Minutes

Chichester Bridge Club Virtual Committee Meeting

Tuesday 15 June at 7.00 pm

Present: Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Stuart Pembery, Jon Brooks, Brian Gillbanks

1. Apologies for absence: Peter Burns, Liz Peavot

.

2. The minutes of the meeting held on 18 May 2021 were approved as read.
   • Matters Arising
     1.  The tablecloths have been ordered
     2. JJ will be having an online meeting on 24^th June to discuss the opening of the club to face to face meetings and what the school require from us
     3. TS had looked into mixing with another club for mutual online sessions but it would be very difficult to organise and administer the registration of extra players

3. Balance of Account / Banking matters

• CC has set up a second bank account for general funds.
• Bank balance for Bank account 1 is £4709.41
• Bank balance for Bank account 2 is £3000.00
• CC and JJ to inform the Investment managers of the new account.

• Cashless Payments – nothing to report                   

4. School / Licence

• .No action

5. EBU matters / SCCBA

• No further advice received from the EBU or information about the insurance (TS)
• Nothing received from Sussex (TS)

6. Directing /Director Training /Education

•  Sarah Hutchinson is going on 2 directors courses (TS)
• Jon Brooks needs to be added to the online and face to face directors lists
• Nothing on education

7. Bridge Matters

• Re-opening schedule / Club sessions
  • We have enough directors currently but we have more online directors than face to face directors (TS)
  • Discussion was made about the need for a second online session when the club opens up to face to face meetings. It was felt that another online session should be provided when we go live. It was decided to opt for a new Wednesday afternoon online session. TS to confirm the details for SB to send out to the membership
    • Monday evening 7pm online 20-24 boards
    • Tuesday afternoon 3:30 face to face 20 boards
    • Wednesday afternoon 2pm online (new session) 20 boards
    • Thursday evening 7pm face to face (currently online). Initially face to face with 18 boards moving up to 20-24 boards after the first few weeks
    • Alternate Friday afternoon 3:30 gentle bridge face to face. Flexible number of boards
    • Alternate Saturdays evening 7pm face to face. Up to 24 boards
  • A Swiss teams date in July needs to be published. TS to provide SB with details
  • David Telfer will not be coming back as a director for Face to face meetings due to other commitments and we will have to find someone else to organise any Swiss teams or Random teams sessions. Though the use of the online booking system will help ensure even numbers of pairs, as required.
  • It was decided to aim for a start to face to face meetings the week commencing 2^nd August, subject to school and government requirements and Risk Assessment check
  • JJ to see TS about using the club computer for the online Google meeting with Mark Nichols on 24^th June
  • TS to confirm the dates for the next Simultaneous Pairs for SP to publicise to members
  • SP to correct the schedule of events to show Thursday is now at 7pm
  • JB dealt with an earlier event, following a complaint at the table on behalf of the committee. He has analysed the details and spoken to the parties. No penalties were issued and problem has been resolved, no further action is required. JJ and TS thanked JB for handling this issue.

8. Administration

• No actions required

9. BBO

• No actions required

10. Membership matters and Applications

• No new memberships or removals (SP)

11. Housekeeping and Clubhouse matters

• As mentioned the tablecloths are on order

12. AOB
    • SP announced that from mid October he will be moving to Antigua for the winter and so will be relinquishing his roles and resigning from the committee.

Consequently a new member will be needed to replace his skills, preferably someone with IT skills for managing Bridgewebs and membership communications and the website. The new member should be on board from the beginning of September and SP needs to start the handover of duties at this time.

SP to put the vacancy notice on the web site

• • JB was asked if he could take over the IT side of things with his IT skills
  • JJ attended Prue Harts funeral. Prue’s family expressed their thanks and gratitude to club for all the help and support the members had given to her.
  • TS confirmed that any recordings of the committee meeting are not kept
  • TS to contact the people who set up the tables and deal the hands in preparation for the face to face meetings.
  • JB proposed that the next meeting (subject to government and school requirements) should be a face to face meeting at the clubhouse. It was agreed as it would also enable to check out the bridge mates and anything else

13. Date of Next Meeting

7PM, Tuesday 20 July  2021 at the clubhouse

1. BG 15/06/2021

​

Minutes

Chichester Bridge Club Virtual Committee Meeting

Tuesday 18 May at 7.00 pm

Present: Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Liz Peavot, Stuart Pembery, Peter Burns, Brian Gillbanks

1. Apologies for absence: Jon Brooks

.

2. The minutes of the meeting held on 6 April 2021 were approved as read.

• BG taking the minutes
• JJ new tablecloths in hand

3. Balance of Account / Banking matters

• Bank balance is £6991.71

• Cashless Payments

CC recommended a second bank account could be used for the management of membership and attendance money. This would also assist the membership secretary. CC to approach Lloyds with regards the second bank account to see what fees might be incurred setting up and using a second account. If the fees are low, then CC to go ahead and set up the second account. PB suggested that this second account to then be used for operating funds, while the original bank account to become the membership/attendance account, as many members already use this account to pay their membership fees, which was  agreed. PS stated that several new online banks don’t charge fees for bank accounts, and if the Lloyds fees are too high the new account could be made to an online bank e.g. Starling Bank..

This does mean that all members will need to pay via a cashless method. Any member unable to use a cashless facility should find a friend to make the payments on their behalf

4. School / Licence

• JJ stated that the licence was now complete until June 2023. A review of the licence(normally 5 years) would need to be started in June2022 for the next licence. Mike Campbell had been informed
• TS suggested that a copy of the Licence be held in the office in the club house, which JJ will do once the clubroom is open.

5. EBU matters / SCCBA

• TS the Risk Assessment guidelines from the EBU has not been finalised and we still await the final version.
• JJ happy to do the Risk Assessment, though the full extent of the assessment is unknown with input also from the school
• A Risk Assessment needs to be done before the club can return to face to face meetings

6. Directing /Director Training /Education

• CC requested further education for online directors, for handling online issues, such as failure to alert a bid. PB will instigate some education for the online directors
• Still issues with people failing to explain alerts. Members reminded to ask for an explain at every occasion to get the players to explain as they bid. SP notes on the weekly message have been very clear on this.
• SP stated that some physical devices make it difficult to add an explanation when bidding, but each player should still ask for an explanation.
• 2 new online directors have been appointed. Margaret Sanger and Sarah Hutchinson.
• Stuart Pembery has had to step down as an online Director due to work commitments
• Are there enough directors for online and face to face meetings? PB to ask the current directors to see what the availability will be like when we start face to face meetings.
• PB to offer a refresher course for face to face directors as it has been a while since the we have had face to face meetings,
• TS nothing to add on education

7. Bridge Matters

• Re-opening schedule / Club sessions
  • JJ to enquire how and when the school is prepared for us to use the clubhouse, and what are their plans for the use of the clubhouse in Autumn.
  • The Risk Assessment as already mentioned will need to be completed
  • Public Liability for officers is covered by the EBU insurance policy as long as we are not negligent.
  • We need to define the sessions, directors and what numbers can be expected to attend
• Host Rota
  • TS. As members will be added to Bridgewebs, which provides a  partner search facility, the Host system is to become redundant
• Club Sessions
  • After much debate it was decided that once we are allowed Face to Face meetings the following schedule of sessions would be proposed

Monday Evening Online

Tuesday Afternoon Face to Face

Thursday Evening Face to Face

• TS to canvas Saturday face to face players and directors to see if there is a consensus for Saturday bridge
• Thursday afternoon online bridge will move to Thursday evening online bridge from June to enable members to enjoy summer afternoons. TS to revise the Directors schedule accordingly. TS to send message to members advising of the Thursday timing change.
• CC suggested we could buddy up with another online club to allow our members to take advance of their online session while their members can take part in our Monday evening session. This would give our online members access to more than 1 online session, currently proposed. TS to look into which clubs might be able to buddy up, would David Wheeler know. Clubs like Henfield or Cuckfield might be interested.

8. Administration

• Transfer of membership data to Bridgewebs

SP stated that the transfer of all members to Bridgewebs has taken place. Thanks to CC for assisting the quality of data .Guests and Students will be transferred over the next 2 weeks, which was agreed.  Tabs will be used to identify specific groups of members. Each member will be able to maintain their own account details.

This means that the old membership spreadsheet is redundant and all details will be managed via Bridgewebs.

To be on Bridgewebs all members must have an EBU number and an email address (which could be a nominated friend’s email)

• Email Platforms

PB. Emails can be sent from Bridgewebs, using the tabs to select the group of recipients. SP to set up an example.

• Zoom Account
  • The use of SPs Zoom account was used to great affect at the start of the online bridge rollout. With the success of BBO then ZOOM has ceased to be used for problem solving and will stop being used from 24^th May. SP to send out a message. Anyone with logon issues can contact the Director. SP still happy to help people with BBO issues via ZOOM by appointment.
  • For special events like SIMS the club Zoom account will be made available

9. BBO

No comments

10. Membership matters and Applications

• No new member applications to review
• Membership for Gentle Bridge Attendees

After much debate about general membership fees and categories of member (online only, face to face only, Gentle Bridge, Guest) it was decided to keep membership for new Gentle Bridge players at £5, the current online membership fee. This to be reviewed in the new year as the 2022 fees are decided, but consensus was that all member including Gentle Bridge members should be charged the full £25 fee.

11. Housekeeping and Clubhouse matters
    1. JJ and LP to source 20 new table cloths. The cost of the velvet needed was agreed at £20 per table (£400).LP to see if Nigel at Balken can do something to make the tablecloth. JJ said should would be happy to apply her sewing skills to make the tablecloths if required
    2. LP will talk to the caretaker to find out what is the status report of the tiling of the office floor. Table damage is being done as the tables are stored away.
    3. JJ to ask the school about their Risk Assessment requirements

12. AOB
    1. CC made a request for more Swiss Pairs events. TS said there was a SIMS event in July and it was agreed to run a Swiss Pairs event in June and a few through the year. TS to update the event calendar, PS will be informing everyone in his weekly message to the members as per normal.

13. Date of Next Meeting

7PM, Tuesday15 June 2021

BG 18/05/2021

​

Minutes of Virtual Committee Meeting

Chichester Bridge Club

2 March 2021at 7.00 pm

Present:

Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Peter Burns,  Liz Peavot, Stuart Pembery (until 7.30), Brian Gillbanks, Jon Brooks.

1. There were no apologies for absence. 

2. The minutes of the meeting held on 26 January 2021 were read and approved.  There were no matters arising

3. Balance of account £6469.93.  CC reported that the investment committee was considering investing a further amount.  This would not all be available for immediate withdrawal from the investment funds if needed, but the balance in the account was considered sufficient for immediate needs.

