Deland Bridge Club
Board of Directors Meeting
December 8, 2020
President Paul Moniz called the meeting to order at 10:03 am. In attendance were Nancy Sharff, Lynn Martin, Lynn Sorensen, Nancy Zook, Joan Ravede, Joan Lee, Rosemary Plane, Lynn Berg and Amy Whitmarsh. Kathy Cappy was absent.
Paul welcomed Rosemary Plane to the Board. The minutes of the September 21stmeeting were previously approved via email and access afforded to them via our website. The Treasurer’s reports for September, October and November were reviewed and accepted after a motion by Paul and second by Lynn S. Note that we were slightly behind in November but still coming close to breakeven point.
Manager’s Report:
Lynn Berg reported that the number of players in the Virtual Club games continue to hold steady but we need to find a way to get other members playing. She is continuing the lessons to encourage members to play. She had received $800 in donations to the Club for general use by members who are not playing online. She has renewed and paid the Club’s ACBL Sanction fees for the upcoming year. She is not sure of the status of Directors for the Club as of this point. In 2022 we are scheduled for 3 tournaments. She will try to get a tournament scheduled in December 2021 which would replace the April one which will probably not be held due to the Virus. Also, Lynn is directing most evenings for the 0-99 virtual games held under the auspices of District 9. And Lynn is teaching a bridge class once a week for a Japanese group. She asked for and received the Board’s approval to ask members to support the Neighborhood Center as we have done in the past.
Department Reports:
Membership. Currently have 175 members.
Supplies. Nothing to report.
Facilities. Nothing to report.
Sunshine. Several cards were sent since the previous meeting. (Note, please let Joan Ravede know when members need to be remembered with a bit of sunshine.)
Old Business:
None
New Business:
Lynn Berg’s contract was renewed for 2021 after a motion by Paul Moniz, seconded by Lynn M. was unanimously approved.
The subject of reopening the Club was tabled until the next Board meeting which will be held on March 15, 2021 at 10:00 am at the clubhouse.
After discussion, the Board passed a motion 4 to 3 on a motion by Lynn S., seconded by N. Sharff to ask members to pay Membership Fees for 2021 starting in January. (All donations are greatly appreciated and acknowledged as they continue to help the Club through these tumultuous times.)
Lynn Berg was excused from the meeting and the Board voted to provide her with a small gift to thank her for her extra efforts which have helped us keep the Club going forward in 2020.
Nancy Z. brought up two items to help purify the Club. The first, electronic misters to clean solid surfaces will be researched by Joan L. The second, HEPA filters for the air conditioner or other methods to clean the air recirculating in the Clubhouse will be researched by Lynn S.
The meeting was adjourned at 11:15 am by unanimous vote after a motion by Joan R. with a second by Paul.
Annual Meeting – December 8, 2020
The meeting was called to order by President Paul Moniz. In this unique year, only the members of the Board of Directors and Lynn Berg, Club Manager, were in attendance. The Board Members included: Lynn Sorenson, Lynn Martin, Joan Lee, Joan Ravede, Nancy Sharff, Rosemary Plane and Nancy Zook.
The Minutes of the December 10, 2019 Annual meeting were approved after a motion by Joan Lee was seconded by Joan Ravede.
The Treasurer’s Report had been accepted at the earlier Board of Directors meeting and the review was noted as accepted at this meeting. The Club Manager’s report was presented at the same meeting and thus was waived for this meeting.
The meeting was adjourned after a motion by Paul Moniz was seconded by Nancy Zook.
September 21, 2020
President Paul Moniz called the meeting to order at 10:02 am. In attendance were Nancy Sharff, Lynn Martin, Lynn Sorensen, Nancy Zook, Linda Kehoe, Joan Ravede, Joan Lee, Kathy Cappy, Lynn Berg and Amy Whitmarsh.
The minutes of the July 20th meeting were approved after the motion by Joan R. was seconded by Lynn M. Future minutes will be approved via email and posted on the Club’s Website. The Treasurer’s report was reviewed and accepted after a motion by Lynn S. which was seconded by Lynn M. This report will also be posted on the Website in the future.
Manager’s Report:
Lynn Berg reported on a canvas of other Clubs in the state as to their plans for reopening. She reported that the number of players in the Virtual Club games continue to grow slightly. But we need to find a way to get other members playing. She is continuing the lessons to encourage members to play.
Department Reports:
Membership. No new members since the July Meeting.
Supplies. Nothing to report.
Facilities. New carpeting has been installed and outside trimming completed. Lynn B. brought up the condition of the outdoor carpeting on the entryway into the Club. She will check how to change and get an estimate of costs.
Sunshine. Two cards were sent since the previous meeting. (Note, please let Joan Ravede know when members need to be remembered by us with a bit of sunshine.)
Old Business:
The Club continues to basically break even with the Virtual games and continue to receive donations from members which are helping the Club meet its expenses.
New Business:
After discussion, the Board agreed to set aside selection of a date for reopening the Club and will address the issue at the Board Meeting on December 8th at 10:00 am.
That will also be the date for the Annual Meeting as required to retain our Charter. This was per a motion by Joan L. seconded by Kathy which passed unanimously.
The Board also unanimously passed a motion by Paul and seconded by Lynn S. which reads as follows: “Club members will not be asked to pay Membership Fees for 2021 until such time as the Club can reopen. Individual members will continue to remain in good financial standing until that time.” (All donations are greatly appreciated and acknowledged as they continue to help the Club through these tumultuous times.).
The Nominating Committee is comprised of Nancy S. and Lynn S. The Board gave much attention to the issue of the increasingly difficult responsibilities that the Board faces due to the COVID 19 situation. And after a motion by Nancy Z. seconded by Lynn M., the Board unanimously voted to retain the current group of officers until such time as an acceptable transition can take place. Linda Kehoe said that she probably will not be able to finish her term.
The meeting was adjourned at 11:15 am by unanimous vote after a motion by Joan R. with a second by Paul.
Respectfully submitted,
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