DeLand Bridge Club
Board Meeting Minutes
12/13/2021
The meeting was called to order by Lyn Marshall at 10 a.m. The Club Manager, Lynn Berg, Rosemary Plane, Lynn Sorensen, Joan Ravede and Lynn Martin were present.
Treasurer: Lynn Berg reported that the month to month income is up $1500. Expenses are also up $45. Budgets are posted every month. If any member has any questions, please ask.
Membership: It is time to renew annual dues. A member and/or Lynn Berg will be collecting dues at every game.
Supplies: Lynn Berg shopped for Lynn Sorensen at Costco. Supplies are up to date for this month.
Facilities: Contingency budgeting for repairs is needed for future repairs: air conditioning, roof, parking lot and painting were some of the suggestions.
Old Business: Club House History of Repairs will become the job of an incoming member who will be in charge of Facilities.
At 12 p.m. the meeting was suspended until December 15th at 11:00 am. December 14th is the date for the Annual Meeting when the new Board Members will be inducted.
Annual Board Meeting
12/14/2021
Lyn Marshall called the meeting to order at 12:30 p.m. Lyn gave a brief overview of the year-to-date progress of our club. She thanked the outgoing members for their work and support. Thank you again Russ Lilliston, Joan Ravede and Kathy Kappy for all that you have contributed! Additionally Lynn announced the new Board Members: Monique Colwell, Wayne Mathews, and Cathy Moran. The meeting was adjourned (motion made by Lynn Sorensen and seconded by Wayne Mathews).
Continuation of Suspended Meeting
12/15/2021
Lyn Marshall called the meeting to order at 12 p.m. Lynn Berg, Rosemary Plane, Lynn Martin, Monique Colwell, Cathy Moran and Wayne Mathews were present. Lynn Sorensen was absent.
New Business: A motion (by Lynn Martin, seconded by Rosemary Plane, unanimously approved) was made to rehire Lynn Berg as Club Manager. A motion (by Lynn Martin, seconded Rosemary Plane and unanimously approved) to reelect Lyn Marshal as President of the Board. Lyn Marshall nominated Monique Colwell as treasurer (seconded by Wayne Matthews and unanimously approved). Rosemary Plane was appointed to the Sunshine Committee, Cathy Moran to Supplies, Lynn Sorensen to Social Committee, and Wayne Mathews to Facilities.
There was a discussion that incentives, such as a “free play” to entice members to bring new people into the club should be allowed. A motion was made by Cathy Moran, seconded by Wayne Mathews and unanimously approved to allow Lynn Berg to offer incentives.
A motion (by Lynn Martin, seconded by Monique and unanimously approved) was made to adjourn the meeting.
The next Board Meeting will be January 10, 2022 at 10 a.m. Everyone is invited.
DeLand Bridge Club
Board Meeting Minutes
10/18/2021
Meeting called to order by Lyn Marshall at 10:00. The Club Manager and members were present with the exception of Joan Ravede.
Club Manager: Lynn Berg shared her concerns about the next scheduled DeLand 299 Sectional that was to be held in December: The revenue generated may not offset the expenses of hosting the event and the restrictions of CoVid vaccination monitoring. It was decided that it would be more advantageous to host the next Sectional in April.
November 1-6 is Club Championship Week. Extra points for no additional cost!!!
November 15-20 is the food Drive for the Neighborhood Center.
November 30 is a Grand National Team (GNT) for 1/2 red and 1/2 black points.
The Nominating Committee for new Board Members will announce the nominees at the November 16 Board Meeting. Please let Lynn Berg know of your interest your willingness to serves as a member.
Treasurer: Kathy Cappy stated that the Treasurer Report would be emailed to the Board due to the change of meeting date.
Membership: Rosemary Plane reported that there are presently 168 members in the club, but several are unable to participate. Ideas of ways to gain membership is encouraged from all members.
Supplies: Lynn Sorensen thanks all the members who are using the SIGN UP SHEET for snacks. Cups with lids will be continued. To decrease the cost of paper cups, bringing your own mug with a lid or cup with a lid is encouraged.
Sunshine: Joan Ravede was not present to report. The Board is sending a thank you to an anonymous gift giver.
Facilities: Russ Lilliston presented an in-depth report on the cost of repairing the asphalt in the parking lot. More discussion at the next meeting is needed on that topic. Funding the project is a concern at this time
Old Business: Lynn Berg will ask individuals to Host/ Hostess prior to 299 games. Duties are: to greet people at the door, make change for people who need change for a $10 or $20 for the game fee and empty dishwasher. We hope you will accept the job for the benefit of our club.
New Business: Elections for board members will be in December.