4. AGM – Zoom link to be issued on the day for the AGM to start at 6.45 for 7.00 pm.

AGM agenda  finalised and approved as submitted to the committee

SP/PB to publish documents on website and email to membership. 

TS to set up polls for voting at the meeting .  JJ to address the meeting with possible bullet points on a PPP.  CC to explain the Amendments and the Accounts with PPP (to be sent to TS). 

Election of officers: all committee members to provide names of proposers and seconders (not committee members) by March 16^th.

JB queried whether questions could be asked by the membership following the official part.  This was confirmed. 

Members not on email to be sent documents by post – TS to arrange.

5. School/Licence – still awaited.

6. EBU – nothing to be actioned

7. Education: nothing to report

8. Bridge Matters:

-The committee discussed future sessions both online and f2f when the restrictions are lifted and will consider combining both, with definite session times to be decided at a later date.

-Alerting remains a problem for some players online – all to be encouraged to follow the guidelines.  LP had email from a member and will respond.

- The number of late registrations had gone down, but some players still register after the 1.45 guideline.  It is up to the director to close the entry between 1.45 and 2.00 pm.

- Following a problem with disconnection at the start of a tournament, it was decided to allow a max. of 5 minutes for a player to reconnect.

-Sussex Pairs – 7 pairs qualified for the Sussex Pair Championships to be held on March 13^th.

- PB to contact LS re online table movements.

9. Membership matters and applications:

Applications were received from the following applicants and duly approved by the committee:

Kit Magrath, Rosemary Alexander, Bridget Trotter, Elaine Hopcroft.

10. AOB - BG raised the issue of combining f2f and online bridge simultaneously, playing one tournament.  This was considered too difficult to arrange.  JJ wondered if two separate sessions might be run at the same time.  It was left to be decided later in the year.

CC  raised the matter of cashless payment, but can’t move forward until the website is updated.  CC to discuss with SP.

11. Date of next meeting: 6^th April 2021

TS 21 March 2021

Minutes

Chichester Bridge Club Virtual Committee Meeting

Tuesday 15 June at 7.00 pm

Present: Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Stuart Pembery, Jon Brooks, Brian Gillbanks

1. Apologies for absence: Peter Burns, Liz Peavot

.

2. The minutes of the meeting held on 18 May 2021 were approved as read.
   • Matters Arising
     1.  The tablecloths have been ordered
     2. JJ will be having an online meeting on 24^th June to discuss the opening of the club to face to face meetings and what the school require from us
     3. TS had looked into mixing with another club for mutual online sessions but it would be very difficult to organise and administer the registration of extra players

3. Balance of Account / Banking matters

• CC has set up a second bank account for general funds.
• Bank balance for Bank account 1 is £4709.41
• Bank balance for Bank account 2 is £3000.00
• CC and JJ to inform the Investment managers of the new account.

• Cashless Payments – nothing to report                   

4. School / Licence

• .No action

5. EBU matters / SCCBA

• No further advice received from the EBU or information about the insurance (TS)
• Nothing received from Sussex (TS)

6. Directing /Director Training /Education

•  Sarah Hutchinson is going on 2 directors courses (TS)
• Jon Brooks needs to be added to the online and face to face directors lists
• Nothing on education

7. Bridge Matters

• Re-opening schedule / Club sessions
  • We have enough directors currently but we have more online directors than face to face directors (TS)
  • Discussion was made about the need for a second online session when the club opens up to face to face meetings. It was felt that another online session should be provided when we go live. It was decided to opt for a new Wednesday afternoon online session. TS to confirm the details for SB to send out to the membership
    • Monday evening 7pm online 20-24 boards
    • Tuesday afternoon 3:30 face to face 20 boards
    • Wednesday afternoon 2pm online (new session) 20 boards
    • Thursday evening 7pm face to face (currently online). Initially face to face with 18 boards moving up to 20-24 boards after the first few weeks
    • Alternate Friday afternoon 3:30 gentle bridge face to face. Flexible number of boards
    • Alternate Saturdays evening 7pm face to face. Up to 24 boards
  • A Swiss teams date in July needs to be published. TS to provide SB with details
  • David Telfer will not be coming back as a director for Face to face meetings due to other commitments and we will have to find someone else to organise any Swiss teams or Random teams sessions. Though the use of the online booking system will help ensure even numbers of pairs, as required.
  • It was decided to aim for a start to face to face meetings the week commencing 2^nd August, subject to school and government requirements and Risk Assessment check
  • JJ to see TS about using the club computer for the online Google meeting with Mark Nichols on 24^th June
  • TS to confirm the dates for the next Simultaneous Pairs for SP to publicise to members
  • SP to correct the schedule of events to show Thursday is now at 7pm
  • JB dealt with an earlier event, following a complaint at the table on behalf of the committee. He has analysed the details and spoken to the parties. No penalties were issued and problem has been resolved, no further action is required. JJ and TS thanked JB for handling this issue.

8. Administration

• No actions required

9. BBO

• No actions required

10. Membership matters and Applications

• No new memberships or removals (SP)

11. Housekeeping and Clubhouse matters

• As mentioned the tablecloths are on order

12. AOB
    • SP announced that from mid October he will be moving to Antigua for the winter and so will be relinquishing his roles and resigning from the committee.

Consequently a new member will be needed to replace his skills, preferably someone with IT skills for managing Bridgewebs and membership communications and the website. The new member should be on board from the beginning of September and SP needs to start the handover of duties at this time.

SP to put the vacancy notice on the web site

• • JB was asked if he could take over the IT side of things with his IT skills
  • JJ attended Prue Harts funeral. Prue’s family expressed their thanks and gratitude to club for all the help and support the members had given to her.
  • TS confirmed that any recordings of the committee meeting are not kept
  • TS to contact the people who set up the tables and deal the hands in preparation for the face to face meetings.
  • JB proposed that the next meeting (subject to government and school requirements) should be a face to face meeting at the clubhouse. It was agreed as it would also enable to check out the bridge mates and anything else

13. Date of Next Meeting

7PM, Tuesday 20 July  2021 at the clubhouse

1. BG 15/06/2021

​

Minutes of Virtual Committee Meeting

Chichester Bridge Club

26 January 2021 at 7.00 pm

Present:

Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Peter Burns,  Liz Peavot, Stuart Pembery, Brian Gillbanks, Jon Brooks.

1. There were no apologies for absence. 

2. The minutes of the meeting held on 10 December 2020 were read and approved

3. Balance of account £4,659.12, considerably lower than last month as £6,700 was transferred to the investment account.  The cash on deposit there earns 0.75% as opposed to zero in the Lloyds current account and is on instant access, so could be transferred back, if required.

CC submitted the draft accounts to 31/12/2020 to the committee prior to the meeting.  BG queried the purpose of the investment account and JJ explained this was to replace the clubhouse when it reaches the end of its lifespan.  CC agreed to issue notes to accompany the accounts to explain the details.

A discussion took place re the introduction of a cashless system to collect table money on return to face to face bridge if a suitable system could be found.  CC to investigate with SP, PB and JJ assisting to evaluate the findings.

The charge for SIM pairs events by the EBU has reverted to its historical cost, which means the club subsidises each player by £1.75 at current exchange rates.  Online bridge produces a reasonable profit, as costs are considerably lower than F2F bridge.  The committee agreed to continue with its usual pattern of 4 Sim Pair Events per year.

4. The AGM will take place online as agreed on 23 March 2021, 6.45 for 7.00 pm.  TS to prepare papers and circulate.  SP to publish date on website. 

All committee members agreed to stand again, with additional co-opted members Brian Gillbanks and Jon Brooks standing for the first time. 

The change to the constitution to be included in the Agenda.

5. JJ reported that she had been notified by the school that the Licence wasn’t complete. The Head and M Nicholds are now to sign and it should be received soon.

6. EBU – no matters to report or to action.

7. Education: SP reported attendance and completion of EBED Training course.

8. Bridge Matters:

• TS raised concern over uploading of SIM file to tournament session prior to start, which directors can access after it is uploaded.  In future events non-duty directors should be excluded from director functions for the session once the file is uploaded.  The director running the session (having uploaded the file) cannot play in the session.
• Tournament movements: a number of members had queried the use of Danish Pairs instead of Mitchell/Howard movements for larger sessions.  It was agreed to leave the decision with the duty director.  PB to respond to members’ queries.
• Following further comments on the number of boards played, this was discussed again.  It was decided to leave the arrangements unchanged with 18 boards on Tuesday and Thursday afternoon and 20-24 on Monday evening.
• Completion and prize records for 2020 – this had not been recorded following the closure of the club in March 2020 and the introduction of online bridge
• The Sussex Heat took place on January 26^th, attracting 18 tables including a number of visitors.  TS to submit results to Gerry Stanford and follow up.

9. Zoom / BBO and late registration: it was agreed to contact those members whose late registration caused difficulties in setting up sessions.  PB and SP to investigate possibility to close registration 5 minutes prior to tournament start.

10. Membership matters and applications:

Applications were received from the following applicants and duly approved by the committee:

Valerie Young, John Shorney, John Mccaughan, Gilly Marshall-Lee, Bryan Williams, Jo Williams, Cathy Fathers, Jean Payne.

11. AOB

There was discussion of best behaviour at bridge.

Alerting: members are encouraged to self-alert.

12. Date of next meeting: 2 March 2021 at 7.00 pm

TS 21 February 2021

Minutes of Virtual Committee Meeting

Chichester Bridge Club

10 December 2020 at 5.00 pm

Present:

Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Peter Burns, Liz Peavot, Stuart Pembery, Brian Gillbanks, Jon Brooks.

1. There were no apologies for absence.  JJ welcomed Jon Brooks to the committee.

2. The minutes of the meeting held on 22 October 2020 were read and approved

3. Balance of Accounts: the Bank account showed a balance of £10711.54 at the end of November. 

CC reported that the accounts had been submitted to HMRC following the independent examiner’s report.

She also reported that the final payment to the tea ladies was due in a week’s time.

Membership subscriptions for 2020/2021 will be allocated on a 50/50 basis to each year.

4. It was decided to hold the 2021 AGM online.  Zoom arrangements and other details to be finalised at the next meeting.  The number of participants under current arrangements would be limited to 100.  Date of AGM 23 March 2021.

5. EBU matters: an email circulated to all clubs to nominate a member for the board was noted but no action will be taken.

6. Education: SP to attend EBED training course at a date to suit.

7. Bridge Matters:

Membership is growing and it was suggested that we might initiate a membership drive.  SP will consider writing an options paper. JJ reminded the committee that our current facilities for face-to-face bridge are limited to 18 tables.

