money collection.

Discussion was held to determine what can be done to improve game participation. Sharon suggested sending personal invitations and that we continue to do our best to fulfill partnerships. It was suggested that we need to have just one person in charge of recruitment so people do not receive multiple calls. MJ volunteered for this task. Consie suggested word of mouth to promote the studio and Ken suggested a brochure might be designed.

Discussion was held about enforcing the ACBL Zero Tolerance Policy. Directors need to be aware of what is going on and enforce the policy.

Norris mentioned that we have old cards that we no longer use and it was decided to give them to persons who have a need for them.

Consie made a motion to adjourn the meeting and it was seconded by Suzanne. A date was not set for our next meeting.

Respectfully submitted, Consie Javor
Secretary

DBS Board of Directors’ Meeting Minutes  - March 18, 2024

The meeting convened at the Denton Bridge Studio at 9:30 a.m.  Board members present were Virginia Boudreau, Suzanne Breedlove, Norris Drum, Sharon Harbach, Consie Javor and Joy Pearson.  M J DeBusk was not present. 

Sharon moved that the minutes from the February 5 meeting be approved and Suzanne seconded the motion.  The minutes were approved as read.  Virginia presented the treasurer’s report which shows that the club is doing well and operating in the black.  Joy made a motion to accept the report, it was seconded by Norris and it passed.

Norris suggested that we use some of the treasury funds to promote our games.  It was proposed that we hold a special Cinco de Mayo themed open game on Sunday, May 5.  Members will play free and a catered Mexican food lunch will be provided by the club.  A motion was made by Virginia and seconded by Consie. The motion passed.

The following board officers were selected and approved:

• President – Sharon Harbach
• Treasurer – Virginia Boudreau
• Secretary – Consie Javor

The recent tournament was discussed and it was suggested that the following improvements be made:

• More volunteers to help with cleanup
• More side dishes and a larger quantity should be provided.  Members who sign up to bring a dish will be asked to make a larger portion and may be reimbursed for their expenses.
• The person in charge of the photographs should take photos of first place in A, B, and C groups and should assign a person to present the winners with the glasses
• A person should be responsible to see that the DBS phone is charged and that it is monitored during the tournament.
• A checklist should be prepared to ensure that the above jobs are assigned

The possibility of holding multiple games, sections, and limited games at the next tournament was discussed.  It was decided that the tournament chairman is the person who should make that decision and that for the next tournament the games will continue to be open.

Membership fees were discussed and a move was made by Norris to charge a $10 yearly fee.  On the day the membership fee is paid, the member will play for free.  Virginia seconded the motion and agreed to update the roster of paid members beginning this Saturday, March 23. The motion passed.  This satisfies the legality of a member owned club.  Sharon and Brian Eaton are working to set up a non-profit status for the club’s tax purposes.

Virginia is working on renter’s insurance and will keep us updated.

The following tentative agenda was set up for the General Membership Meeting on Saturday, March 23:

• Introduction of the Board Members
• General Financial Report
• Tournament Recap
• Present the Membership Fee and discuss its purpose
• Announce Cinco de Mayo Game
• Questions and Suggestions

Suzanne brought up the status of our large service coffee machine.  Sharon will check to see if replacement parts are cost efficient and report back to the board.

The next board meeting was set for May 13 at the Denton Bridge Studio at 9 a.m.  Ken Javor will be invited to discuss the upcoming tournament needs.

Joy made a motion to adjourn the meeting and it was seconded by Sharon.

Respectfully submitted,

Consie Javor

Secretary

DBS Board of Directors’ Meeting Minutes – February 5, 2024

The meeting was opened at 9:30 with Sharon Harbach, Norris Drum, Suzanne Breedlove in attendance.  Ken and Consie Javor were present as guests.  Absent were Queenie Love and Anne Kyle.

Norris made the motion to accept the January 8 minutes, which had been emailed out previously.  Sharon seconded it and the motion passed. 

Sharon made the motion to accept the treasurer’s report, which had been emailed out previously.  Suzanne seconded it and the motion was approved. 

Ken gave an update on the upcoming tournament. 

