What personal information does Cobham-Heath Bridge Club collect?
The membership data routinely collected includes members’ names, addresses, email addresses and telephone numbers. This data is collected directly from members when they join the Club.
The Club collects the scores from games you play which are displayed on the results pages of the Club website.
What is this personal data used for?
The Club uses members’ data for the administration of your membership, sharing contact information between members, the communication of information, and the organisation of events.
Who is your information shared with?
For certain charity events (Children in Need and Surrey Charity Sim Pairs) your results are passed on to ECats Bridge and the EBU for use in its Master Points Scheme.
Some of your data will be available for use by Bridgewebs who are acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with Cobham-Heath Bridge Club.
Your personal data is not passed on by the Club to organisations other than those indicated above.
Where does this information come from?
Personal data for our members comes from them when they join the Club. Scoring data comes directly from the results of the Club games in which you play.
How is your data stored?
The information is mainly stored in digital form, password protected, on computers and in the form of written documents stored at the Membership Secretary’s home. Your photographic image may also be displayed by Bridgewebs in connection with competitions and newsletters within the Club. All information is stored in compliance with the General Data Protection Regulations (GDPR).
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR, the Club does not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring that the Club discharges its obligations under the GDPR is the Club’s Chairman.
Who has access to your data?
Certain Committee members have access to members’ data in order to carry out legitimate tasks for the Club.
What is the legal basis for collecting this data?
The Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organization and administration of competitive bridge events.
How can you check what data the Club has about you?
If you want to see the basic membership data held about you, you should contact the Chairman.
You can contact the Club with a “Subject Access Request” if you want to ask the Club to provide you with any information held about you. If you are interested in any particular aspects specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.
There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive or for requests for further copies of the same information.
Does Cobham-Heath Bridge Club collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”. We do not record any such special data.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used:-
- You may maintain your membership of the Club with your correct name but with limited contact details. However, we do need to have at least one method of contacting you.
- You may choose not to receive information emails from the Club (we do not send any out on behalf of other organisations).
- Any of these options can be implemented for your Club membership by contacting the Membership Secretary.
How long we keep your data for, and why?
Since statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the NGS are not deleted by the club or the EBU, although they will no longer be attributed to a player who does not want their data to be kept.
Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.
What happens if a member dies?
The Club normally keeps members’ information after they die. If requested by their next-of-kin to delete it, we will do so on the same basis as when requested to remove data by a former member.
Can you download your data to use it elsewhere?
There are no facilities for you to access data held by the Club.