Deland Bridge Club
Board of Directors Meeting
Deland Bridge Club
Board of Directors Meeting
March 15, 2021
President Paul Moniz called the meeting to order at 10:03 am. In attendance were Nancy Sharff, Lynn Martin, Lynn Sorensen, Nancy Zook, Joan Lee, Rosemary Plane, Kathy Cappy and Lynn Berg. Also attending was Club Member, Diane Falla. Joan Ravede was absent and Joan Lee was excused after her presentation.
The minutes of the December 8, 2020 meeting were previously approved via email with access to them via our website. The Treasurer’s reports for December 2020, January, 2021 and February 2021 were presented by Kathy and accepted after a motion by Nancy Z and second by Rosemary.
Joan Lee provided information about Electrostatic Cleaners for the Clubhouse as requested. Based on her research, she recommends that we do not invest in the process. She did recommend that the tablecloths should not be used and the tables be wiped down after each round. After discussion, her recommendation was modified to “no tablecloths and players to use hand sanitizer after each round”.
Lynn S. introduced Jim Price of Jacobson’s, the company who installed and maintains our HVAC system. The contract for the deeper cleaning of the system was dropped in 2019 and therefore the thorough cleaning and frequent changing of the filters has not taken place. He presented two options, twice a year cleaning or four times a year. And also, recommended that the filters be changed more frequently.
Then, he presented information pertaining to the ‘iWave’ air purifiers which uses bi-polar ionization to remove viruses, bacteria and mold from the air. The unit is installed in the air duct and is self-cleaning.
After Mr. Price left the meeting and a discussion, Nancy Z. made a motion, seconded by Kathy, that we renew the contract for twice a year deep cleaning (cost-- $332 annual addition to current contract). It was agreed that Facilities would arrange for the additional filter changes. Paul will research purchasing the recommended MERV 8 filters in bulk. The motion passed unanimously. After a motion by Lynn S., seconded by Kathy, it was unanimously agreed to purchase the ‘iWave’ unit for the Club at a cost of $782. Lynn S. will arrange for these actions prior to the reopening of the Club.
Manager’s Report:
Lynn Berg reported that the number of players in the Virtual Club games continue to hold steady but we need to find a way to get other members playing. She is continuing the lessons to encourage members to play. Lynn is directing most evenings for the 0-99 virtual games held under the auspices of District 9. We have 90 members paid to date. We have lost two to death and two to health issues.
She brought a chair to the meeting for possible purchase for the Club. She has someone who has agreed to ‘finance’ the purchase to be repaid by the end of the year – hopefully by members who would pay the approximately $40 per chair. A motion to this approach by Lynn M. seconded by Lynn S. passed unanimously.
Department Reports:
Membership. Currently 90 members for 2021.
Supplies. Nothing to report.
Facilities. See the above concerning the HVAC system.
Sunshine. (Note, please let Joan Ravede know when members need to be remembered with a bit of sunshine.)
Old Business:
None
New Business:
In the discussion of reopening the Club for play
Lynn B. recommendation was to open for two days – one for 0-299 and one for Open play starting April 6 for Open play and April 7 for 0-299. And continue throughout the month of April. Then on April 26th and 29th, add Mondays for 0-199 play and Thursday Open play. On May 14th, add both Friday morning and afternoon games for 0-299 and open games. Saturdays and Sundays would continue on-line for as long as supported by ACBL. A motion by Lynn M., second by Rosemary was carried unanimously. This is subject of course to success along the way.
To develop the Requirements for Member Play, the members of the Board referred to the “Requirements for Play” as reflected in minutes of the June 16th meeting as a template. Temperatures taking was removed as a requirement.
