To Do
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Done
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Agree Agenda with Committee. |
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Publish Agenda on website. |
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Agree with committee that the evening's play will be free to members. Advertise this freebie on the website. |
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Agree with Day Centre manager that the Centre will be open at 18.30 on the evening. |
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Ask the Honorary Auditor if he is prepared to do it for another year. |
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Discover which committee members want to retire. Organise replacement candidates if needed. |
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Ensure annual accounts for the past year are done. |
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Publish annual accounts on the website. |
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Ensure the Treasurer is prepared to present the Treasurer's Report and answer questions about the annual accounts. |
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Get someone (the Secretary, for most of the time) to take notes for the minutes. |
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Write the Chairman's Report. |
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Ensure the prize-giver knows who won what. |
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Ensure the Chairman and Secretary understand which items on the agenda need:
- a proposer and a seconder,
- a vote, and
- the level of voting needed to pass the item.
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Write outline script for the management of the AGM. |
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To Take to the AGM
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Done
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Print off one copy of the outline script for the management of the AGM for each committee member. |
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Print off 12-ish copies of Agenda for meeting. |
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Print off the year-by-year financial comparison. |
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Print off a copy of each email broadcast of the year. |
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Get some flowers for the President. (Ensure you get a receipt to enable the expense claim.) |
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Take a working amp-and-mike, if you can. |
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Take a gavel or bell to move on to next item. |
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Print off a blank attendance register. Affix to a clipboard with a pen-on-a-rope. |
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Print 20 copies of annual accounts. |
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Ensure minutes of last AGM (and any subsequent SGM) are on the website and available in 20 hard copies. |
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Ensure trophies are available to be awarded. |
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Print off one copy of minutes of last year's AGM and any subsequent SGM, to sign off once approved. |
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Print off one copy of minutes of all committee meetings since last year's AGM, for reference. |
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