The next Board Meeting will be held on Monday, November 22 at 10 a.m. Everyone is welcome.
Respectfully submitted,
Angelynn Martin
DeLand Bridge Club
Board Meeting Minutes
9/27/2021
Meeting called to order by Lyn Marshall at 10:01. The Club Manager and members were present with the exception of Russ Lilliston.
Treasurer: Kathy Cappy reviewed the budget, stating that the club’s expenses are remaining constant. The $5,500 deficit (from the 2020 Covid year) has not been recuperated.
Club Manager: Lynn Berg shared that Sharon Lessard would be offering a Beginner’s Bridge Class on Monday evenings at 6:30 p.m. for 2 hours at the Club in October. Please inform friends and look for the starting date in October.
Lynn also mentioned that there is $30,000 in the Club’s checking account. She suggested that the amount in checking be lowered and an account for facilities repairs be established and hopefully interest earning account.
After looking into better slides for our chairs, slides that would work well were $30 per chair which is price prohibitive.
Additionally, Lynn is encouraging our members to take a copy of the list of scheduled special events. The list is always kept by the pencils. Many of the special events in October offer extra points for no extra charge.
Membership: Rosemary Plane reported that there are a 159 members in our Club currently.
Although everyone thinks it’s a good idea to try a “Meet and Greet Party and Try a little Duplicate Bridge Party”, it was decided we would wait until after the holidays. We want to encourage party bridge players to try Duplicate Bridge. We are also hoping that our membership will increase when the snow birds return.
Supplies: Lynn Sorensen stated that there have been no entries on the Supply List that is kept on the refrigerator. Lynn wants members to use the list on the refrigerator, if they think certain supplies are needed.
A sign up sheet will be made to encourage more members to bring treats. Please find a good time for sharing.
Lynn also wanted people to know where supplies are kept. The ideas of a master list or labeling the cupboards were discussed. More to come...
Facilities: Russ Lilliston was not present, but he has already started looking into the possibilities for the parking lot. More following on his return.
Sunshine: Joan Ravede reported to whom she sent cards. Please contact Joan if you think someone may need a little sunshine.
To our very well intended club members who want to send a little sunshine, please seek pre-approval for any spending in the Club’s name.
Old Business: Lynn Berg purchased a Log Book. Past facility maintenance is going to be logged, so we will have a better idea for money needed for projected upkeep.
Proof of Antibodies are now being accepted as part of our Covid protocol. Lynn Berg will review the presented documentation.
New Business: There was a discussion about the pros and cons of having a defibrillator on sight. After serious discussion, the board felt
that using a defibrillator was better in the hands of EMTs that are a 5 minute call away.
October 18 and 25, There will be a series of two Director’s Refresher Classes on the Law and What to do if there is an infraction. Everybody is welcome. If you want to know more about the Bridge Law, everybody’s welcome and/or if you have slightest interest in becoming a Director please attend.
The idea of a host or hostess was presented for our 0—299 games. More following….
A motion by Lynn Sorensen was made to adjourn and seconded by Kathy Cappy. Meeting was adjourned at 11:05.
Respectfully submitted,
Angelynn Martin
DeLand Bridge Club
Board Meeting Minutes
August 16, 2021
Meeting called to order by Lyn Marshall. Club Manager and all members were present with the exception of Russ Lilliston and Joan Ravede.
Treasurer Report: Kathy Cappy reviewed the budget, reporting that despite Covid-19, the club is continuing to break even on most expenses.
Club Manager: Lynn Berg reported that Daytona Bridge Club has closed for 2 weeks due to Covid-19. Members or guests from Daytona’s Club are requested to wear masks if they played in Daytona during the week of August 9th.
Championship Week is September 19th and ABCL Membership Game Week will take place on September 27th. The games promote extra black points.
Lynn Berg reiterated that the Saturday games will be changing to Draw Swiss Teams after Labor Day.
The attempt to draw more new players to the 199 Friday morning game has not been successful and has reverted to 299.
Membership: Rosemary Plane reported that membership is remaining at 155 members, with hopes of increasing membership when the snowbirds return.
Supplies: Lynn Sorensen bought filters for the air conditioner for ease of changing quarterly. Lynn continues to shop for the club. There was a discussion requesting club members to bring goodies whenever possible. Store bought treats are happily accepted. The club will continue to provide basic snacks. The more snacks the merrier!
Facilities: Discussion postponed to next meeting when Russ is present. Parking Lot estimates will be provided and past roof repair dates will be discussed.
Sunshine: Committee requests members to continue to let Joan Raved and/or Lynn Berg know of anyone who needs well wishes. Get Well cards, Sympathy cards and Thinking of You cards are always appreciated.
