DELAND BRIDGE CLUB, INC.
Incorporated in 1962 Revised 2003
CONSTITUTION
ARTICLE I
Organization
SECTION 1: ORGANIZATION
This club is a non-profit organization under the Corporation Laws of the State of Florida, and is affiliated with the American Contract Bridge League as a class 4 open Club as defined in the ACBL Handbook of Rules and Regulations. It will make no rules or regulations in conflict with the ACBL.
SECTION 2: NAME
The Club will be known as the DELAND BRIDGE CLUB, INC.
ARTICLE II
Membership
SECTION 1: REGULAR MEMBERS
Any person who applies for membership in the Club becomes a regular member upon payment of yearly dues.
SECTION 2: HONORARY MEMBERS
Any person may be admitted to honorary membership with all the rights and privileges of regular members, but is exempt from the payment of dues upon a two-thirds (2/3) vote by the Board of Directors.
SECTION 3: EXPULSION OR SUSPENSION
Any member may be suspended or expelled by the Board of Directors by majority vote after notification and hearing for conduct unbecoming a member.
ARTICLE III
Officers
SECTION 1: OFFICES
There shall be four (4 )officers --- the PRESIDENT, VICE PRESIDENT, SECRETARY and TREASURER. The officers shall be elected by and from the Board of Directors at an organizational meeting within one (1) week of the Annual Meeting of the Membership.
SECTION 2: BOARD OF DIRECTORS
There shall be a Board of nine (9) members who shall elect the Officers of the Club. The Board Members will be elected for a term of three (3) years. During the first year, three (3) members shall be elected for a period of one year, three (3) members shall be elected for a period of two years, and three (3) members shall be elected for a period of three years. After the first year, three (3) members shall be elected each year for a three year term. No Board Member shall serve more than two (2) terms consecutively. No individual, employee, and/or person contracted for labor by the Deland Bridge Club shall be a Member of the Board of Directors by the Deland Bridge Club.
ARTICLE IV
Committees
SECTION 1: COMMITTEES
The President shall be empowered to appoint such standing and special committees, for example, Nominating and Auditing, as may be deemed necessary for the conduct of club affairs, subject to the approval of the Board. Each member of a committee shall serve at the pleasure of the President.
SECTION 2: FUNCTIONS
It shall be the function of committees to investigate and make recommendations about matters coming within the scope of their authority. No special or standing committees shall represent the Club o advocacy of, or in opposition to, any project, without specified authority and confirmation of the Board, or such confirmation as may be clearly
SECTION 3: MEETINGS
Meetings of any committee may be called at any time by the Chairman of the committee or the the President of the Club.
ARTICLE V
Elections
SECTION 1: NOMINATIONS
Not later than November 1st, the President shall appoint a Nominating Committee of three (3) persons, who shall meet and screen candidates for the Board of Directors and present a recommended slate of Nominees to the Membership.
SECTION 2: ELECTIONS
No later than fifteen (15) days after the First of November, the Nominating Committee shall post and present to the membership the slate of nominees.
SECTION 3: NOMINATIONS FROM THE FLOOR
Nominations from the floor shall be accepted at each of the regularly scheduled games commencing with the first playing date after the 15th of November, and ending one week later. Such nominations shall be posted as occurring.
SECTION 4: TIME FOR ELECTION (Revised 11/02)
The election shall be held at the Annual Meeting on the second Tuesday of December.
SECTION 5: ELECTION PROCEDURE
All Members in good standing are eligible to vote either by secret ballot at the Annual Meeting or by secret absentee ballot deposited during the fifteen days prior to the election with the secretary. Proxy votes are not allowed.
ARTICLE VI
Meetings
SECTION 1: ANNUAL MEETING (Revised 11/02)
The Annual Meeting of the Club shall be held on the second Tuesday in December.
SECTION 2: QUORUM
Twenty (20) members shall constitute a quorum at any regular or special meeting of the membership, except for the Annual Meeting, at which time forty (40) members constitutes a quorum.
ARTICLE VII
Finances
SECTION 1: FISCAL YEAR
For all purposes, the fiscal year shall be the calender year.
SECTION 2: DEPOSITORY FOR FUNDS
The Board shall designate the official depository for the Club's funds.
SECTION 3: METHOD OF MAKING PAYMENT
All disbursements shall be by checks signed by one person, the President, the Vice President, or the Treasurer. Other necessary disbursements may be made by the Game Director of the Day, out of game fees, if properly documented.
SECTION 4: AUDIT
Subject to the approval of the Board, the President shall appoint an auditor who shall inspect the books and report back to the Board not later than the meeting in February of the current year.