• Directors for each day have been set.
  • Consie and Tawana for Thursday
  • Sharon and Ken for Friday
  • Norris for Saturday.  Ken will confirm with him. 
• Brochures have been mailed out with a personalized letter.
• Sign up sheet for workers, refreshments, etc. will be at the studio

Sharon reported that there were 5 candidates for the 4 Board member positions and they would like to get at least one more.  MJ Cross is working with Sharon as nominating committee.  Voting will be from Feb. 11 to Feb. 24. 

Norris reported on the cards at the studio.  He will replace them before the tournament so that the boards all have the bigger faced cards in them and worn cards will be replaced. 

Norris reported that we as directors need to be cautious when we print out the hand records for the games.   

Virginia is still looking into renters’ insurance.  Will report back next meeting.

The books in the corner will be mentioned so that folks can check them out. 

Beth DiTommaso has been working on the income tax.  With her situation with her mother, Sharon will talk to Brian to see if he will take over that job.

Virginia passed out a sheet regarding a possible charity grant.  The deadline to file the application for this is in August.  This was tabled for future discussion.  Suzanne mentioned supporting Senior Paws as a possible request for this grant. 

The next meeting was scheduled for March 18 at 9:00 am as a Zoom meeting. 

Norris made the motion to adjourn and it was seconded by Sharon.  The meeting adjourned at 10:00. 

Respectfully submitted,

Virginia Boudreau

Acting Secretary

Denton Bridge Studio

 Board of Directors’ meeting  Jan 8, 2024 

Present:  Pres Sharon Harbach, Virginia Boudreau, Queenie Love, Suzanne Breedlove, Anne Kyle, Norris Drum

The meeting was called to order at 9:30 am.

Minutes of the Dec, 4, 2023  meeting were emailed previously and after the date change on the Tournament to June 6-8, approved. Motion made by Virginia to approve and seconded by Norris, motion carried.

Treasurer report that was sent out by email and copies given at meeting was discussed and Anne made motion to approve, Norris seconded, motion carried.

Subject of who to get to do IRS stuff was discussed and Virginia offered to find someone.

Whether to renew Microsoft subscription was discussed and tabled for another meeting.

Carol Welch resignation as board member and secretary was accepted and Anne will temporarily cover this position.

Website calendar information was discussed and Virginia will check into updating the calendar to the site.

To reduce excess clutter in Studio a discussion followed on getting rid of old boards, cards, books.  Virginia will check around to see best way to eliminate.  Agreed to offer them to members first. 

M.J. DeBusk has volunteered to take over partnership duties.

Nomination committee of Sharon and M.J. Cross will be making phone calls to find those who might be interested in serving on the board.

As the refrigerator is no longer functioning, the board decided to purchase a new one.  Larry Kyle was assigned to buy and install a new one.

The club insurance is up for renewal and was discussed. Norris made motion to renew it.  It was seconded by Suzanne and motion passed. 

The board agreed to meet again February 5  @ 9:30 a.m. to discuss plans for February tournament.

Norris made a motion to adjourn the meeting and Suzanne seconded, motion carried.

Meeting adjourned at 10:30.

Respectfully submitted,

Anne Kyle

Interim Secretary

Denton Bridge Studio
Minutes
04 December 2023

Meeting called to order by Sharon Harbach at 9:30 A.M. at Denton Bridge Studio.

Members present: Sharon Harbach, Virginia Boudreau, Suzanne Breedlove, Anne Kyle, Norris Drum, Queenie Love, and Carol Welch.

*Minutes of October’s DBS Board were approved.

*Financial updates for September and October were approved; November’s budget not finalized yet. Development of a forward going budget will help to determine discretionary income for DBS parties, meals, gifts, etc.

*Norris will update suggestions for finances at our next meeting.

*The DBS Thanksgiving Dinner, held on November 16, was a great success. Thanks to Tony Boudreau for arranging for and delivery of the Babe’s chicken dinners. Yum.

*Gift for the Patels, a Harry and David basket, was unanimously approved.
The idea of gifts for outstanding service to the Club was approved.

*Thanks to Donna Gibbs for heading up the Christmas Party on December 16. Food and possible door prizes were discussed.

*Announcement of the increase of ACBL dues will be made at beginning ofall December club games so that current members may renew their memberships immediately at the current, lower price

- also a reminder to those who may have inadvertently let their membership lapse, to renew.

*Thanks to Lynda Bradley for arranging Partnerships. If help is needed in 2024, more discussion will follow.