Old Business: Current Covid-19 regulations are still in effect.
New Business:
Commercial Property General Liability & Worker’s Compensation will be renewed.
Board Meeting were changed to the 4th Monday of the Month (Motion made by Lyn Marshall and seconded by Kathy Cappy, unanimously approved).
Discussion followed regarding a Club House Maintenance Log and Updating of Equipment was suggested by Lyn Marshall. All members present were in agreement and concluded that it would be easier for new members to take over the responsibility from former members.
Lynn Sorensen reintroduced the idea of bringing new members into the club and/or a way to demonstrate to new players that duplicate bridge need not be looked at differently than a friendly bridge game. Rosemary Plane and Lynn Sorensen are working together to create a Meet and Greet Party and Try a little Duplicate Bridge day in October. More following!
Meeting adjourned at 11 a.m. (Motion made be Kathy Cappy and seconded by Lynn Martin, unanimously agreed).
The next meeting is scheduled for Monday, Sept. 27th at 10 a.m.
Respectfully submitted,
Angelynn Martin
DeLand Bridge Club
Board of Director’s Meeting Minutes
July 19, 2021
Treasurer Report: Accidentally omitted and not reviewed at meeting, sent to Board Members on 7/22/21 for approval.
Club Manager:
Friday morning BBO game will be discontinued after final game July 30. Beginning August 6, the Friday morning games will resume at the Club. The game will be a 0--199 game. There will be a short lesson at 9:00 and the game will begin promptly at 9:15. We are trying to encourage new players and the Tuesday Chat Bridge players to attend. Hoping to see new faces.
August 2–6 will be Silver Point Week. The games still cost $8.00 for a chance to earn silver points!
August 11 and 12 is the Sectional Tournament. Please plan to play. There are 4 sessions: Wednesday 10 a.m. and 1:15 p.m. and Thursday 10 a.m. and 1:15 p.m. Playing in the tournament cost $15 per person for each session. We are hoping you will be playing to support our Club. Please seek out Kathy or Ken Cappy if you can help with lunch and Lynn Martin if you can help with breakfast for our tournament days.
August 23–27 will be charity games for Family Renew. We are hoping to have a speaker to present the goals of Family Renew prior to the games. (Motion made by Kathy Cappy to support Family Renew and seconded by Russ Lilliston, unanimously approved).
Saturday games are going to be changed to Draw Swiss. Game format will be changing after Labor Day.
Membership: Rosemary Plane reported that there are currently 155 members. We are hoping our Friday morning 199 game and our future Draw Swiss game on Saturdays will add to our membership. We are looking for ways to encourage our club members who have not been playing to come back and join the fun. Members who have returned to the club are asked to call someone who has not yet returned. Suggestions were made to have non playing members receive a free play card to come back. Lynn Sorensen suggested that we have “bring a guest to play day”. Always new ideas are sought after, don’t be shy and share your ideas….
Supplies: Lynn Sorensen is happy to announce that snacks are back! All players may now bring snacks for members to enjoy. Please contribute when the spirit moves you. There is an ongoing list on the refrigerator if you think of something that we may need.
Facilities: Russ Lilliston will replace filters alternating with Jacobs Heat and Air. The filters will be changed quarterly. Additionally, Russ is going to get estimates to create a reinforced border across the South edge of the parking lot. A brief discussion was held regarding the age of the roof and the need to be prepared financially should the roof need repair in the future.
Sunshine: Joan Ravede was not present, but please let Joan Ravede or Lynn Berg know of any members that might need some cheer.
Old Business: Changes were made to the current Covid Regulations for Play. The changes are as follows:
(Motion made by Lynn Martin and seconded by Kathy Cappy, unanimously approved).
1) All players must show evidence of full vaccination against Covid or proof of antibodies.
2) Hand Sanitizer will be available at the playing table and locations throughout the Clubhouse.
3) Masks are not required for play, but anyone uncomfortable with this policy is encouraged to wear a mask.
4) Players may bring liquids in spill proof containers to the tables.
5) Food and snacks may be brought by members to be shared.
6) No gathering of people at Director’s desk.
Discussion of Covid Regulations for the Sectional in August: It was decided that players will need to be vaccinated to play. Non-vaccinated players wearing masks will not be permitted to play. (Motion to allow non-vaccinated players to play with masks, made by Lyn Marshall and seconded by Lynn Martin, was defeated).
New Business: Next Sectional is planned for December 1 and 2. Please mark your calendars.
Meeting Adjourned (Motion made by Lyn Marshal and seconded by Kathy Cappy, unanimously approved).
Our next meeting is August 16th at 10 a.m. All members are invited. Hope to see you there.