Sim Pairs date set for Monday 14 January.  TS to upload the hands and direct.  Brian Gillbanks offered to be host for the session.

Table Movements: there was discussion of table movements with PB explaining that it was fairer to play a Swiss type movement with tournaments exceeding 15 tables, but it is the director’s right to decide which movement to use.

8. Member behaviour: Alerting and announcing are still patchy and need more reinforcement.  SP extended his offer to help with online issues. “Voice” on BBO was trialled but did not prove popular.

9. Membership matters and applications:

The following applications were received and approved:

Elizabeth (Liffa) Wilson, Dinos Theophanous, David Hutchings, Lee Featherstone, Edna Heliot, Rosemary Dawe,  Philippa Berry, Barbara Stevens,  Ronald Stevens, Charlotte Joseph, Helen Yoward, Dianna Derbyshire

10. Christmas arrangements: a max. of 20 boards to be played, using a Swiss-type movement.  JJ to write a short message.  TS to compile a PPP of members’ message to run on Zoom prior to tournament.

LP to send Christmas cards to members   without email addresses.  JJ’s message to be included.

She will also deliver a Poinsettia to both tea ladies.

11. AOB – There had been some correspondence regarding team matches against other clubs and the possibility of twinning with another time, but no action had been taken.

12. Date of next meeting: 26 January 2021 at 7.00 pm

TS 23/01/2021

Minutes

Chichester Bridge Club Virtual Committee Meeting

Tuesday 15 June at 7.00 pm

Present: Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Stuart Pembery, Jon Brooks, Brian Gillbanks

1. Apologies for absence: Peter Burns, Liz Peavot

.

2. The minutes of the meeting held on 18 May 2021 were approved as read.
   • Matters Arising
     1.  The tablecloths have been ordered
     2. JJ will be having an online meeting on 24^th June to discuss the opening of the club to face to face meetings and what the school require from us
     3. TS had looked into mixing with another club for mutual online sessions but it would be very difficult to organise and administer the registration of extra players

3. Balance of Account / Banking matters

• CC has set up a second bank account for general funds.
• Bank balance for Bank account 1 is £4709.41
• Bank balance for Bank account 2 is £3000.00
• CC and JJ to inform the Investment managers of the new account.

• Cashless Payments – nothing to report                   

4. School / Licence

• .No action

5. EBU matters / SCCBA

• No further advice received from the EBU or information about the insurance (TS)
• Nothing received from Sussex (TS)

6. Directing /Director Training /Education

•  Sarah Hutchinson is going on 2 directors courses (TS)
• Jon Brooks needs to be added to the online and face to face directors lists
• Nothing on education

7. Bridge Matters

• Re-opening schedule / Club sessions
  • We have enough directors currently but we have more online directors than face to face directors (TS)
  • Discussion was made about the need for a second online session when the club opens up to face to face meetings. It was felt that another online session should be provided when we go live. It was decided to opt for a new Wednesday afternoon online session. TS to confirm the details for SB to send out to the membership
    • Monday evening 7pm online 20-24 boards
    • Tuesday afternoon 3:30 face to face 20 boards
    • Wednesday afternoon 2pm online (new session) 20 boards
    • Thursday evening 7pm face to face (currently online). Initially face to face with 18 boards moving up to 20-24 boards after the first few weeks
    • Alternate Friday afternoon 3:30 gentle bridge face to face. Flexible number of boards
    • Alternate Saturdays evening 7pm face to face. Up to 24 boards
  • A Swiss teams date in July needs to be published. TS to provide SB with details
  • David Telfer will not be coming back as a director for Face to face meetings due to other commitments and we will have to find someone else to organise any Swiss teams or Random teams sessions. Though the use of the online booking system will help ensure even numbers of pairs, as required.
  • It was decided to aim for a start to face to face meetings the week commencing 2^nd August, subject to school and government requirements and Risk Assessment check
  • JJ to see TS about using the club computer for the online Google meeting with Mark Nichols on 24^th June
  • TS to confirm the dates for the next Simultaneous Pairs for SP to publicise to members
  • SP to correct the schedule of events to show Thursday is now at 7pm
  • JB dealt with an earlier event, following a complaint at the table on behalf of the committee. He has analysed the details and spoken to the parties. No penalties were issued and problem has been resolved, no further action is required. JJ and TS thanked JB for handling this issue.

8. Administration

• No actions required

9. BBO

• No actions required

10. Membership matters and Applications

• No new memberships or removals (SP)

11. Housekeeping and Clubhouse matters

• As mentioned the tablecloths are on order

12. AOB
    • SP announced that from mid October he will be moving to Antigua for the winter and so will be relinquishing his roles and resigning from the committee.

Consequently a new member will be needed to replace his skills, preferably someone with IT skills for managing Bridgewebs and membership communications and the website. The new member should be on board from the beginning of September and SP needs to start the handover of duties at this time.

SP to put the vacancy notice on the web site

• • JB was asked if he could take over the IT side of things with his IT skills
  • JJ attended Prue Harts funeral. Prue’s family expressed their thanks and gratitude to club for all the help and support the members had given to her.
  • TS confirmed that any recordings of the committee meeting are not kept
  • TS to contact the people who set up the tables and deal the hands in preparation for the face to face meetings.
  • JB proposed that the next meeting (subject to government and school requirements) should be a face to face meeting at the clubhouse. It was agreed as it would also enable to check out the bridge mates and anything else

13. Date of Next Meeting

7PM, Tuesday 20 July  2021 at the clubhouse

1. BG 15/06/2021

​

Minutes

Chichester Bridge Club Virtual Committee Meeting

Tuesday 15 June at 7.00 pm

Present: Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Stuart Pembery, Jon Brooks, Brian Gillbanks

1. Apologies for absence: Peter Burns, Liz Peavot

.

2. The minutes of the meeting held on 18 May 2021 were approved as read.
   • Matters Arising
     1.  The tablecloths have been ordered
     2. JJ will be having an online meeting on 24^th June to discuss the opening of the club to face to face meetings and what the school require from us
     3. TS had looked into mixing with another club for mutual online sessions but it would be very difficult to organise and administer the registration of extra players

3. Balance of Account / Banking matters

• CC has set up a second bank account for general funds.
• Bank balance for Bank account 1 is £4709.41
• Bank balance for Bank account 2 is £3000.00
• CC and JJ to inform the Investment managers of the new account.

• Cashless Payments – nothing to report                   

4. School / Licence

• .No action

5. EBU matters / SCCBA

• No further advice received from the EBU or information about the insurance (TS)
• Nothing received from Sussex (TS)

6. Directing /Director Training /Education

•  Sarah Hutchinson is going on 2 directors courses (TS)
• Jon Brooks needs to be added to the online and face to face directors lists
• Nothing on education

7. Bridge Matters

• Re-opening schedule / Club sessions
  • We have enough directors currently but we have more online directors than face to face directors (TS)
  • Discussion was made about the need for a second online session when the club opens up to face to face meetings. It was felt that another online session should be provided when we go live. It was decided to opt for a new Wednesday afternoon online session. TS to confirm the details for SB to send out to the membership
    • Monday evening 7pm online 20-24 boards
    • Tuesday afternoon 3:30 face to face 20 boards
    • Wednesday afternoon 2pm online (new session) 20 boards
    • Thursday evening 7pm face to face (currently online). Initially face to face with 18 boards moving up to 20-24 boards after the first few weeks
    • Alternate Friday afternoon 3:30 gentle bridge face to face. Flexible number of boards
    • Alternate Saturdays evening 7pm face to face. Up to 24 boards
  • A Swiss teams date in July needs to be published. TS to provide SB with details
  • David Telfer will not be coming back as a director for Face to face meetings due to other commitments and we will have to find someone else to organise any Swiss teams or Random teams sessions. Though the use of the online booking system will help ensure even numbers of pairs, as required.
  • It was decided to aim for a start to face to face meetings the week commencing 2^nd August, subject to school and government requirements and Risk Assessment check
  • JJ to see TS about using the club computer for the online Google meeting with Mark Nichols on 24^th June
  • TS to confirm the dates for the next Simultaneous Pairs for SP to publicise to members
  • SP to correct the schedule of events to show Thursday is now at 7pm
  • JB dealt with an earlier event, following a complaint at the table on behalf of the committee. He has analysed the details and spoken to the parties. No penalties were issued and problem has been resolved, no further action is required. JJ and TS thanked JB for handling this issue.

8. Administration

• No actions required

9. BBO

• No actions required

10. Membership matters and Applications

• No new memberships or removals (SP)

11. Housekeeping and Clubhouse matters

• As mentioned the tablecloths are on order

12. AOB
    • SP announced that from mid October he will be moving to Antigua for the winter and so will be relinquishing his roles and resigning from the committee.

Consequently a new member will be needed to replace his skills, preferably someone with IT skills for managing Bridgewebs and membership communications and the website. The new member should be on board from the beginning of September and SP needs to start the handover of duties at this time.

SP to put the vacancy notice on the web site

• • JB was asked if he could take over the IT side of things with his IT skills
  • JJ attended Pru Harts funeral. Pru’s family expressed their thanks and gratitude to club for all the help and support the members had given to her.
  • TS confirmed that any recordings of the committee meeting are not kept
  • TS to contact the people who set up the tables and deal the hands in preparation for the face to face meetings.
  • JB proposed that the next meeting (subject to government and school requirements) should be a face to face meeting at the clubhouse. It was agreed as it would also enable to check out the bridge mates and anything else

13. Date of Next Meeting

7PM, Tuesday 20 July  2021 at the clubhouse

1. BG 15/06/2021

​

Minutes of Virtual Committee Meeting

16 September 2020 at 4.00 pm

Present:

Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Peter Burns, David Telfer, Liz Peavot, Stuart Pembery, Brian Gillbanks.

1. There were no apologies for absence

2. The minutes of the meeting held on 10 August were read and approved

3. Matters arising: JJ confirmed talking to Margaret Kennard and Lise Seddon re scaling down / discontinuation of payments .  CC will confirm details via email.

4. Balance of account on 16 September £10156.74

As suggested by accountants, CC submitted account to committee for approval in view of the cancellation of the AGM in March 2020.  Following clarification of a few minor points, committee unanimously approved accounts.  CC will liaise with accountant who will verify the amount of tax to be paid.