*2024 Elections: the following Board members’ terms expire in 2024: Anne Kyle, Carol Welch, Norris Drum, and Queenie Love. Nominating committee to be identified by the next board meeting in January, 2024.

2024 Tournament Dates: February 29 - March 2, June 13-15, and Oct. 31-Nov. 2.

It was decided to prepare a 2024 calendar of games, tournaments, room cleanings, and meetings to the Patels for their information.

Our next meeting will be held on Monday, January 8, at 9:30, at DBS.

The meeting was adjourned at 10:25 A.M.

Denton Bridge Studio 

Minutes  

28 August 2023 

Meeting called to order by Sharon Harbach at 9:26 AM. 

Members present: Sharon Harbach, Virginia Boudreau, Suzanne  Breedlove, Norris Drum, Carol Welch.  

Tournament Updates: Ken Javor joined the meeting to give his report as  Tournament Chair.  

1. July 9 - ACBL approved both tournaments 

2. 12 packets of tournament information and a personal letter were given to all bridge clubs/directors in the AREA. Outstanding PR 3. Sign-up sheets were also given to all bridge clubs to encourage their members to participate 

      * People needed for tournament sign-in, bring snacks, collect money, greet players, serve food, etc. 4. Directors are being arranged for the tournament and the accompanying side games on Thursday and Saturday for Open players 

5. Because results of Open games must come in AFTER the tournament results, Norris (thanks) will take care of this tricky problem 

6. Lunch Thursday: Ham; Lunch Friday: Fajitas; Lunch Saturday:  King Ranch Casserole. YUM! 

Ken left meeting at 9:48. A big THANK YOU to KEN.  

The minutes of the last meeting were approved 

The financial report was approved, with Norris volunteering to discuss our  reserve with individual board members. Our thanks again to Tony  Boudreau for lending a hand while Anne is on vacation. 

Financial issues 

1. Plumbing bill was never presented so it is now not an issue

2. Dealing machine repair in the future 

3. Overhead clock/screen needs repair

Virginia is having lessons on bid boxes and other things new players need  to know on Thursday evenings at 6:30 PM. The players will be given a  chance to play for fun and practice at no charge through the end of this  year. 

The Tuesday Group can also absorb the new players who need to know how cool it is to earn master points. 

Also under discussion is a possible evening Open game. New playing cards will be available immediately 

Studio needs to be cleaned after each game. Virginia will devise a list for  directors. 

1. Check bathrooms, turn lights out, leave open 

2. Wipe crumbs off counters 

3. If obvious mess on tables or floor, wipe off or do a quick vacuum

4. Make sure no one is still in the studios or the bathrooms

5. MAKE SURE BOTH DOORS TO STUDIO ARE LOCKED. 

Virginia needs coverage for club manager in October while she is gone. Lynda Bradley has offered to take on the partnership desk. 

Ken and Consie have volunteered to train any directors for the online  games in November 

Next Board meeting: Monday, September 25 location TBA  Meeting adjourned at 10:23 AM. 

May 8 2023 BOD Minutes.pdf

June 14 2023 BOD Minutes.pdf

BOD Minutes July 17 2023.pdf

The DBS Board of Directors met on January 12, 2023 via Zoom.
Donna Gibbs, Ken Javor, Denny Reid, Jo Bryan, Charles Brown, Sharon Harbach, Ross Ramsey, and Beth DiTommaso were present.

The minutes from the December 2022 meeting were reviewed. Denny moved to accept and Ken made the second. Motion carried.

The Financial Report for 2022 was presented by Denny. It showed a loss of $1928. Ken made the point that it would not be difficult to make up the shortfall in the future with additional tournaments and special games if everything else were to stay the same. However, rent is subject to change. Ken moved to accept and Donna made the second. Motion carried.

Monthly Rent: Ken and Denny have been looking for alternatives to our existing space The owners of our current location are asking for a rent increase up to $2500 effective March 1. Our table count will not support an increase in the rent in excess of approximately $1500. Ken and Denny have looked at numerous alternatives including local churches, schools, senior centers, hotels, and government buildings. The best alternative at this point is part of the bottom floor of a building at 412 S. Carroll. The space is sufficient if we eliminate our custom table tops and nice chairs. The owner has proposed a three year lease at $1455 per month with first two months at no charge. However, we would be responsible for utilities and all maintenance including HVAC which is unacceptable. We will continue negotiations to see if we can find a mutually acceptable agreement. We're continuing to look for other alternatives. Ken and Denny intend to meet ASAP with the current landlord to see if they are flexible at all regarding our current space or another room in the building which has minimal usage.