Respectfully submitted,
Angelynn Martin
Deland Bridge Club
Board of Directors Meeting
June 21, 2021
President Paul Moniz called the meeting to order at 10:09 am. In attendance were Lynn Martin, Nancy Zook, Nancy Sharff, Kathy Cappy, Lynn Sorenson, Lyn Marshall and Lynn Berg. Russ Lilliston was also present. Joan Ravede and Rosemary Plane were absent.
The minutes of the April 19th meeting were previously approved via email with access to them via the website. The Treasurer’s reports for May were presented by Kathy and accepted after a motion by Nancy S. with a second by Paul.
Manager’s Report:
Lynn Berg reported that we have 148 members paid to date. The Club is open on Mondays and Wednesdays for 0-299 players with Tuesdays, Thursday and Fridays open for all to play. Friday Morning 0-299 games and Sunday Open games will continue online. She is preparing for the upcoming 0-299 Sectional on August 11th and 12th. It will be the first ACBL sanctioned Club Tournament since the Pandemic so it is an unknown as to response from players from other clubs.
Lynn reported that the burnt-out overhead light was replaced with LED bulbs which do not require a ballast, give brighter light and are longer lasting. She recommended that we replace all others for a cost of $1500. A motion to do this was accepted unanimously after a motion by Kathy was seconded by Lynn S.
Department Reports:
Membership. Currently 148 members.
Supplies. Nothing to report.
Facilities. Chairs have been received and are in use
Sunshine. Lynn Berg reported that Joan has sent several cards including one to the family of Barbara Dunn.
Old Business:
The motion tabled at the May meeting concerning who could play was reintroduced. Paul made a motion, seconded by Lynn S. to allow non-vaccinated individuals to play in Club games provided they are wearing masks properly. That motion failed to pass by a vote of 1 to 5.
A second motion related to the same issue was made by Paul with a second by Lyn M. which stated that “non-vaccinated individuals may play without masks”. The motion resulted in a tie of 3 to 3 and the President broke the tie with a “No” vote.
The first motion was reintroduced by Paul, seconded by Lynn S. as stated: “Non vaccinated individuals my play providing they are properly wearing masks”. The vote was again1 to 5.
Thus, the following are the Regulations for play as previously agreed to:
Regulations for Play: As of June 21, 2021
All Players must show evidence of full vaccination against COVID 19 or proof of antibodies.
Masks are not required for play but anyone uncomfortable with this policy is encouraged to continue wearing a mask.
Hand Sanitizer will be available at the playing table and other locales through the Clubhouse. Please use frequently.
Six foot of separation is required when not playing.
Either exact change or a prepaid card is required for entry fee and will be paid at the playing table. Change may be obtained at the Director’s desk.
Preregistration will not be required at this time. Playing tables will be spaced for separation of players.
Longer play time for rounds will allow for ‘bathroom breaks’ during the course of play. The Handicap restroom will generally be available to women only.
The Club will provide prewrapped finger food for consumption at mini-breaks. Food is not permitted at the playing table or anywhere on the carpeted area.
Players may bring liquids in spill proof containers to the playing table. Soda and coffee are available for purchase and these must be in containers with lids. No containers without a lid may be used at the table.
No gathering of people at the Director’s desk.
There being no other Old Business the meeting was adjourned for those that are no longer on the Board. The new board was to complete any New Business including election of new officers.
Respectfully submitted,
Nancy K. Zook, Secretary
Continued Minutes of Deland Bridge Club Board of Directors
AGENDA 6/21/21
Former Board Members were thanked for their service and dedication to our Club. New Board was installed. New Board: President—Lyn Marshall, Secretary and VP—Lynn Martin, Russ Lilliston—Facilities
New Business: None
Old Business: Short discussion about Covid Vaccination required for playing in cub. Board agreed to revisit decision with continued discussion at next meeting.
The next Board Meeting will be held July 19th at 10:00 at the Clubhouse.
Motion to adjourn by Kathy and second by Lynn S. Meeting adjourned by unanimous vote.
Deland Bridge Club
Board of Directors Meeting
May 17, 2021
President Paul Moniz called the meeting to order at 9:59 am. In attendance were Lynn Martin, Nancy Zook, Rosemary Plane, Kathy Cappy, Joan Ravede, Lynn Sorenson, Lyn Marshall and Lynn Berg. Nancy Sharff was absent.
Paul welcomed Lyn Marshall to the Board. The minutes of the April 19th meeting were previously approved via email with access to them via the website. The Treasurer’s reports for April were presented by Kathy and accepted after a motion by Lynn S. and a second by Joan.
