The Officers of the Club are the Chairman, the Secretary and the Treasurer.
The Club is managed by a Committee which consists of the Officers and five committee members (the Committee).
(c) ELECTION OF OFFICERS AND COMMITTEE MEMBERS
The Officers and other Committee members are elected at every Annual General Meeting and hold office until the following Annual General Meeting.
Nominations for the election of Officers and Committee members must be in writing and received by the Secretary at least seven days before the Annual General Meeting.
Nominations must be signed by a Proposer and Seconder and the nominee must also sign to indicate willingness to serve if elected.
A member who has been nominated as an Officer and who is not elected may if it is their wish be nominated automatically for election as a Committee member.
(d) MEETINGS OF THE COMMITTEE
The first meeting of the Committee must be within one month of its election.
At their first meeting the Committee must elect a Membership Secretary whose Duties are:
(i) To keep a register of the names, addresses and telephone numbers of members.
(ii) A copy of the register is to be held at the club premises for reference
iii) To be responsible for all matters relating to membership of the Club.
At any Committee meeting the quorum is four including one Officer.
Decisions at any meeting will be decided by a majority of votes; in the event of a tie the Chairman has a casting vote.
If there is a casual vacancy among Officers and Committee members it may be filled by the Committee. Any member who is elected in this way holds office only until the next General Meeting but would then be eligible for re-election.
The Secretary is responsible for:
(i) Calling meetings of the Club and Committee and keeping minutes of the meetings.
(ii) Dealing with correspondence and keeping Secretarial records.
(iii) Undertaking other work relating to the Club requested by the Committee.
The Treasurer is responsible for:
(i) Receiving all money due to the Club.
(ii) Making payments due from the Club which are authorised by the Committee.
(iii) Keeping books of account and preparing all financial statements.
The Committee will obtain premises they consider suitable for the Club’s activities and undertake all negotiations regarding purchase price, leasing, or rent and terms.
(a) Applicants for membership must be aged 16 or over although in exceptional circumstances younger applicants may be admitted at the discretion of the Committee.
(b) Applications for membership must be proposed and seconded by two members and passed to the Membership Secretary who will display the application prominently at the Club premises for at least 14 days before bringing the application before the Committee.
(c) An applicant who is unable to provide a Proposer and Seconder under the terms of (b) above may still be considered for membership by the Committee. The Committee will take into account:
(i) Playing experience in other clubs.
(ii) EBU Ranking.
(iii) Standard of play judged by Committee members.
(iv) Overall acceptability as a member of the Club.
(d) The Committee may or may not elect any applicant as it thinks fit.
(e) A member may resign from the club at any time but no part of the subscription will be refunded.
(f) The Committee may suspend or terminate the member-ship of any member whose conduct they consider to be contrary to the interests of the Club, without being called upon to give reasons.
(g) A copy of the rules of the club will be supplied free to all members.
(a) Visitors are welcome at all Bridge sessions with the approval of a member of the Committee.
(b) Visitors must enter their name and address in the “Visitors Book”.
(c) No visitor may attend more than six club sessions in any one calendar year.
(i) The annual subscription is decided from time to time by a Resolution passed by at least two-thirds of the members present at a General Meeting of the Club. The notice calling the meeting must contain details of the proposed subscription.
(ii) Subscriptions are due annually on 1st January. If a subscription is not paid by 1st February then the membership lapses.
(iii) Any member elected to the Club after 1st April will pay a subscription calculated as follows from the date of application:
1st April to 30th June 75% of Annual Subscription
1st July to 30th September 50 % of Annual subscription
1st October to 31st December 25% of Annual Subscription
(iv) Table money will be charged at an amount set from time to time by the Committee.
(b) DRAWING OF CHEQUES
All cheques drawn on the Club’s Bank Account must be signed by the Treasurer or Chairman and countersigned by a Committee member.
The Accounts of the Club, made up to 31st December each year, must be audited annually by an Auditor elected by the Committee. The Auditor may not be a member of the Committee.
(d) ASSETS OF THE CLUB
(i) All assets of the Club (other than the every day use cash which is controlled by the Treasurer) are vested in not less than two or more than four Trustees appointed by the Committee.
(ii) The Trustees will hold office until death or resignation or removal from office by the Committee.
(iii) The Trustees will deal with property of the Club as directed by Resolution of the Committee (of which an entry in the approved minutes is conclusive evidence) and they will be indemnified against risk and expense out of Club funds.
(iv) The Club will maintain a portfolio of investments and savings accounts. Moneys committed to the portfolio by the Committee may not be assigned to any purpose other than the provision or maintenance of premises as required by Section 4, except as approved by a Resolution passed by at least two-thirds of the members present at a General Meeting of the Club. The notice calling the meeting must contain details of the proposed assignment of the assets in the portfolio.
(a) ANNUAL GENERAL MEETING
The Annual General Meeting of the Club is to be held in March each year for:
(i) The Presentation and (if accepted) the passing of the accounts for the financial year ended on the 31st December immediately prior to the meeting.
(ii) The election of Officers and the Committee
(iii) Any other business which has been communicated to the Secretary and included in the Notice of the Meeting sent to Members.
(b) EXTRAORDINARY GENERAL MEETING
An Extraordinary General Meeting may be convened by:
(i) The Secretary acting on behalf of the Committee
(ii) A request in writing signed by at least twelve members of the Club who are not Committee members, stating the business to be discussed.
(i) At least 14 days notice of a General Meeting must be sent or handed to every member. The notice must give the time of the meeting, where it is being held and the business to be transacted.
(ii) The business of a General Meeting must be limited to matters dealt with in these rules and any other business specified in the notice convening the meeting.
(iii) The quorum at any General Meeting is twenty members.
(i) Every full member present at a General Meeting has one vote on each motion. The result will be decided by a majority of votes except for matters dealt with under rules 7(a)(i), 7(d)(iv) and 9(a) dealing with subscriptions, assets of the club and the amendment of rules.
(ii) Any member who is unable to attend a General Meeting may write to the Chairman of the meeting saying how he wishes his vote or votes on the business to be transacted at the meeting to be recorded. Failure to receive, record and count any such vote for whatever reason will not invalidate any relevant resolution of the meeting.
(a) AMENDMENT OF RULES
Any change to these rules can only be made by a Resolution passed by at least two-thirds of the members present at a General Meeting. The notice of the meeting must contain particulars of the proposed change.
The Committee may make such By-Laws (not inconsistent with these rules) as they think expedient for regulating the conduct and affairs of the Club. All such By-Laws are binding on the members of the Club until repealed by the Committee or set aside by a Resolution of a General Meeting of the Club. All such By-Laws must be available for inspection by members.
The Club will continue to exist until otherwise decided either through force majeure or with the expressed wish of three-fourths of the members. The proceeds realised from the assets, after discharge of all liabilities, are to be disposed of by the Committee as instructed by Resolutions passed at a General Meeting called for that purpose.
The headings for these rules are for ease of reference only and are not to be taken into account in interpretation of the rules.