NLM tournament: April 23-25 (Wednesday, Thursday, Friday) are the scheduled dates for our next NLM tournament subject to resolution of our space situation. All three days will be pair games.

Virtual Games: We would like to continue to run the D16 0-50 game on Monday afternoon but provide the director ourselves. We are also trying to restart a virtual, on line BBO game on Tuesday evening at 6:30. The board agreed to leave this to Ken's discretion.

The next board meeting was set for February 8th. Ken will request a special meeting before then if any action is necessary regarding the space issue.

Beth made motion to adjourn and Donna made the second. The meeting was adjourned.

On February 8. 2023, the Denton Bridge Studio meet via Zoom.

All Board members were present: Donna Gibbs, Denny Reid, Jo Bryan, Beth Ditammaso, Charles Brown, Sharon Harbach, Ross Ramsey & Ken Javor.

The January minutes were read. Denny made motion to accept and Beth second and the minutes were approved.

The treasurer's report was given, Jo made motion to accept and Charles second and the report was approved. Our treasurer, Denny Reid, resigned his position but will remain on the board for his remaining tenure. Jo made a motion to appoint Beth as Treasurer effective on this date and Donna seconded the motion. The motion carried.

Beth made a motion to combine the on line bank account and the face to face account. Charles made the second and the motion carried.

Ken reported the April NLM Tournament is all set.

Ken presented a lease agreement ready to be signed with the Church on Bell Street in Denton.

Donna presented an offer of $1,700.00 per month to stay in our current location. No signed lease with a 90 day vacate notice by the Lessor or Leasee. The vote carried with Sharon abstaining.

Sharon made a motion to offer BC $1,750.00 and have a signed lease. Ken made the second. This vote also carried.

BC is requiring DBS to clean both bathrooms and provide all toilet paper. Charles Brown offered to take charge of that duty during the month of March.

Donna will speak with BC and we will have another called business meeting.

Jo made the motion to adjourn and Donna made the second.

Respectfully submitted By,

Jo Bryan, Secretary.

The Denton Bridge Studio Board of Directors met on October 19th, 2022, at 9:30 am via Zoom.

The Denton Bridge Club Board of Directors met on September 14th, 2022 via Zoom

Chairman of the board, Donna Gibbs called the meeting to order with all board members being present: Denny Reid, Jo Bryan, Charles Brown, Sharon Hardback, Ross Ramsey, Beth DiTommaso and Ken Javor.  Jo Bryan, Secretary, presented the minutes for the August meeting.  Charles Brown made a motion to accept the minutes as read and Denny made the 2nd.  The minutes were approved.

Denny Reid gave the financial report.  Jo Bryan moved to accept the report and Ross Ramsey made the 2nd.  The report was approved.

Ken Javor gave a report on the NLM Tournament which DBS is hosting in October.  Mary Lou Collins is the tournament director in charge, and Virginia Boudreau is partnership chairman.  Donna Gibbs is food chairman.  Donna asked for volunteers for clean up each day.  Beth and Denny pledged their help.  Lunch will be provided on Sunday for the players in the Swiss games.  Donna reported she would use Subway which she would pick up and bring to DBS in time for lunch break.  Discussions are in place to plan another tournament during the first quarter of 2023, reported by Ken.

Ken Javor also reported on plans for a Thanksgiving game with food to be held at DBS on Thursday, November 17th.

Denny Reid gave a report on a conversation instigated by B. C., the manager of our leased property.  We are currently paying on a monthly basis $1,125.00 and B. C. stated the property owners are asking for an increase to $1,650.00 for the months of November, December, & January.  In February 2023, the rent will increase to the amount of $2,250.00

Increased Table Count was once again discussed and plans reviewed.  It is noted that games with food produce a higher attendance.

Denny made the motion to adjourn and the motion was 2nd by Ken.  The meeting was adjourned with October 19th set for October board meeting.

Respectfully submitted by:

Denton Bridge Studio Secretary,

Jo Bryan

AUGUST 2015 MINUTES