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Minutes of the Meeting of the Claygate Bridge Club Committee held at 18.00 on the 24th of February 2025 at Elm Road
Present:
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Chairman: |
Gavin Wilson (GW) |
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Elected Committee Members: |
Rowena Austin (RA), Julie Minards (JM), Adam Emerson (Æ), Christine Ward (CW) and Val McGourty (VM)
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Co-opted Committee Members: |
none |
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Other Club Members: |
none |
1. Apologies for Absence
There were no absentees.
2. Confirmation of the minutes of the previous meeting
The minutes of the meeting of 11th November 2024 were confirmed. The Chairman signed them.
3. Actions Outstanding
| ACTION IDENTIFIER |
ACTION |
RESPONSIBLE |
STATUS |
| 24-4Ⓐ1 |
to update the renewal form, which currently has a previous treasurer's name on it. |
GW |
COMPLETED |
| 24-4Ⓐ2 |
to print off some updated renewal forms. |
GW |
COMPLETED |
| 24-4Ⓐ3 |
to communicate our terms to Meena Samani. |
Æ |
COMPLETED |
| 24-4Ⓐ4 |
to advise our members on 18th November of this trial. |
RA |
COMPLETED |
| 24-4Ⓐ5 |
to canvass membership opinion after the trial. |
GW |
COMPLETED |
Meena Samani’s two trial sessions in the foyer were well received, according to members' feedback. The refreshment issue has been resolved.
In future the accounts will be compiled on a cash basis—not accrual.
| ACTION IDENTIFIER |
ACTION |
RESPONSIBLE |
STATUS |
| 24-4Ⓐ6 |
to produce an income and expenditure report by 31st January 2025, in preparation for the audit of the club accounts in February/March. |
VM |
OPEN |
Funds set aside in 2023 for uncollected hall hire fees will no longer be reserved; the accounts will be adjusted to reflect this.
| ACTION IDENTIFIER |
ACTION |
RESPONSIBLE |
STATUS |
| 24-4Ⓐ7 |
to clarify situation over prepayment of the hall hire fees. |
VM |
COMPLETED |
| 24-4Ⓐ8 |
to put details of the club's bank account on our website. |
GW |
COMPLETED |
| 24-4Ⓐ9 |
to produce the 2025 hosting schedule. |
GW |
COMPLETED |
| 24-4Ⓐ10 |
to complete the engraving of the cups. |
RA |
COMPLETED |
4. Planning for the AGM
- No changes to the Committee are anticipated.
- The Club Championship was won by Fiona Ross and Meena Samani, who will each receive a John Lewis voucher and a year's custody of a trophy.
- The AGM will start at 7pm.
5. Financials and Club Assets
| ACTION IDENTIFIER |
ACTION |
RESPONSIBLE |
STATUS |
| 25-1Ⓐ1 |
to order a replacement for the mislaid bank debit cards. |
RA |
OPEN |
| 25-1Ⓐ2 |
to maintain a float of £30. |
RA |
OPEN |
| 25-1Ⓐ3 |
to prepare annual accounts and send to the club's reviewer, John McKimmie. |
VM |
OPEN |
| 25-1Ⓐ4 |
to continue to receive bank statements electronically. |
VM |
OPEN |
| 25-1Ⓐ5 |
to continue to hold paper copies of our bank statements. |
RA |
OPEN |
The following need replacing:
- 32x Plastic boards to hold shuffled cards
- 100x bar-coded packs of cards
- Card in-fills for bidding boxes
| ACTION IDENTIFIER |
ACTION |
RESPONSIBLE |
STATUS |
| 25-1Ⓐ6 |
to order replacements. |
GW |
OPEN |
| 25-1Ⓐ7 |
to loan two used bridge tables. |
Æ |
OPEN |
6. Membership
71 members have renewed their membership.
| ACTION IDENTIFIER |
ACTION |
RESPONSIBLE |
STATUS |
| 25-1Ⓐ8 |
to remind members that subs are due. |
RA |
OPEN |
7. claygate.club website
| ACTION IDENTIFIER |
ACTION |
RESPONSIBLE |
STATUS |
| 25-1Ⓐ9 |
to remove NGS grades from home page and canvass opinion at AGM. |
GW |
OPEN |
| 25-1Ⓐ10 |
to put details of membership renewal process in more prominent position on home page. |
GW |
OPEN |
| 25-1Ⓐ11 |
to discuss at a future meeting whether current constitution is fit for purpose. |
Committee |
OPEN |
8. Fun 2 Play in the foyer
Meena's request for further sessions in the foyer was agreed.
9. Any Other Business
It was agreed that committee members should be exempt from hosting.
| ACTION IDENTIFIER |
ACTION |
RESPONSIBLE |
STATUS |
| 25-1Ⓐ12 |
to find two hosts to replace CW and VM. |
CW |
OPEN |
10. Date of Next Meeting
The next meeting is scheduled for 6.30pm on 19th May 2025.
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