ARTICLE VIII
Club Manager
SECTION 11 MANAGER
Subject to the approval of the Board,the President shall appoint a Club Manager for a one year period. The Manager may participate in meetings of the Board, but shall have no vote. He shall perform the duties outlined for Club Managers in the ACBL Handbook of Rules and Regulations: and such additional duties as may be assigned by the Board.
ARTICLE IX
Building Manager
SECTION 1: BUILDING MANAGER
Subject to approval of the Board the President shall appoint a Building Manager for a one year period. The Building Manager shall be responsible for overseeing proper maintenance and repair of the building; and for making recommendations for same to the Board.
ARTICLE X
Amendments
SECTION 1: ORIGIN
Constitutional amendments may originate with the Board of Directors and be recommended to the membership after approval by a majority vote of the Directors; or they may originate with the membership. and presented in the form of a petition signed by twenty (20) percent of the membership.
SECTION 2: PRESENTATION TO THE MEMBERSHIP
Amendments shall be presented at one special meeting and voted upon at the next. Special meetings shall be announced and notice posted for thirty (30) days prior to or at the Annual Meeting.
SECTION 3: PASSAGE
Sixty (60) percent of the votes cast must be in favor of the amendment.
SECTION 4: BALLOT
Voting shall be by secret or absentee ballot, signed, and deposited with the Secretary during the time between meetings.
BY-LAWS
ARTICLE I
Duties of Officers
SECTION 1: PRESIDENT
The president shall preside at all meetings of the Board and of the membership; and, shall perform all duties usually incident to the office. He shall have no vote on the Board except to break a tie. He shall appoint committees and fill vacancies on those committees subject to the approval of the Board.
SECTION 2: VICE PRESIDENT
The Vice President shall fulfill the duties of the President in his absence; and, shall carry out assignments given him by the President.
SECTION 3: SECRETARY
The Secretary shall be the Chief Administrative Officer of the Board; and, shall conduct correspondence, preserve all books, documents, and records of the Club, of its Board and all committees. The Secretary shall perform all duties incident to the office subject to direction of the Board. At the expiration of the Secretary's term of office, the Secretary shall deliver all records of the Club in the Secretary's possession to the Board.
SECTION 4: TREASURER
The Treasurer shall be responsible for the receipts and disbursements of the Club's funds. All monies of the Club shall be deposited in its name. The Treasurer shall make monthly reports to the Board concerning Club's finances.
ARTICLE II
Board of Directors
SECTION 1: DUTIES
The Board of Directors shall direct all ongoing activities of the Club in its day-to-day business. Each Board Member shall have one (1) vote on all matters; exception, the President may vote only to break a tie. The Board shall determine dues to be paid by the membership, shall fill vacancies on the Board or among the Officers by majority vote, and shall meet at least once a month.
SECTION 2: MEETINGS
The Board shall meet at least once a month. A special meeting of the Board or of the Membership may be called by the Board by a consensus of three (3) or more Board members providing all members are notiïfied of such meetings
SECTION 4: VACANCIES
The Board shall have the power to fill all vacancies on the Board or among the Officers by a majority vote of the remaining members of the Board.
SECTION 5: REMOVAL OF A DIRECTOR
Any Director who fails to attend three (3) consecutive, regularly scheduled meetings of the Board shall be automatically dropped from the Board and the vacancy shall be filled as provided above at the discretion of the Board.
SECTION 6: REMOVAL OF DIRECTOR BY MEMBERSHIP
A member of the Board may be removed by a two-thirds (2/3) vote at a meeting of the general membership. No vote to remove a member may be counted unless there has first been presented to the Board a petition
requesting such removal and signed by at least twenty (20) percent of the members in good standing.
ARTICLE III
Amendments
SECTION 1: AMENDMENTS TO THE BY-LAWS
Amendments to the By-Laws shall be presented at one meeting of the Board, posted on the bulletin board, and voted upon at the next meeting, and adopted by a majority vote of those present.
SECTION 2: TRANSITIONAL MEETING OF THE BOARD (Adopted Nov., 2000)
There shall be a transitional meeting of the current Board and the new Board members at sometime between the election of officers and the Januarymeeting, the time to be determined by the President. Any and all records of past officers and committee chairmen shall be turned over at this meeting. In addition the duties of officers and chairmen shall be discussed.
SECTION 3 ANNUAL MEETING (Adopted Oct, 2002
The Annual Meeting of the Club shall be held on the second Tuesday in December.
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