Manager’s Report:
Lynn Berg reported that we have 126 members paid to date and five of these are new members. The Club is open on Mondays and Wednesdays for 0-299 players with Tuesdays, Thursday and Fridays open for all to play. Friday Morning 0-299 games, Saturday 0-499 play and Sunday Open games will continue to be online.
Lynn reported that the new chairs are to arrive at the distributor next week and to be shipped to us thereafter. Help is needed for assembly. Volunteers have donated $1084 of the $2700 cost. A motion by Nancy Z., seconded by Kathy for the Club to cover the remaining amount was carried unanimously. Lynn will be seeking additional donations to reduce the amount on the Club’s treasury.
Lynn asked that we extend courtesy play to Martha Wirkutis, Director of the Daytona Bridge Club, which was approved after a motion by Lynn M. was seconded by Lynn S.
Lynn Berg also suggested that our outside needed a little sprucing up and the Facilities committee will check into power washing plus restriping the parking lot.
Department Reports:
Membership. Currently 126 members.
Supplies. Nothing to report.
Facilities. Nothing to report
Sunshine. Joan has sent three cards. (Note, please let her know when members need to be remembered with a bit of sunshine.)
Old Business:
None
New Business
It was agreed that Hand Records and Summaries will be provided after numerous requests from members.
After discussion, it was decided to keep the Friday morning 0-299 games online for the near future due to the lower participation in the in-house 0-299 games at this time. Monday and Wednesday games will be continued in-house.
After discussion, a suggestion to restrict who can play in live games was tabled.
The following are the result of discussions on the Regulations for play as previously agreed to:
Regulations for Play: As of May 17. 2021
All Players must show evidence of full vaccination against COVID 19 or proof of antibodies.
Masks are not required for play but anyone uncomfortable with this policy is encouraged to continue wearing a mask.
Hand Sanitizer will be available at the playing table and other locales through the Clubhouse. Please use frequently.
Six foot of separation is required when not playing.
Either exact change or a prepaid card is required for entry fee and will be paid at the playing table. Change may be obtained at the Director’s desk.
Preregistration will not be required at this time. Playing tables will be spaced for separation of players.
Longer play time for rounds will allow for ‘bathroom breaks’ during the course of play. The Handicap restroom will generally be available to women only.
The Club will provide prewrapped finger food for consumption at mini-breaks. Food is not permitted at the playing table or anywhere on the carpeted area.
Players may bring liquids in spill proof containers to the playing table. Soda and coffee are available for purchase and these must be in containers with lids. No containers without a lid may be used at the table.
No gathering of people at the Director’s desk.
A seventh individual is needed to fill the Board for the spot currently held by Nancy Scharff whose term is expiring.
The next meeting of the Board will be June 21st at 10:00 am at the Clubhouse.
There being no other business, the meeting adjourned at 11:09 am after unanimous vote on the motion by Kathy with a second by Joan.
Respectfully submitted,
Nancy K. Zook, Secretary
Deland Bridge Club
Board of Directors Meeting
April 19, 2021
President Paul Moniz called the meeting to order at 10:17 am. In attendance were Nancy Sharff, Lynn Martin, Nancy Zook, Rosemary Plane, Kathy Cappy, Joan Ravede and Lynn Berg. Lynn Sorensen was absent.
The minutes of the March 15th meeting were previously approved via email with access to them via our website. The minutes of meetings will no longer be posted in the Clubhouse as they are available online. The Treasurer’s reports for March were presented by Kathy and accepted after a motion by Joan and second by Nancy Z.
Manager’s Report:
Lynn Berg reported that ACBL has approved Sectionals for Deland on August 11th and December 1st. We have 110 members paid to date and five of these are new members. We open the Club for Mondays for 0-199 play and on Thursdays for Open play as of the week of April 25th. As of May 14th, the Club will open on Friday Morning for 0-299 play and Friday afternoon for Open play. Saturday will continue online for 0-499 play and Sunday for Open play. Cozy May will direct on Tuesdays, Tom Rusk on Thursday and Sharon Lessard on Fridays. Rick Larson will direct the weekend online games.
Currently, we are not charging extra for non-members play. Per a motion by Kathy with a second by Paul which passed unanimously, non-members will pay a guest fee as of June 1st.
Department Reports:
Membership. Currently 110 members.
Supplies. Nothing to report.
Facilities. The iWAVE is installed and the filter change procedure in place for the HVAC.
Sunshine. Joan has sent many cards in the last 2 months. (Note, please let her know when members need to be remembered with a bit of sunshine.)
Old Business:
None
New Business
To modify the Requirements for Member Play, the members of the Board referred to the “Regulations for Play” as reflected in minutes of the March 15th meeting as a template. The following are the results of that review
Regulations for Play: As of April 19, 2021
All Players must show evidence of full vaccination against COVID 19 or proof of antibodies.