5. Bridge matters:
   1. TS reported receiving a number of notifications from EBU detailing guidelines for re-opening.  In view of the recent introduction of further restrictions, this is not possible at the moment.
   2. Robots: following comments from players, it was decided to conduct a survey of online players to establish whether it is preferable to use robots or allow a sit-out.  SP to action.
   3. Following suggestions from a few members, the committee discussed issuing invitations to members of neighbouring clubs to play in the CBC online sessions.  This was approved, TS to action.  Guest players will be able to join 6 times before being asked to join and pay a £5.00 administration fee.
   4. Gentle Bridge: the numbers for these sessions are low and it was decided to survey those on the circulation list to establish viability.  The reduction in numbers of partly due to other options offered by EBED which clash with CBC sessions. 
6.  Zoom:

1. TS has set up Zoom for club and teaching use, but the way this is going to work was not clarified.  To be followed up.
2. Setting up online tournaments: PB offered to take over from SP and will set up tournaments for the time being. 
3. TDs joining on Zoom before start of session: TS will put this request to all TDs when the next director rota is circulated.
4. Zoom to be permanently open as a meeting place for members: outcome of discussion on this was not clear – to be followed up.
5. Article on break-out rooms in Zoom as explained in September issue of EBU magazine – put on hold until next meeting

7. Membership applications: there were none

8. Subscriptions for 2021: in view of the unusual circumstances and following discussion, the committee has decided to proceed as follows: Membership for existing members will be extended for 2021 without a further subscription being paid.  Any new members/applicants will be able to play in 6 sessions before being asked to join and pay a £5.00 administration fee.  Applications will be processed in the normal way and all members are expected to follow the BB@B guidelines.

It is hoped that this will retain members, particularly those who are not currently playing in online sessions.

9. Donations: following the deaths of Jean Buttery, Moyra Hendry and Chris Coote, JJ suggested making a £50.00 donation to St Wilfrid’s Hospice, which was approved.

JJ requested that SAGE would be considered as the next beneficiary of any charity event run by the Club

TS received a request for sponsorship from Stonepillow, which will not be followed up.

10. AOB – Sim Pairs : CBC will take part in the October Sim pairs event.  TS to register and advise date.

Copy on home page of website: SP to bring up to date in line with current sessions.

11. Date of next meeting: 22 October 2020 at 5.00 pm (online).

TS 17/09/2020

Present: Julie Jones, Chairman, Carolyn Cox, Treasurer, Thea Sydenham, Secretary, Peter Burns, David Telfer, Liz Peavot, Stuart Pembery, Brian Gillbanks.

1. There were no apologies for absence
2. The minutes of the meeting held on 13 July 2020 were approved
3. Matter arising: tea ladies’ pay: following discussion, it was decided continue to pay the tea ladies in line with the furlough scheme until the end of October and then to pay them two further amounts, being 50% of their pre virus payment in November and 25% in December, after which we would cease payments.  JJ to explain to Margaret and Lise.
4. Balance of account at the end of July 2020: £9304.59
5. School licence: there has been no further progress.  To be reactivated when school reopens.

Following a report from LP that clubhouse may be used a dining area, it was confirmed by JJ that school is entitled to use the room as required.   Committee to safeguard tables/chairs if possible.  DT to talk to Chris Parrott.

6. Teaching will resume in September.   SP’s request to train as instructor was approved.  Club will sponsor training.
7. A proposal to hold hybrid sessions, where some players would play on their digital devices at the club and others at home, was put on hold.

Sim pairs: following discussion, it was decided that CBC will register for the Autumn Sim Pairs event in October.

Director rota: Liz Senior to be included on the rota following training.

A Swiss Pairs-type event is planned for September.  DT to organise and publicise.   

8. Membership applications: there were none.

It was suggested that an email was circulated to all members with a general update.  TS to send.

9. Sam Price (chair lad) has returned keys to DT. Assistant David Bissett is passing his key to younger brother who will take on task when club reopens.

Jess Gleeson to be asked to return all boxes/cards to club.  CC  to contact Jess re return of dealing machine, as this should not be left at the club.

10. AGM and tax matters: CC needs to pay HMRC in September and will contact accountants in connection with this.  It is proposed that accounts are submitted to HMRC without members’ approval, provided that this possible, as it was agreed that we did not want to hold a virtual AGM.
11. The level of subscriptions needs to be discussed at the next meeting.
12. Zoom: to date, the Zoom facility used for club sessions been provided by SP.  TS to set up Zoom account for club in September.
13. AOB – there was none.
14. Date of next meeting: Monday 14 September at 4.00 pm

TS 9/9/20

Minutes of the Virtual Committee Meeting on 13 July 2020 

Present: Julie Jones, Thea Sydenham, Peter Burns, Stuart Pembery (first half of meeting only), Liz Peavot, Brian Gillbanks. 

Apologies for absence: Carolyn Cox 

1. EBU numbers for students: TS to contact 2nd year students to ask for their EBU numbers in order to register them as club members, with 1st year students to follow in September. 

2. Membership list: SP to reconcile the membership list with the EBU membership list. 

3. It was noted again that the “Members only” page on Bridgewebs is not accessible to all members and is out of date 

4. There were 4 applications for membership, all of which were approved, from the following applicants: 

Ruth Coleshill. Christopher Phillips, Caroline Marriage, Sue Baker. 

5. Following discussion, it was decided to maintain the 4-weekly payments to the tea ladies for the time being, with a view to scaling it down in the autumn.  To be reviewed at next meeting to allow treasurer to put forward point of view. 

6. TS reported that the Bognor Club is considering setting up for online sessions and that she had been contacted for information. 

7. Lessons have now been suspended for the summer – a total of 30 sessions having been delivered. 

8. Monday, Tuesday and Thursday sessions are all equal and open to all members  

9. JJ reported that Marjorie Winn has celebrated her 100th birthday.  DT placed a notice on the website and JJ will send a gift of flowers. 

10. JJ thanked all involved for their excellent work in setting up online club sessions, in particular Stuart P and Peter B.   

11. AOB – there was none. 

12.  Date of next meeting: 10 August at 5.00 pm – online. 

TS 19 July 2020 

Present: Julie jones, Carolyn Cox, Thea Sydenham, David Telfer, Peter Burns, Stuart Pembery, Liz Peavot, Brian Gillbanks. 

There were no apologies of absence. 

1) Minutes and notes from two previous meetings, 11 February at the Clubhouse and 25 May online, were agreed 

2) Following discussion, it was agreed to use code 10 for future online sessions, which will rate sessions for NGS and pay the County Association their customary fees. 

3) It was agreed to publish membership application forms online - SP to action.  

4) Most 1st year students are registered with the EBU when starting a bridge course.  Membership does not automatically continue for the second year course.  It was agreed to register the second year students with the EBU and treat them as members, even though they will not pay membership subscriptions.  SP and TS to coordinate and action. 

5) AOB - there was none. 

TS 12 July 2020 

Tuesday 3 December - 19.00 at the Bridge Club

MINUTES

Present:

Julie Jones                                                                       Chairman                                                                                                                      David Telfer                                     

Thea Sydenham                Secretary                                                                                                                                     Liz Peavot

Carolyn Cox                                                                    Treasurer                                                                                                                                     Ian Bartle

Peter Burns                                                                                                                                                                                                                                                                                       Stuart Pembery

1.  Apologies for absence: there were none.

2.   The minutes of the committee meeting held on 8 October 2019 were read and approved.

3.   Matters arising: it was decided not to pursue the option to display the NGS on the results screen

4.   Banking Matters

Balance of accounts at the end of November: £16,095.09. 

               Internet Banking:  Nothing further to report, operating smoothly.

      Christmas Gratuities:  to be paid as follows:

      Margaret: £100, Chris Parrott £100, Lisa £50, Sam and Jess £15.00 each

Tuesday afternoon tea lady to be paid £22 in line with Monday and Thursday evenings

               Subscription Fees: to be retained at £25.00

      Audit: to be dealt with at AGM

      SP to monitor online payments and payment for subs against membership list.

5.    Investments:  no significant changes to report.  Owen Kenny current a/c to be cleared.

6.    Licence/School:  Licence is on its way, probable arrival date June/July.  The school gave assurances of our continued presence on the site, either in current building or better alternative. 

         The agreement was drawn up by JJ to reduce cost

7.    Classes: both classes running with waiting list.

8.    EBU matters:  there were none.

9.    Bridge Matters

       Saturday sessions:  to continue for the time being.

       19 February: TS to organise Open Evening (Pro-Am) for new players.  This will not offer MPs or be NGS rated.       

13 January: Invitation evening to new players to shadow regular plays to go ahead.

23 December: attendance sign-up list to be displayed

30 December: session to be cancelled.

Information Management Plan and host rota overhaul: ongoing

10) Membership Applications: applications were received and approved as follows:

                               Bette Headen, Margaret Croucher, Pamela Kilcoyne, Di Hilliard, David Rand

         Membership notifications/bulletins:  students members to be included on future circulation lists.  TS to forward email addresses to SP

11) Housekeeping and supplies: LP has all arrangements in hand for Christmas Party, catering for 80.    Francesca Campbell has agreed to run raffle, together with CC and IB.

12) Café Bridge – no further report at this time.

13.          Date for AGM:  24 March 2020

14) AOB

               TS to send flowers to Karin Davies following accident in Germany.

It was decided to offer a token of appreciation to Leigh Harding for running the successful No Fear Bridge sessions on 2^nd and 4^th Fridays.  TS to follow up.

15) Date of next meeting: 11 February 2020 at 7.00

TS 5/2/2020

Chichester Bridge Club Committee Meeting

Tuesday 8 October 2019 - 19.00 at the Bridge Club

MINUTES

Present:

Julie Jones                                                                       Chairman                                                                                                                     

Thea Sydenham                Secretary                                                                                                                                    

Carolyn Cox                                                                    Treasurer                                                                                                                                    

Peter Burns

David Telfer

Ian Bartle

Liz Peavot

1.  Apologies for absence:  Stuart Pembery

2.   The minutes of the committee meeting held on 6 August were read and approved.

3.   Matters arising: the form to cancel Francesca Campbell’s authority as a cheque signatory has now been signed.

4.   Balance of accounts at the end of August 2019: £14,481.64 plus £65.00 cash.  Subsequently student fees amounting to £1700 have been banked on 7 October 2019, plus £170.00 online payment for same.

      Internet Banking:  This is now operational, with CC and TS able to use.  CC has set the authorisation level to 2, which can be amended if necessary. SP still to be set up.  Access and security was discussed.

      Payment of Subscriptions / Student Fees:  the facility for this is now in place.  Account number and Sort Code to be included on renewal notices, student enrolment forms and new member forms.