We added “All Players must show evidence of full vaccination against COVID 19 or proof of antibodies.”. A motion by Nancy Z, seconded by Kathy a requirement to show evidence of vaccine completion was approved 4 to 2 but two members did not agree that only proof of vaccination was appropriate. They believed that proof of antibodies was also possible. Thus, Paul made the motion to include “proof or antibodies” in the original motion. That motion was tied three to three with Paul voting yes to break the tie. The full Requirements are as follows:
Regulations for Play: As of March 15, 2021
All Players must show evidence of full vaccination against COVID 19 or proof of antibodies.
All Players will wear masks. A mask will be available for purchase for anyone who comes without one.
Hand Sanitizer will be available on the playing table and other locales through the Clubhouse. Please use frequently.
Six foot of separation is required when not playing.
Either exact change or a prepaid card is required for entry fee and will be paid at the playing table. Change can be obtained at the Director’s desk.
Preregistration will not be required at this time. Playing tables will be spaced for separation of players.
Longer play time for rounds will allow for ‘bathroom breaks’ during the course of play. The Handicap restroom will generally be available to women only.
No drinks or food at the playing table. Soda and coffee are available for purchase, but these (and water) must be consumed away from the playing area, preferably outdoors. No food will be provided.by the Club. Any food brought in must be consumed outside the building.
The East/West pairs will carry the bidding boxes to the next table. North/South is stationary and uses the same boxes all day. The boxes will be sanitized at the end of play. In the future, the Board will consider an offer to assist players in buying personal bidding boxes
Bridgemates will be handled by only one person – normally North -- who will show the results to the opponents and then okay the score after verbal agreement.
No copies of hand records or individual results will be provided. Players are expected to exit immediately after play and thus, no gathering of people at the Director’s desk (six foot of separation).
Each of the above regulations was agreed to by all persons present before the Board moved to the next item.
The next meeting of the Board will be April 12th at 10:00 am at the Clubhouse/
There being no other business, the meeting adjourned after unanimous vote on the motion by Nancy S. with a second by Lynn Martin.
Respectfully submitted,
Nancy K. Zook, Secretary
Deland Bridge Club
Board of Directors Meeting
December 8, 2020
President Paul Moniz called the meeting to order at 10:03 am. In attendance were Nancy Sharff, Lynn Martin, Lynn Sorensen, Nancy Zook, Joan Ravede, Joan Lee, Rosemary Plane, Lynn Berg and Amy Whitmarsh. Kathy Cappy was absent.
Paul welcomed Rosemary Plane to the Board. The minutes of the September 21stmeeting were previously approved via email and access afforded to them via our website. The Treasurer’s reports for September, October and November were reviewed and accepted after a motion by Paul and second by Lynn S. Note that we were slightly behind in November but still coming close to breakeven point.
Manager’s Report:
Lynn Berg reported that the number of players in the Virtual Club games continue to hold steady but we need to find a way to get other members playing. She is continuing the lessons to encourage members to play. She had received $800 in donations to the Club for general use by members who are not playing online. She has renewed and paid the Club’s ACBL Sanction fees for the upcoming year. She is not sure of the status of Directors for the Club as of this point. In 2022 we are scheduled for 3 tournaments. She will try to get a tournament scheduled in December 2021 which would replace the April one which will probably not be held due to the Virus. Also, Lynn is directing most evenings for the 0-99 virtual games held under the auspices of District 9. And Lynn is teaching a bridge class once a week for a Japanese group. She asked for and received the Board’s approval to ask members to support the Neighborhood Center as we have done in the past.
Department Reports:
Membership. Currently have 175 members.
Supplies. Nothing to report.
Facilities. Nothing to report.
Sunshine. Several cards were sent since the previous meeting. (Note, please let Joan Ravede know when members need to be remembered with a bit of sunshine.)
Old Business:
None
New Business:
Lynn Berg’s contract was renewed for 2021 after a motion by Paul Moniz, seconded by Lynn M. was unanimously approved.
The subject of reopening the Club was tabled until the next Board meeting which will be held on March 15, 2021 at 10:00 am at the clubhouse.