Masks are no longer required for play but anyone uncomfortable with this policy is encouraged to continue wearing a mask.
Hand Sanitizer will be available at the playing table and other locales through the Clubhouse. Please use frequently.
Six foot of separation is required when not playing.
Either exact change or a prepaid card is required for entry fee and will be paid at the playing table. Change may be obtained at the Director’s desk.
Preregistration will not be required at this time. Playing tables will be spaced for separation of players.
Longer play time for rounds will allow for ‘bathroom breaks’ during the course of play. The Handicap restroom will generally be available to women only.
No food will be provided by the Club. Food is not permitted at the playing table. Any food brought in must be consumed away from the playing area.
Players may bring liquids in spill proof containers to the playing table. Soda and coffee are available for purchase but these must be in containers with lids. No containers without a lid may be used at the table.
No copies of hand records or individual results will be provided. Players are expected to exit immediately after play and thus, no gathering of people at the Director’s desk (six foot of separation).
Each of the above regulations was agreed to by all persons present before the Board moved to the next item with the following exception. The vote to eliminate masks passed 5 – 1 with Nancy Z. casting the negative vote.
Paul suggested that the number of members for the Board of Directors be reduced from nine to seven. At the time the Board was established, the Club had around 300 members while today we generally have fewer than 200. The Board can start the process now, and the general membership vote to ratify the change at the Annual meeting in December. A Motion to this end by Kathy with a second by Rosemary was unanimously accepted.
Paul and Nancy Z. will leave the Board on June 30th. The resignation of Joan Lee will be filled. Lyn Marshall will be asked to take that position. With this, the Board will number 7 people.
Nancy Z. brought up the lack of personal privacy that is provided on our Club website. Lynn will check to determine if a simple solution is available. After discussion, this was tabled for future discussions.
After a discussion, Kathy made a motion, seconded by Lynn M. to change the meeting date from the 3rd Tuesday of the month to the third Monday. This passed unanimously.
The next meeting of the Board will be May 17th at 10:00 am at the Clubhouse.
There being no other business, the meeting adjourned at 11:09 am after unanimous vote on the motion by Paul. with a second by Joan.
Respectfully submitted,
Nancy K. Zook, Secretary
Deland Bridge Club
Board of Directors Meeting
March 15, 2021
President Paul Moniz called the meeting to order at 10:03 am. In attendance were Nancy Sharff, Lynn Martin, Lynn Sorensen, Nancy Zook, Joan Lee, Rosemary Plane, Kathy Cappy and Lynn Berg. Also attending was Club Member, Diane Falla. Joan Ravede was absent and Joan Lee was excused after her presentation.
The minutes of the December 8, 2020 meeting were previously approved via email with access to them via our website. The Treasurer’s reports for December 2020, January, 2021 and February 2021 were presented by Kathy and accepted after a motion by Nancy Z and second by Rosemary.
Joan Lee provided information about Electrostatic Cleaners for the Clubhouse as requested. Based on her research, she recommends that we do not invest in the process. She did recommend that the tablecloths should not be used and the tables be wiped down after each round. After discussion, her recommendation was modified to “no tablecloths and players to use hand sanitizer after each round”.
Lynn S. introduced Jim Price of Jacobson’s, the company who installed and maintains our HVAC system. The contract for the deeper cleaning of the system was dropped in 2019 and therefore the thorough cleaning and frequent changing of the filters has not taken place. He presented two options, twice a year cleaning or four times a year. And also, recommended that the filters be changed more frequently.
Then, he presented information pertaining to the ‘iWave’ air purifiers which uses bi-polar ionization to remove viruses, bacteria and mold from the air. The unit is installed in the air duct and is self-cleaning.
After Mr. Price left the meeting and a discussion, Nancy Z. made a motion, seconded by Kathy, that we renew the contract for twice a year deep cleaning (cost-- $332 annual addition to current contract). It was agreed that Facilities would arrange for the additional filter changes. Paul will research purchasing the recommended MERV 8 filters in bulk. The motion passed unanimously. After a motion by Lynn S., seconded by Kathy, it was unanimously agreed to purchase the ‘iWave’ unit for the Club at a cost of $782. Lynn S. will arrange for these actions prior to the reopening of the Club.
Manager’s Report:
Lynn Berg reported that the number of players in the Virtual Club games continue to hold steady but we need to find a way to get other members playing. She is continuing the lessons to encourage members to play. Lynn is directing most evenings for the 0-99 virtual games held under the auspices of District 9. We have 90 members paid to date. We have lost two to death and two to health issues.