      Change of Accountant: a change in accounting firm was discussed.  CC looked at Moore South (recommended as an option by JJ and C Vince) but were found to be significantly more expensive than fee paid last year (£984).  CC has spoken to Heather Cheesman of Chichester Accounting (FCA) and had a very helpful conversation and is now waiting for a quote.  Heather Cheesman is happy for club to do the accounts, which will keep down the cost.

      he Club rules state that we need an audit, which would be very expensive, and to dispense with this we need 2/3rd of members present at a General Meeting to agree (ALL members to be notified of potential change in advance of Meeting) It was agreed that it would be best to try to change the rules permanently, rather than deal with this at each AGM, but that we would hold this one off General Meeting on the same day as the 2020 AGM. Two other possibilities in place of the audit are: Independent Examination or Account's review. CC has requested costs for both.

5.    Investments: a trustee meeting took place on 18 September 2019. The outcome was positive; the trustees will look to update the investment policy.

7.    Licence/School: this has now been agreed and is now awaiting signatures for finalisation.

8.    Classes: restarted on September 26^th, with 15/16 students enrolled in each class.  All fees bar one have been paid.

9.    EBU matters:  TS had not been able to circulate the notice from the EBU with regard to publishing the NGS on the results page of each session.  PB to investigate.

10) Bridge Matters

       Saturday players have organised a party for Liz Senior and Judy Hole to thank them for acting as hosts over the past year.  This is self-funding.  There is now a host list in operation specifically for Saturdays.  As on Thursdays, hosts have a free session, either on the day or subsequently if not needed.

.

Open Evening for new players: this is scheduled for 19 February 2020 (half-term)

Monday Ladder:  following discussion of various emails, it was suggested that committee members bring specific ideas for Monday nights to next meeting to try and improve attendance.

Nicko: two teams have entered the Nicko this season.  In view of the increasing cost for these events (£81.00 per team this year) it was agreed that the Club will fund two teams only.  If there are more teams, the funding will be spread over the teams, with team members paying the difference.

Cancellation of Thursday Nights:  in view of the low attendance on the first Friday replacing the cancelled Thursday, a sign-up list will be in operation for the next two.  The Friday session will only take place with a minimum of 8 pairs.

Information Management Plan: to be discussed at future meeting.

Mary Esson’s 100^th Birthday:  following the last meeting, TS suggested organising a “Bridge Tea” for Mary, which took place on October 6^th.  It was an enjoyable occasion, with a splendid tea, attended by 34 members and much enjoyed by all.

11) Membership Applications: there were none.

14) Housekeeping and Supplies:  the same issues are still outstanding and will be raised again at the next meeting with school’s business manager.

      Christmas Party:  the committee decided to introduce a £5.00 charge in exchange for raffle tickets.  All proceeds to be donated to Charity.  Additional raffle tickets will be available on the night. 

      LP to be in charge of catering arrangements, TS to produce flyer/poster and sign-up list by 1 November 2019.

15) Café Bridge – this will take place again next year on 20 May 2020.  The director, Victor Lesk, has been booked.

16.          Date of next meeting: 3 December 2019 at 7.00 pm

TS 17/10/19

Tuesday 6 August 2019 - 19.00 at the Bridge Club

MINUTES

Present:

Julie Jones                                                                       Chairman                                                                                                                      Peter Burns

Thea Sydenham                                                              Secretary                                                                                                                       Stuart Pembery

Carolyn Cox                                                                    Treasurer                                                                                                                       Liz Peavot

Ian Bartle

1.  Apologies for absence:  David Telfer

2.   The minutes of the committee meeting held on 6 August

Were read and approved.

3.   Matters arising:  Item  4 – Cancellation of Francesca Campbell as cheque signatory delayed as there is an outstanding cheque signed by her.

      An additional £55.00 to be sent to St Wilfrid’s, this being the remainder of the money raised.

4.   Balance of accounts at the end of July 2019  : £14,264.69 plus £129.00 in cash.

5.    Internet Banking:  CC is setting this up and will be available in the near future.  SP and TS to Delegates.

6.             Investments: a trustee meeting has been arranged for September.

7.    Licence/School: no further developments.

8.    Classes: to restart on September 26^th.  The 2^nd year class will run for a year, the 3^rd year course just a term.  A new class for beginners is planned for January 2020.

9.    EBU matters:  A letter from the EBU advising that the Average NGS grade for each Bridge session could be included on the results information had been received by TS.  TS to circulate.

10) Bridge Matters

No further action undertaken to date regarding the attendance at ladder evenings.  This is still under consideration.

Membership to be advised of Thursdays we have no access to bridge club due to school events.  Evenings to be rescheduled for the following Fridays.  A sign-up list may be advisable.

Open Evening for new players: to be discussed at future meeting.

Information Management Plan: to be discussed at future meeting.

SP investigated the inability of newer members to access the “Members only” section on Bridgewebs.  The problem still persists.

Saturday Host: TS to contact Judy Hole and give go-ahead for Saturdays host scheme.  Suggested sign-up list by Saturday players.

                              Payment for Tuesday tea lady: Lise to be paid £20.00 regardless of numbers.

                              Mary Esson’s 100^th Birthday: TS to ring Mary to put forward a suggestion to celebrate her birthday.

11) Membership Applications: applications were received and approved as follows:

                              Eleni Zikou and David Cadogan.

14) Housekeeping and Supplies: Christmas Party and Charity Evening: to be held on December 11^th.

      DT to ask Mark Nicholds about extra cleaning (windows) at next meeting

15) Café Bridge – an event for next year is under consideration.

16.          Date of next meeting: Tuesday 8 October at 7.00 pm

TS 6/10/19

Tuesday 18 June 2019 - 19.00 at the Bridge Club

MINUTES

Present:

Julie Jones                        Chairman                                                                                                                      David Telfer

Thea Sydenham                Secretary                                                                                                                      Stuart Pembery

Ian Bartle                          Treasurer                                                                                                                       Liz Peavot

Peter Burns                                                                                                                                                             Carolyn Cox

1.  Apologies for absence:  there were none.

2.   The minutes of the committee meeting held on 2 April were read and approved.

3.   Matters arising:  there were none.

4.    Accounts/Change of treasurer: Ian has now handed over to Carolyn Cox.  JJ thanked Ian for his work as treasurer and presented him with a gift.  IB to stay on committee until 2020 AGM.

                              The balance of the account at the end of May was £17105.50

                              The Café Bridge raised £2556.23 in aid of St Wilfrid’s.  A cheque for £2500 to be sent to the Charity.

CC will organise changes in the signatories for the Lloyd’s bank account to reflect the change in committee.  Michael Cook and Francesca Campbell to be deleted, Carolyn Cox and Stuart Pembery to be added in addition to Julie Jones, Thea Sydenham and Ian Bartle.

5.             Investments: a trustee meeting is due to take place.

6.    Licence: the draft licence has been sent to the school and the school’s solicitor and is awaiting approval.  Once agreed, it will be forwarded to the Diocesan Board.  The licence covers the 5-year extension for which the club applied.  Changes of starting times for sessions have been incorporated.

7.    Classes: There are no classes running during the summer.  Supervised play will continue through July with August to be decided.

       A new beginners class will start in January 2020 depending on numbers.

       Director Training: Gerald Cheyne has completed the first two modules of the TD course and will direct on Tuesdays.

8.    EBU matters:  TS forwarded a warning notice from the EBU following attempts to obtain money from clubs by fraudulent emails.  One such email was received by IB but not paid.

9.    Bridge Matters

Saturday host scheme will cease at the end of August, when Judy Hole and Liz Senior stop hosting.  Sessions to continue for the time being.  TS will investigate if there is interest in running joint sessions with Bognor.

Open Evening for new players: to be discussed at future meeting

Monday Ladder: a proposal submitted by Cliff Vince to change the format of the Monday ladder was discussed at length but considered too difficult to implement due to low numbers.

Information Management Plan: to be discussed at future meeting.

10) Membership Applications: applications were received and approved as follows:

                              John Hardy

                              Ian and Carole McDonald

                              Joan and Allan Ellis

11.          LP reported that the disabled toilet needed attention and will investigate ways for improvement.

John Peavot has attended to door in Ladies toilet as well as cubicle doors.  They may need further attention.

12) The Committee thanked TS for the excellent organisation of the Café Bridge, which was a great success.                    It is yet to be decided whether this becomes an annual or bi-annual event.

13) IB reported at length about the proposals and changes for the new housing development which will take place during the next 5 – 10 years and which may affect the Bridge Club.  He visited the Fishbourne Playing Fields Association together with Mike Campbell to investigate the possibility of relocation.  The Centre was open to suggestions and would welcome CBC on its site, but the committee decided that there was no need for a possible move until the situation with the school was clearer. In a recent meeting with the school’s Business Manager, Mark Nicholds, the club’s representatives were assured that provision for the Bridge Club would be provided and that the Club’s presence on the site was assured.

14) AOB: Feedback from meeting with school: JJ and DT discussed the recent disruption to an afternoon session due to fire alarm, as well as the guttering and other maintenance issues.

      They also reported there would be problems with parking on four future dates and it was decided to move bridge session as follows to avoid serious disruption:

      Thursday 3^rd October to Friday 4^th October

      Thursday 17^th October to Friday 18^th October

      Thursday 14^th November to Friday 15^th November.

      Arrangements for Monday June 29^th 2020 to be made near the time.

      Visitor records: the card index system is not up to date and not used.  TS to purchase Visitor Record Book instead.

      Christmas Party and Charity Evening: date to be decided.  JJ requested that Chichester Boys Club would be the chosen Charity this year.

      Member Mary Esson will be 100 years old in September.  TS to find out exact date and possibly submit article to EBU.

      A card to be sent to Anne Harris, suffering long-term illness.

15.          Date of next meeting: Tuesday 6 August at 7.00 pm

TS 2/8/2019

Tuesday 2^nd April 2019 - 19.00 at the Bridge Club

MINUTES

Present:

Julie Jones                         Chairman                                                                                                                     David Telfer

Thea Sydenham                Secretary                                                                                                                      Stuart Pembery

Ian Bartle                          Treasurer                                                                                                                      Liz Peavot

Peter Burns                                                                                                                                                            Carolyn Cox

1.  Welcome and Apologies for absence:  The Chairman welcomed Carolyn Cox as a new member and the other committee members re-elected at the AGM in March.  There were no apologies.

2.   The minutes of the committee meeting held on 29 January were read and approved.

3.   Matters arising:  the committee would like to thank John Peavot for repairing the side tables, which now have a new lease of life.

      It was reported that there had been a few errors in dealing recently; however, generally our dealer Jess does an excellent job.

      None of the students/supervised play attendees had attended the Welcome Pairs in Horsham.

4.             Accounts:  the balance at the end of February 2019 stood at £19,854

                              IB reported that the Annual Liability Insurance had been renewed.

                              CC to check if IB/CC can file accounts with HMRC themselves rather than accountants.

                              CC enquired about investments advice.  To be discussed further.

                              Trustee meeting arranged for 24 April – awaiting confirmation.