After discussion, the Board passed a motion 4 to 3 on a motion by Lynn S., seconded by N. Sharff to ask members to pay Membership Fees for 2021 starting in January. (All donations are greatly appreciated and acknowledged as they continue to help the Club through these tumultuous times.)
Lynn Berg was excused from the meeting and the Board voted to provide her with a small gift to thank her for her extra efforts which have helped us keep the Club going forward in 2020.
Nancy Z. brought up two items to help purify the Club. The first, electronic misters to clean solid surfaces will be researched by Joan L. The second, HEPA filters for the air conditioner or other methods to clean the air recirculating in the Clubhouse will be researched by Lynn S.
The meeting was adjourned at 11:15 am by unanimous vote after a motion by Joan R. with a second by Paul.
Annual Meeting – December 8, 2020
The meeting was called to order by President Paul Moniz. In this unique year, only the members of the Board of Directors and Lynn Berg, Club Manager, were in attendance. The Board Members included: Lynn Sorenson, Lynn Martin, Joan Lee, Joan Ravede, Nancy Sharff, Rosemary Plane and Nancy Zook.
The Minutes of the December 10, 2019 Annual meeting were approved after a motion by Joan Lee was seconded by Joan Ravede.
The Treasurer’s Report had been accepted at the earlier Board of Directors meeting and the review was noted as accepted at this meeting. The Club Manager’s report was presented at the same meeting and thus was waived for this meeting.
The meeting was adjourned after a motion by Paul Moniz was seconded by Nancy Zook.
September 21, 2020
President Paul Moniz called the meeting to order at 10:02 am. In attendance were Nancy Sharff, Lynn Martin, Lynn Sorensen, Nancy Zook, Linda Kehoe, Joan Ravede, Joan Lee, Kathy Cappy, Lynn Berg and Amy Whitmarsh.
The minutes of the July 20th meeting were approved after the motion by Joan R. was seconded by Lynn M. Future minutes will be approved via email and posted on the Club’s Website. The Treasurer’s report was reviewed and accepted after a motion by Lynn S. which was seconded by Lynn M. This report will also be posted on the Website in the future.
Manager’s Report:
Lynn Berg reported on a canvas of other Clubs in the state as to their plans for reopening. She reported that the number of players in the Virtual Club games continue to grow slightly. But we need to find a way to get other members playing. She is continuing the lessons to encourage members to play.
Department Reports:
Membership. No new members since the July Meeting.
Supplies. Nothing to report.
Facilities. New carpeting has been installed and outside trimming completed. Lynn B. brought up the condition of the outdoor carpeting on the entryway into the Club. She will check how to change and get an estimate of costs.
Sunshine. Two cards were sent since the previous meeting. (Note, please let Joan Ravede know when members need to be remembered by us with a bit of sunshine.)
Old Business:
The Club continues to basically break even with the Virtual games and continue to receive donations from members which are helping the Club meet its expenses.
New Business:
After discussion, the Board agreed to set aside selection of a date for reopening the Club and will address the issue at the Board Meeting on December 8th at 10:00 am.
That will also be the date for the Annual Meeting as required to retain our Charter. This was per a motion by Joan L. seconded by Kathy which passed unanimously.
The Board also unanimously passed a motion by Paul and seconded by Lynn S. which reads as follows: “Club members will not be asked to pay Membership Fees for 2021 until such time as the Club can reopen. Individual members will continue to remain in good financial standing until that time.” (All donations are greatly appreciated and acknowledged as they continue to help the Club through these tumultuous times.).
The Nominating Committee is comprised of Nancy S. and Lynn S. The Board gave much attention to the issue of the increasingly difficult responsibilities that the Board faces due to the COVID 19 situation. And after a motion by Nancy Z. seconded by Lynn M., the Board unanimously voted to retain the current group of officers until such time as an acceptable transition can take place. Linda Kehoe said that she probably will not be able to finish her term.
The meeting was adjourned at 11:15 am by unanimous vote after a motion by Joan R. with a second by Paul.
Respectfully submitted,
|