She brought a chair to the meeting for possible purchase for the Club. She has someone who has agreed to ‘finance’ the purchase to be repaid by the end of the year – hopefully by members who would pay the approximately $40 per chair. A motion to this approach by Lynn M. seconded by Lynn S. passed unanimously.
Department Reports:
Membership. Currently 90 members for 2021.
Supplies. Nothing to report.
Facilities. See the above concerning the HVAC system.
Sunshine. (Note, please let Joan Ravede know when members need to be remembered with a bit of sunshine.)
Old Business:
None
New Business:
In the discussion of reopening the Club for play
Lynn B. recommendation was to open for two days – one for 0-299 and one for Open play starting April 6 for Open play and April 7 for 0-299. And continue throughout the month of April. Then on April 26th and 29th, add Mondays for 0-199 play and Thursday Open play. On May 14th, add both Friday morning and afternoon games for 0-299 and open games. Saturdays and Sundays would continue on-line for as long as supported by ACBL. A motion by Lynn M., second by Rosemary was carried unanimously. This is subject of course to success along the way.
To develop the Requirements for Member Play, the members of the Board referred to the “Requirements for Play” as reflected in minutes of the June 16th meeting as a template. Temperatures taking was removed as a requirement.
We added “All Players must show evidence of full vaccination against COVID 19 or proof of antibodies.”. A motion by Nancy Z, seconded by Kathy a requirement to show evidence of vaccine completion was approved 4 to 2 but two members did not agree that only proof of vaccination was appropriate. They believed that proof of antibodies was also possible. Thus, Paul made the motion to include “proof or antibodies” in the original motion. That motion was tied three to three with Paul voting yes to break the tie. The full Requirements are as follows:
Regulations for Play: As of March 15, 2021
All Players must show evidence of full vaccination against COVID 19 or proof of antibodies.
All Players will wear masks. A mask will be available for purchase for anyone who comes without one.
Hand Sanitizer will be available on the playing table and other locales through the Clubhouse. Please use frequently.
Six foot of separation is required when not playing.
Either exact change or a prepaid card is required for entry fee and will be paid at the playing table. Change can be obtained at the Director’s desk.
Preregistration will not be required at this time. Playing tables will be spaced for separation of players.
Longer play time for rounds will allow for ‘bathroom breaks’ during the course of play. The Handicap restroom will generally be available to women only.
No drinks or food at the playing table. Soda and coffee are available for purchase, but these (and water) must be consumed away from the playing area, preferably outdoors. No food will be provided.by the Club. Any food brought in must be consumed outside the building.
The East/West pairs will carry the bidding boxes to the next table. North/South is stationary and uses the same boxes all day. The boxes will be sanitized at the end of play. In the future, the Board will consider an offer to assist players in buying personal bidding boxes
Bridgemates will be handled by only one person – normally North -- who will show the results to the opponents and then okay the score after verbal agreement.
No copies of hand records or individual results will be provided. Players are expected to exit immediately after play and thus, no gathering of people at the Director’s desk (six foot of separation).
Each of the above regulations was agreed to by all persons present before the Board moved to the next item.
The next meeting of the Board will be April 12th at 10:00 am at the Clubhouse/
There being no other business, the meeting adjourned after unanimous vote on the motion by Nancy S. with a second by Lynn Martin.
Respectfully submitted,
Nancy K. Zook, Secretary
Deland Bridge Club
Board of Directors Meeting
December 8, 2020
President Paul Moniz called the meeting to order at 10:03 am. In attendance were Nancy Sharff, Lynn Martin, Lynn Sorensen, Nancy Zook, Joan Ravede, Joan Lee, Rosemary Plane, Lynn Berg and Amy Whitmarsh. Kathy Cappy was absent.
Paul welcomed Rosemary Plane to the Board. The minutes of the September 21stmeeting were previously approved via email and access afforded to them via our website. The Treasurer’s reports for September, October and November were reviewed and accepted after a motion by Paul and second by Lynn S. Note that we were slightly behind in November but still coming close to breakeven point.
Manager’s Report:
Lynn Berg reported that the number of players in the Virtual Club games continue to hold steady but we need to find a way to get other members playing. She is continuing the lessons to encourage members to play. She had received $800 in donations to the Club for general use by members who are not playing online. She has renewed and paid the Club’s ACBL Sanction fees for the upcoming year. She is not sure of the status of Directors for the Club as of this point. In 2022 we are scheduled for 3 tournaments. She will try to get a tournament scheduled in December 2021 which would replace the April one which will probably not be held due to the Virus. Also, Lynn is directing most evenings for the 0-99 virtual games held under the auspices of District 9. And Lynn is teaching a bridge class once a week for a Japanese group. She asked for and received the Board’s approval to ask members to support the Neighborhood Center as we have done in the past.