                              Online Banking will be looked at again in near future.

                              Table money not to be increased for the time being, although it may be necessary in future.

5.             Investments: No change in investments. 

6.    Licence:         the renewal of the Licence is still awaited.  JJ reported that the club may be liable to payment of legal fees.  A further meeting with the school will be arranged for the end of term.

      The timings of exams is causing a problem with getting the clubroom ready for afternoon sessions.  To be discussed at meeting.

7.             EBU MATTERS:  there were none.

8.    Classes / Education – classes will finish by mid-May and resume in September.

      Students fees / teachers’ remuneration to be increased by £5.00.

         TD training for Gerald Cheyne has been confirmed for later this year.  Sarah Hutchinson willing to train at later date.

DT seminars – proving very popular and well attended.  Margaret will attend final session to receive cheque.

9) Bridge Matters

• Saturday host scheme to continue until the end of August, when it will be reviewed.
• Open evening for new players / shadowing experienced players to be considered at future date.
• SP to prepare GDPR proposal .
• Passwords for various laptop applications have been changed, with access restricted to those who need them only.                        

10  Membership applications:                                                                                                 

      Applications were received from the following members, which were all approved:

      Sarah Hutchinson, Marie Wall-morris, Christine Fowler, Susie Barker, Willis Fuller, Sue Tostevin.

11. ) Housekeeping / Supplies

      LP reported the poor state of the Bridge Club sign, which will be renovated.

      The thermostat needs to be treated gently – TS to circulate directors.

      LP commented on the appearance of the clubroom in general and suggested a work party one Saturday.  To be arranged.

12. )   Chichester Café Bridge Event

      TS reported on the Café Bridge.  All was in hand, with the event now fully subscribed (160 players).  Arrangements for the director to travel down to Chichester with his assistant were underway, and helpers on the day (marshals, registration officials, etc.) appointed. Cafés were fully aware of the requirements.

13) AGM  - TS submitted draft minutes and will amend as suggested.

15) AOB  - there was no other business

16) Date of next meeting:  18 June 2019         

TS / 29 May 2019

Chichester Bridge Club Committee Meeting

Tuesday 20 November 2018 - 19.00 at the Bridge Club

MINUTES

Present:

Julie Jones Chairman

Thea Sydenham Secretary

Peter Burns

David Telfer

1) Apologies for Absence: Ian Bartle, Stuart Pembery, Liz Peavot

2) The minutes of the committee meeting held on 18 September were read and approved.

3) Matters arising:

As a consequence of the accident at the school gate, Tuesday Bridge was suspended for two weeks. A meeting with the school was arranged and following discussions, it was agreed that all afternoon sessions would start at 3.30, with access to the parking area and the club from 3.15 pm with effect from 9 October. Relations with the school remain good and JJ and DT report that the school has been very understanding.

Attendance numbers at afternoon sessions have not been significantly affected as a result of the change.

4) Accounts: balance to be confirmed. This was subsequently confirmed as standing at £10,088.04.

5) Investments / Licence Agreement:

No change in investments. Trustee meeting to be arranged. Licence agreement is in hand.

6) EBU MATTERS:

The invitation to deliver mini bridge to schools had been circulated to members. Ann Bartle has volunteered to take this up but was unable to attend the courses.

A request from the EBU to offer the clubhouse as premises to hold training courses was approved. TS to confirm with EBU.

Teacher courses: EBED now offers free teaching places on their courses. TS to circulate to members.

Jon Brooks and Gerald Cheyne will train as TDs to assist with directing on Tuesdays.

John Taylor and Reggie Lewis have withdrawn from the director rota.

7) Classes / Education

1st year class started on 31 October, with 15 students enrolled. 2nd year class continues with 19. Kerry’s 3rd year class will finish in December.

Supervised play continues to attract good numbers, making a profit for the club. Feedback suggests that having a session every Friday is appreciated by those attending.

The Andrew Robson seminar on November 16 attracted 64 players. It was a very successful evening both from a teaching and organisational point of view. The pairing up of players beforehand was well received.

8) Bridge Matters

Sussex Pairs Heat: this was well attended and resulted in 7 Chichester members qualifying for the final in January. DT reported that it was the most successful heat in the county and the committee agreed to hold the heat again next year.

RANDOM TEAMS and SNAKES AND LADDERS: these sessions continue to be popular and are the best attended Thursday sessions of the month. DT puts in a lot of hard work, but considers the results justify the efforts.

Saturday sessions: these are to continue for the time being despite poor attendances. Liz Senior and July Hole have offered to be hosts on Saturdays to encourage single players to come. Leigh Harding and TS to circulate members to advertise the new host system.

LAPTOP: PB reported on fault on laptop. It was agreed to purchase a new laptop. PB to take charge and ensure change-over of machine when possible. PB has also updated various documents concerning directing and scoring.

JJ purchased three used bridge tables to replace some of the older ones. No suitable replacement side tables have been found yet.

9) Membership applications: one application had been received from Pam Taylor. In the absence of a sponsor or seconder, TS to contact applicant.

10) Housekeeping / Supplies

Arrangements for the Christmas party and Charity evening to be finalised with LP.

Various minor repairs reported to Chris Parrott and awaiting completion.

11) Chichester Café Bridge Event

TS reported on meeting with Guildford organiser. Ann Bartle has agreed to be part of the organising team (along with Mary Sharp). All matters are in hand for the moment and further arrangements will be made when appropriate.

13) AOB

A suggestion put forward by Walter Clark for a Pro-Am session with students/new players to be considered at a future date.

The date for the AGM was agreed for 19 MARCH 2019

14) DATE OF NEXT MEETING: 29 January 2019

TS 1/12/18

Chichester Bridge Club Committee Meeting

Tuesday 29 January 2019 - 19.00 at the Bridge Club

MINUTES

Present:

Julie Jones             Chairman            David Telfer

Thea Sydenham    Secretary             Stuart Pembery

Ian Bartle              Treasurer             Liz Peavot

Peter Burns

1.   Apologies for absence: none

2.   The minutes of the committee meeting held on 20 November were read and approved.

3.   Matters arising:  there were none.     

4.             Accounts:  the balance at the end of December 2018 was £10 264.00

IB reported that approx. 85% of subscriptions had been paid, which was similar to last year’s level at this stage.

IB announced his decision to withdraw from the committee in the foreseeable future.  Carolyn Cox to be asked to join the committee with a view to taking over some of Ian’s duties.  JJ to do some of the banking.

Online Banking: IB agreed that student fees (and subscriptions) could be paid by BACS if requested.

A suggestion that No Fear Bridge pay a reduced membership fee was not approved.

IB thanked Gerry Hegan and Thea for taking on supervised play, which is attracting good numbers.

5.             Investments: No change in investments.  Trustee meeting to be arranged when IB returns from holiday.

6.             Licence:               awaiting communication from school.  DT to arrange meeting with Mark Nicholds.

7.             EBU MATTERS:

• TS received yearbook entry form, which needs to be completed and returned by the end of March.
• SCCBA are introducing a WELCOME PAIRS duplicate event for students and new players with a NGS ranking of 4 or below.  To be circulated to students, supervised play and NFB attendees.
• A notification of suspension had been received from the SCCBA and was circulated.
• SIM Pairs – a list of upcoming events was now available.  SIM Pairs participation to continue as at present, excepting January 2019, when it was suggested that the club enters the Sussex Charity event instead of the EBU Sim Pairs (DT).

8.    Classes / Education

• 1^st and 2^nd year classes running well with 14 students in 1^st year class with 18 in 2^nd year.
• Supervised play has re-established itself, with good numbers each session.  TS is considering buying Andrew Robson Arrow Pack cards for use in supervised play.  IB has approved purchase.
• Director Training: Jon Brooks has completed first course and is booked on the next one.  Stuart Pembery will train in due course.
• Seminars: DT has offered to teach five seminars for regular duplicate players based on Andrew Robson’s book “The Next Level”. To be advertised as soon as possible.  All profits to go to Margaret Kennard for her fund raising walk in aid of St Wilfrid’s Hospice.

9) Bridge Matters

• PB had purchased a new laptop for club and installed all the necessary software and systems required for the club.  This involved a considerable amount of time, and the committee expressed their thanks for all his work.
• The Saturday host scheme introduced by Liz Senior/Judy Hole has resulted in better numbers at Saturday’s sessions and will continue for the time being. 
• NO FEAR BRIDGE – Following better than expected news from the consultant and various offers of help, Leigh has reconsidered her decision to stop running NFB and will continue to run it for the foreseeable future.
• Open evening for students / shadowing: suggested by SP as a means to familiarise students and new players to duplicate sessions. The committee approved in principle, arrangements to be discussed.
• Bridge Tea – an idea proposed at previous meetings, to be discussed later in the year.
• Dealing: a problem with the dealing machine proved to be “operator error”, but highlighted the faulty adaptor cable, which was replaced at a cost of £66.00

PB suggested recording the Dealer4 settings.  TS to arrange screenshots.  

• Passwords to EBU and Bridgewebs sites: it was suggested by PB and SP that all passwords to the aforementioned sites be changed, as they had not been changed since set-up.  This was agreed with a further action plan to change them annually, in line with normal business practice.

10  Membership applications:                                                                                                 

      TS followed up membership application received from Pam Taylor.  As she has failed to supply sponsor/seconder, the application was not processed and put on file.

      New applications received from the following and duly approved:

      Anne Kean, Elizabeth Graham, Bernard Jackson, Judith Whittaker, Allan Whittaker, Avril Sargent, Ron Pearson, Bridget Smyth, Sally Piber. 

      The membership stands at 203.

      An email to the membership by a player was technically in breach of GDPR.

11. ) Housekeeping / Supplies

      Christmas party: LP reported that there was a considerable amount of surplus food, as attendance was lower than indicated on the sign-up list.  DT suggested a £5.00 “raffle ticket entry” next year.  Attendees would be charged £5.00 for which they would be given raffle tickets to the amount of £5.00.   All proceeds to go to the chosen charity.  The idea being that charging and paying in advance would not result in so many last minute cancellations.

      Side tables: LP had located a likely replacement model online and would investigate suitability with John.  Chris Parrott to be reminded that toilet seat hand not been fixed.

12. )         Chichester Café Bridge Event

      TS reported on progress with Café Bridge. The event is now live and to date, 54 bookings had been received although not all had been confirmed by payment.  All matters are in hand, posters and flyers printed, cafés informed of timings.  Ann Bartle and Anne Irwin-Brown joined organising committee and involved in café liaison and fund raising.  Club has agreed to offer a year’s free membership as a prize, as well as 6 free attendances (separately).  DT also kindly agreed “A game with David Telfer” as a prize.  Various other promises/vouchers had already been received and more will be sought.

