Present:

1. Absent

There were no absentees.

2. Confirmation of the minutes of the previous meeting

The minutes of the meeting of 22nd July 2024 were confirmed and the Chairman signed them.

3. Actions Outstanding

None. Annual calendar cards were not produced this year, and no-one has complained, so it was decided not continue with these in future.

4. Membership list: who keeps it up to date? How do the rest of us get an up-to-date copy?

It was agreed that maintaining the membership list would be the sole responsibility of the Membership Secretary, (CW). The master version will be maintained on the Club's BridgeWebs site in an area that only committee members can access. Æ has demonstrated to CW how to update it.

24-4Ⓐ1 GW to update the renewal form, which currently has a previous treasurer's name on it. ⓄⓅⒺⓃ

24-4Ⓐ2 GW to print off some updated renewal forms. ⓄⓅⒺⓃ

5. Consider Meena Samani's (MS) proposal to trial a separate, simultaneous session for intermediates in the foyer

Meena Samanis proposal to trial a separate, simultaneous session for intermediates in the foyer was discussed and the following measures agreed:

• The trial session will be held on 25th November at 7.30
• The Community Centre's car park is to be used by our club members only. (Meena's students should be directed elsewhere. There are several alternative free car parks nearby.)
• For this trial, we would prefer Meena not to participate as a player in our club's session, so that she can dedicate herself to managing her students and noise levels.
• Meena should supply refreshments for her students. We need clear separation in the kitchen of our tea, coffee, milk, biscuits etc from Meena's.
• Meena should pay half the hall costs to CBC.

24-4Ⓐ3 Æ to communicate our terms to MS. ⓄⓅⒺⓃ

24-4Ⓐ4 RA to advise our members on 18th November of this trial. ⓄⓅⒺⓃ

24-4Ⓐ5 GW to canvass membership opinion after the trial. ⓄⓅⒺⓃ

6. Prepare for the Christmas Party

Christmas Party arrangements were discussed. It was agreed that committee members should arrive at 6pm and members from 7pm. As usual, it will be a members only party. The trestle tables kept in the store room opposite the kitchen will be used.

Refreshments were agreed as follows:

• Drink including non-alcoholic wine. 12 bottles rather than previous years' 18. (GW),
• 48 honey-covered mini-sausages (Æ),
• 30 crustless egg and cress sandwiches (VM),
• 48 triangles cream cheese and smoked salmon canapes (CW),
• Paper plates, napkins, table decorations, bin bags (JM),
• Wraps, Indian ‘bits’, mini-mincepies, stollen, tempura prawns (RA).

7. Annual Accounts for 2024: will we produce them on time?

All current receipts and bank statements were passed to VM.

24-4Ⓐ6 VM to produce an income and expenditure report by 31st January 2025, in preparation for the audit of the club accounts in February/March. ⓄⓅⒺⓃ

24-4Ⓐ7 VM to clarify situation over prepayment of the hall hire fees. ⓄⓅⒺⓃ

8. Subscriptions for next year

• 2025 membership fees were discussed. As club funds are healthy, fees will remain the same as in 2024.
• It was decided that there would not be a need for members to complete a renewal form.

24-4Ⓐ8 GW to put details of the club's bank account on our website. ⓄⓅⒺⓃ

9. Hosting schedule for 2025

24-4Ⓐ9 GW to produce the 2025 hosting schedule. ⓄⓅⒺⓃ

• CW to send GW the list of current members to ensure hosts are picked only from the available pool.

10. Any Other Business

• Æ explained why he was unlikely to be available after the first week of February.
• RA showed the two new cups for the Club Championship to the Committee.

24-4Ⓐ10 RA to complete the engraving of the cups. ⓄⓅⒺⓃ

11. Date of Next Meeting

The next meeting is scheduled for 6.15pm on 3rd February 2025.