Department Reports:
Membership. Currently have 175 members.
Supplies. Nothing to report.
Facilities. Nothing to report.
Sunshine. Several cards were sent since the previous meeting. (Note, please let Joan Ravede know when members need to be remembered with a bit of sunshine.)
Old Business:
None
New Business:
Lynn Berg’s contract was renewed for 2021 after a motion by Paul Moniz, seconded by Lynn M. was unanimously approved.
The subject of reopening the Club was tabled until the next Board meeting which will be held on March 15, 2021 at 10:00 am at the clubhouse.
After discussion, the Board passed a motion 4 to 3 on a motion by Lynn S., seconded by N. Sharff to ask members to pay Membership Fees for 2021 starting in January. (All donations are greatly appreciated and acknowledged as they continue to help the Club through these tumultuous times.)
Lynn Berg was excused from the meeting and the Board voted to provide her with a small gift to thank her for her extra efforts which have helped us keep the Club going forward in 2020.
Nancy Z. brought up two items to help purify the Club. The first, electronic misters to clean solid surfaces will be researched by Joan L. The second, HEPA filters for the air conditioner or other methods to clean the air recirculating in the Clubhouse will be researched by Lynn S.
The meeting was adjourned at 11:15 am by unanimous vote after a motion by Joan R. with a second by Paul.
Annual Meeting – December 8, 2020
The meeting was called to order by President Paul Moniz. In this unique year, only the members of the Board of Directors and Lynn Berg, Club Manager, were in attendance. The Board Members included: Lynn Sorenson, Lynn Martin, Joan Lee, Joan Ravede, Nancy Sharff, Rosemary Plane and Nancy Zook.
The Minutes of the December 10, 2019 Annual meeting were approved after a motion by Joan Lee was seconded by Joan Ravede.
The Treasurer’s Report had been accepted at the earlier Board of Directors meeting and the review was noted as accepted at this meeting. The Club Manager’s report was presented at the same meeting and thus was waived for this meeting.
The meeting was adjourned after a motion by Paul Moniz was seconded by Nancy Zook.
September 21, 2020
President Paul Moniz called the meeting to order at 10:02 am. In attendance were Nancy Sharff, Lynn Martin, Lynn Sorensen, Nancy Zook, Linda Kehoe, Joan Ravede, Joan Lee, Kathy Cappy, Lynn Berg and Amy Whitmarsh.
The minutes of the July 20th meeting were approved after the motion by Joan R. was seconded by Lynn M. Future minutes will be approved via email and posted on the Club’s Website. The Treasurer’s report was reviewed and accepted after a motion by Lynn S. which was seconded by Lynn M. This report will also be posted on the Website in the future.
Manager’s Report:
Lynn Berg reported on a canvas of other Clubs in the state as to their plans for reopening. She reported that the number of players in the Virtual Club games continue to grow slightly. But we need to find a way to get other members playing. She is continuing the lessons to encourage members to play.
Department Reports:
Membership. No new members since the July Meeting.
Supplies. Nothing to report.
Facilities. New carpeting has been installed and outside trimming completed. Lynn B. brought up the condition of the outdoor carpeting on the entryway into the Club. She will check how to change and get an estimate of costs.
Sunshine. Two cards were sent since the previous meeting. (Note, please let Joan Ravede know when members need to be remembered by us with a bit of sunshine.)
Old Business:
The Club continues to basically break even with the Virtual games and continue to receive donations from members which are helping the Club meet its expenses.
New Business:
After discussion, the Board agreed to set aside selection of a date for reopening the Club and will address the issue at the Board Meeting on December 8th at 10:00 am.
That will also be the date for the Annual Meeting as required to retain our Charter. This was per a motion by Joan L. seconded by Kathy which passed unanimously.
The Board also unanimously passed a motion by Paul and seconded by Lynn S. which reads as follows: “Club members will not be asked to pay Membership Fees for 2021 until such time as the Club can reopen. Individual members will continue to remain in good financial standing until that time.” (All donations are greatly appreciated and acknowledged as they continue to help the Club through these tumultuous times.).
The Nominating Committee is comprised of Nancy S. and Lynn S. The Board gave much attention to the issue of the increasingly difficult responsibilities that the Board faces due to the COVID 19 situation. And after a motion by Nancy Z. seconded by Lynn M., the Board unanimously voted to retain the current group of officers until such time as an acceptable transition can take place. Linda Kehoe said that she probably will not be able to finish her term.
The meeting was adjourned at 11:15 am by unanimous vote after a motion by Joan R. with a second by Paul.
Respectfully submitted,
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