      TS circulated the publicity poster to clubs in the area and it is also on the SCCBA and Hampshire Contract Bridge Association websites.

13) AGM – is scheduled for 19 March 2019.  All papers and documents to be ready for publication/circulation by March 1^st.  TS to prepare, SP to create website link.  Any Members without e-mail addresses to receive the documentation by hand or by post.  LP to organise refreshments.

14) IB explained the implications of the Whitehouse Farm development and highlighted some of the problems, including traffic congestion at the mini roundabout, during construction.

15) AOB – postponed to next meeting.

16) Date of next meeting: to be arranged following the AGM                                                                                                                                                                                                                                                            TS 17/2/2019

Tuesday 18 September 2018 - 19.00 at the Bridge Club

MINUTES

Present:

Julie Jones                                                                          Chairman

Thea Sydenham                               Secretary

Ian Bartle                                                                                             Treasurer

Peter Burns

Liz Peavot

Stuart Pembery

1)  Apologies for Absence:  David Telfer

                                The Chairman reported that Michael Cook had resigned from the committee.

2)  The minutes of the committee meeting held on 7 August were read and approved.

3)   Matters arising:

       TS reported that she had not yet investigated the possibility of parking at Tesco’s carpark but would do this nearer the time.

       It had proved impossible to find a suitable alternative venue for the 2^nd year class on 3 October and the class was cancelled.

       Following the accident at the gate, it was agreed that arrival should be from 1.45 pm with immediate effect.  Various arrangements were made to ensure this and TS will circulate the instructions to the membership.

4)            Accounts

IB had advised that the Lloyds account bank balance stood at £5705 at the end of August.

5)            Investments / Licence Agreement

  JJ reported that the Licence Agreement is in hand.

6)  EBU MATTERS

TS received circular from EBU regarding minibridge in primary school and will arrange to circulate this to members.

7)  Classes / Education

The second year class is oversubscribed with 20/21 students and will start on September 19^th.  Enrolments for the 1^st year class are slow and start of class postponed until 31 October.

Supervised play: it has been agreed that this will be shared between Gerry Hegan and Thea, starting on September 5.  Initial session attracted 24 players. 

Andrew Robson seminar: sufficient numbers have signed up to make it break even, although numbers are down on last time.  Possible reason for this is exclusion of students.  TS to arrange for money to be collected by the end of October.

8) Bridge Matters

Sussex Pairs Heat: DT has arranged for this heat to be held at Chichester on October 18.  The final is at Patcham on January 27.  It was agreed that the entry fee for members would be paid by the Club.  Visitors to the club to pay £5.00 instead of £5.50

Following the success of the first two “Snakes and Ladder” sessions, it was decided to hold these on the 2^nd Thursday of odd-numbered months.

9)   Competitions                                                            

       No one has come forward to captain an Arun League team.  TS will ring John Austin to inform him.

       Sussex League matches for the teams in Division 1 and 4 sometimes involve considerable travelling distances and can therefore be played at neutral venues.  Committee agreed to bear the cost of the charge by the host venue.

10)          Membership applications

                                Membership applications were received from the following:

                                Susan Baxendale

                                Judy Paterson

Felicity Heath                                                                                                              These were approved.

11)          Housekeeping / Supplies

       The Christmas party will be held of December 12.  The charity will be the Kent Surry and Sussex Air Ambulance.  Arrangements to be made at next meeting.

12)          Chichester Café Bridge Event

       Arrangements for this are proceeding.  Four or more Chichester players will travel to Guildford in September to play in the Guildford event and report back on arrangements.  Further details to follow.

13) AOB

       JJ and TS had investigated the availability of replacement side tables but no suitable tables had been found so far.

14) DATE OF NEXT MEETING: 20 November 2018 at 7.00 pm

MINUTES

Present:

Julie Jones                                                                          Chairman

Thea Sydenham                               Secretary

Peter Burns

David Telfer

Liz Peavot

1)  Apologies for Absence:  Ian Bartle, Stuart Pembery, Michael Cook

2)  The minutes of the committee meeting held on 22 May 2018 were read and approved.

3)   Matters arising:

Records relating to deceased members were still listed.  TS to send list of names to be deleted to DT.

4)            Accounts

IB had advised that the Lloyds account bank balance stood at £6,315.85

5)            Investments

      Trustee meeting date not yet decided.

6)  EBU MATTERS

      A request to display a poster from a broadcasting company was declined.

7)  Bridge Matters

• The Sim pairs scheduled for the 26^th July had been cancelled so that the new mini Swiss Pairs evening proposed and run by DT could take place on the 4^th Thursday of the month during the summer period.
• The Sim pairs competition has been rescheduled for Tuesday 24^th July.
• DT/PB to decide on the necessity of a host for Swiss Pairs evening.
• PB reported on the difficulties with the printer following a recent Windows update which he hopes to resolve soon.

8)   Education

• TS will continue to run the 2^nd year class this autumn and also take on a 1^st year class if there is sufficient interest.  Kerry Jackson is unable to take on the commitment for 2018/2019, but it is hoped she will be able to continue teaching the following year.
• The continuation of supervised play is still under review; it may be possible to schedule this for alternative Fridays to complement the No Fear Bridge sessions.
• Andrew Robson evening on 16 November:  it was decided to limit the number of tables to 15.  Further arrangements to be finalised at the next meeting.

9)   Competitions

          LP is unable to undertake the organisation of the Arun League and has produced a poster to advertise for a new organiser/captain to be displayed on the notice board and circulated via the bulletin.

10)          Membership applications were received – and approved – from the following:

       Carolyn Warry

                An application from Paul Wilson was inadvertently overlooked and approved subsequently by e-mail.

       This brings the total number of members to 198.

       An updated membership list should be sent out to the membership as soon as possible.

11)          Housekeeping / Supplies

       No new report.

12)          Data Protection Regulations / Bulletin

       A notice regarding the data protection regulations had been issued to members on 25 May 2018.

13)          Licence renewal / School:

       This was still outstanding and would be discussed by JJ and DT at the forthcoming meeting at the school.

       A detailed report by Rollalong with recommendations of work to be carried out had been received and discussed with Mike Campbell.

14)          Whitehouse Farm Development

       Not discussed.

15)          Chichester Café Bridge Event

       TS to present a proposal at next meeting.

15)          AOB

• It was agreed to pay Matthew Creswick a leaving present of £25.00.  He has been an excellent chair lad this year.
• Hard copies of the minutes in recent years seemed to be missing from the files.  The necessity to keep paper copies to be discussed at next meeting.
• JJ / DT to raise the parking requirements on Tuesday afternoons when meeting with Mark Nickolds at the school
• Currently no visitor records are being kept.  JJ to check constitution to see if this is a requirement.
• Christmas party: date to be set at next meeting

.

16)          Date of next meeting:  7 August 2018 at 7.00 pm

TS 8/7/2018

Chichester Bridge Club Committee Meeting

Tuesday 22 May 2018 - 19.00 at the Bridge Club

MINUTES

Present:

Julie Jones                          Chairman

Thea Sydenham               Secretary

David Telfer

Liz Peavot

1)  Apologies for Absence:  Peter Burns, Ian Bartle, Stuart Pembery, Michael Cook

2)  The minutes of the committee meeting held on 10 April 2018 were read and approved.

3)   Matters arising:

JJ had spoken to member regarding complaint.

TS reported that Leigh Harding held a very successful seminar on weak twos.  She donated most of the proceeds - £300.00 - to Canine Partners in Midhurst.

       Host Scheme for Tuesday session – there was no interest in running this by Tuesday players

       Liz Peavot has agreed to be contact person for general enquiries.  Her contact details will be shown on website.

LP     enquired about updating of BridgeWebs records on website.  Records relating to deceased members are still listed.  DT to discuss with PB

 4) IB had advised that the Lloyds account bank balance stood at £6,881.64

 JJ observed that there was a lot of small changed given in table money and suggested that members should be asked to bring exact money.  To be organised.

       JJ to organise Trustee meeting.

5) TS had received Club Information Request Form 2018/19 and will complete and return this to EBU.

       An invitation to take part in a world-wide Bill Hughes Sim Pairs was declined.

6)   Classes had now almost finished for the academic year and a new schedule for next year is being prepared.  Kerry Jackson will offer a continuation of one term to the current 2^nd year, but is unlikely to take on a new beginners' class in 2018.

       The continuation of supervised play is under review and on hold until the next meeting.

       Andrew Robson evening: the entry fee for this will be £15.00 per person.  Arrangements to be made at later date.

7)   Sussex League: David’s team won 2^nd Division, and Thea’s team won the 6^th Division in the same league.  Both teams will be promoted.

       DT’s team had also reached the last 16 of the Nicko Plate Competition.

       The Club did not participate in the Arun league this for lack of a captain/organiser.  Liz Peavot will investigate the possibility of taking this on for 2018/19

       Bank Holiday sessions: there had been little or no support for these recently.

Thursday team nights: DT put forward a plan to run mini Swiss Teams on the 4^th Thursdays in July, August and September.  Further details to follow.

8)   Membership applications were received – and approved – from the following:

       Pat Griffiths

       Sheila Graham

       Mary Pillinger

       Bryan Stephens

       Martin Elliott

       Data Protection Regulations: various communications relating to GDPR had been received from the EBU and dealt with by SP.  The action to be taken was circulated to the committee and would be dealt with as soon as possible.  SP indicated that a message would be sent to members on May 25 as required to comply with the new regulations.

9)   LP reported that the fridge door had been fixed.  She was in the process of updating 1^st aid kit / contents as appropriate.  Ants: the problem seems to have been overcome.

LP will also look into the possibility of purchasing some new crockery.

10) TS had spoken to Sam Price, who is currently the deputy chair person.  He is keen to take over from Matthew Creswick in September.  This was agreed.

11)  JJ reported that the Licence Agreement was due to expire.  In anticipation of this, Rollalong had been engaged to supply a report and preparatory repair work undertaken.  There is likely to be an interval, but there is no cause for concern.

12) Date of next meeting: 26 June 2018 – to be confirmed.

COMMITTEE MEETINGTUESDAY 10 April 2018 at 19.00 hrs

 AT THE BRIDGE CLUB

MINUTES

PRESENT

Julie Jones                          Chairman

Thea Sydenham                               Secretary

Ian Bartle                             Treasurer

Peter Burns      

David Telfer

Liz Peavot

Stuart Pembery

Michael Cook

Apologies for Absence:                none

1. The Chairman welcomed the new committee and the newly elected members in particular

2. The minutes of the committee meeting held on 23 January 2018 were approved.

3. Matters arising: there were none

4. Balance on accounts and subscriptions

The balance at Lloyds PLC was £6,977

Subscriptions had now all been collected with the exception of M and B Kefford-Stone IB

Table money: IB reported an increase in the amount of table money

5. Investments: there were no changes to report

6. Education Matters and Classes

The 1^st year class will continue for the summer term for 6 weeks

The 2^nd year class will finish at the end of April, restarting for one further term in September 2018

Supervised play finished at the end of March.  Numbers dropped during the course of the year, possibly because of overlap with No Fear Bridge sessions run by Leigh Harding.  The future of supervised play will be reviewed at a later date.

TS and DT reported on efforts to establish link with school to set up junior bridge sessions.  Posters were sent to head of extra-curricular activities and handed to one of the deputy heads.  Despite advertising in the school we have been unable to set up a taster session.

It was agreed to ask Andrew Robson to run another masterclass on 16 November when he is in the area.  Attendance will be restricted to more experienced players.                                        DT

Leigh Harding is holding a seminar on “Weak Twos” on 21 April at the clubhouse which is fully booked (8 tables)

7. Bridge Matters

JJ reported receipt of a complaint from a member, and had requested that the Best Behaviour at Bridge sheets were on display at the club for a number of sessions.  DT observed that it would be more effective to speak to the offending player.                                                             JJ

Slow play: this is an ongoing issue and will continue to be monitored.

IB reported on behalf of Ann Bartle that she will contact the buddy for Pru Hart before the evening’s play to ensure attendance.

Bank Holiday sessions: a list will be displayed on the notice board for those wanting to play.  The evening will go ahead / be cancelled depending on numbers     (min. 4 tables)                  TS

Additional Friday afternoon sessions: to be discussed at a later date

Café Bridge – to be discussed further at a future meeting                                                            TS

8. Host Scheme / Online Booking system

Following discussion it was decided to keep the current host system and rota in place. 

Tuesday host Scheme – the Tuesday players will be asked if they would like to operate at host system to be run by one of the Tuesday players and restricted to Tuesday attendees.       TS

Online booking system: this is not considered viable for the time being.

9. Membership Secretary

SP had received files and documentation from Sandra W-B and will take over from this week.

New Data Protection Regulations: a notice will go out to members as soon as possible to comply with the new data protection law coming into force in May.

New Member Applications were approved for the following applicants:

Edna Heliot

Elizabeth Wilson

Maya van der Linden

Bryan Kingswell

Keith Morgan

Jo Johnson                         

10. Housekeeping / Supplies

LP will be in charge of catering supplies. 

LP will also supervise the issue of keys to directors and other key holders.  PB may keep a list on the website.

IT was agreed to organise a working party to repair the chairs (leg ends). LP will circulate date and ask for volunteer in addition to committee members.                                                        LP

11           Allocation of committee responsibilities - committee members were happy with their roles

12           AOB – TS reported that Sandra W-B does not wish to continue as contact person on the website homepage.  TS to find replacement                                                                                             TS

                Bridgewarehouse: TS reported that future orders placed with the Bridgewarehouse (EBU) will need to be paid in advance.  TS to investigate setting up an account.                                             TS

13           DATE of next meeting: 22 May 2018 at 19.00 hrs

COMMITTEE MEETING

TUESDAY 23^RD JANUARY 2018

1900 AT THE BRIDGE CLUB

MINUTES

PRESENT

Julie Jones          Chairman

David Telfer

Francesca Campbell

Ian Bartle             Treasurer

Peter Burns

Sandra Ward-Brown

Thea Sydenham

1. Apologies for absence

Michael Cook

2. Minutes of the meeting held on 21^st November 2017 were not approved. They will be resubmitted, within a week, for re-approval.

3. Matters arising. Pending.

4. Financial Matters

1. 1. Balance at Lloyds Bank plc on 31^st December 2017 was £6130.00.
   2. The charity event for St. Wilfrid’s Hospice raised £338.00. However, £350.00 was sent to the Hospice as the donation was topped up from club funds.
   3. The visit to the club by Andy Ryder to raise funds for SSCBA raised £71.00. However, the club funds topped up the gift to £150.
   4. The Treasurer reported that the Subscriptions were coming in well and about 75% have been paid.

5. Investments

No change  at present. Another trustee meeting will be held in March/April.

6. Education

1. 1. Thea’s 1^st year class has 17 students. Kerry’s 2^nd year class has 14 students. Thea is already receiving enquiries for classes starting in September.
   2. The numbers of people attending supervised play declined over the Autumn term and it is hoped that the numbers will increase over the Spring term.
   3. Leigh Harding may hold a seminar, possibly on “Weak Twos”, later in the year.
   4. There is still no response form Bishop Luffa school about developing Junior Bridge, so David suggested notices for the staff rooms to promote some interest. David and Peter will provide these. The EBU is promoting Junior Bridge and the committee would like to encourage young players. Thea is also hoping that she can help to set up a lesson with the school.

7. Bridge Matters

1. 1. Thea may have recruited another director and if so could be included in the post May rota.
   2. John Peavot and Jon Brooks have agreed to help with scoring and will be added to the list of scorers.
   3. Peter reported that no one is using ScoreBridge, having transferred over to EBU Score and the teams’ results will change over from 25^th January. If the EBU Scoring goes well ScoreBridge will be cancelled in September.
   4. There was discussion on Slow Play and it will be dealt with as always and Peter will write to the Directors.
   5. It was agreed that if someone has to leave before the last board of the evening is played the board will be cancelled. Each pair will then have an average score based on their average score for the evening on the previous boards.
   6. Thea raised the possibility of holding a Café Bridge Event and this will be held over until the new committee meets after the AGM.

8. Membership

Applications for membership have been received from the following:

DENIS BENNETT

CAROLYN COX

ROSEMARY LOCK

CAROL WILLIS

Also, Bob Dexter is returning.

9. Club Room

1. 1. The refurbishments which have taken place over the last few years have now been completed. The kitchen has been replaced followed by new curtains, redecoration, a new carpet and finally new chairs. Francesca has made all the arrangements and everyone on the committee expressed their thanks for her hard work.
   2. There is a problem with the new chairs as the leg stoppers are loose. Alpha Chairs have provided new stoppers and they will be fitted to the chairs over time.
   3. The carpet invoice has been paid.

10. AGM

1. 1. The AGM is to be held on 20^th March 2018.
   2. All of the AGM papers (Minutes of 2017 AGM, Agenda and Accounts) will be sent out to members by 5^th March at the latest and copies of the documents will be available on the web site.
   3. Francesca and Sandra are retiring from the Committee. Liz Peavot has agreed to return to the Committee.
   4. Julie, Ian, Thea, David, Peter and Michael have agreed to offer to stand again for the Committee.
   5.  It is hoped that Stuart Pembury may be willing to stand for the Committee.

11. Any Other Business

The new Committee will discuss the possibility of an Andrew Robson masterclass 0n 16^th November 2018.

Tuesday 21 November 2017

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                     Chairman

Michael Cook                Secretary

Ian Bartle                       Treasurer

Francesca Campbell

Thea Sydenham

David Telfer

Peter Burns

Sandra Ward-Brown

1. Apologies for Absence

2. Minutes of the meeting held on 10 October 2017 were approved.

3. Matters arising: None

4. Finance and Investments

The balance on the Lloyds current account was £6,970.00 as at end of October as we have now invested £24,000 with United Trust

We have paid for the chairs but not for the carpet.

Request for payment of the annual subscription, which remains at £25.00 is to be made for payment by cash or cheque with an option for the payment to be made by online banking upon asking the Treasure for bank details.

5. Education Matters and Classes

Richard Wilson has successfully completed the TD course and will be on the Directors rota from January.  Anna Glass will complete the course later this month.

Following the change in a number of laws and the publication of the new law book, the majority of the CBC directors and a number of directors from nearby clubs attended the EBU New Laws course run by Eddie Williams at CB in October.

The classes and No Fear duplicate sessions are all going well

Slow play:slow play as a result of infirm/disabled players was discussed, as was the need for some players to leave the session before its conclusion with the resulting scoring problems.It was agreed to monitor the situation.

The design of the new left handed bidding box cards were approved and new boxes are to be ordered

7. Membership

Applications for Membership have been received from the following and they have been approved

Marjory James and Christine Poles

8. House Keeping

The rubber feet continue to fall off the new chairs and are to be superglued back on by the suppliers

9. Any other business:

The Christmas party is oversubscribed with four on the waiting list.The usual catering arrangements have been agreed

10. Andy Ryder is visiting the club on 4 December and the table money for the evening is to be given to his charity and rounded up to £150 by the club.

11. Date of the next meeting:

19.00 hrs on Tuesday 23 January 2018 at the Clubhouse.

TUESDAY 10^TH OCTOBER 2017

1900 AT THE BRIDGE CLUB

MINUTES

PRESENT

Julie Jones

David Telfer

Francesca Campbell

Peter Burns

Sandra Ward-Brown

Thea Sydenham

1. Apologies for absence

Ian Bartle and Michael Cook

2. Minutes of the meeting held on 10^th August 2017 were approved.

3. Matters arising. None.

4. Finance and Investment

4. Balance at Lloyds Bank plc is £30,500 after paying bills for Rollalong [£6,700.00] and the chairs [£3,300.00]. The balance includes the Co-Funds investment and the tuition fees for the Autumn term. Also, the table money has improved compared with the same period last year.
4. A meeting of the Trustees to discuss investments is being arranged.

5. Education and Class Matters

5. A director refresher course is to be held on 26^th October and the current number of attendees is 18. The course trainer is Eddie Williams who will charge a minimum of £150.00 or £10.00 per attendee.  Payment is to be made directly to Eddie Williams.
5. There are three classes running. Thea’s 1^st year with 13 students,  Kerry’s 2^nd year with 16 and Thea’s 3^rd year with 16 students.
5. Thea is visiting Nyton House Residential Home occasionally to provide a class.
5. The numbers attending supervised play are slightly down.
5. Leigh Harding’s “no fears” play sessions are continuing but she will not be holding any seminars for the time being, although it had been the intention to do so.
5. Peter has not received any response from the school about teaching Bridge to Juniors, so David and Julie will raise this at their next meeting with the Business Manager at the school.
5. Peter has moved the position of the library and details of the books will be published in a bulletin shortly.

6. Bridge Matters

6. This year there are two teams competing in the Sussex League and one team in the Nicko.
6. Sadly, the club will not be taking part in the Arun League as no one could be found to arrange the matches.
6. Thea is in the process of sourcing better bidding cards for the left handed boxes. Our usual supplier has not finalised a new version, so we may buy one set to try out from the EBU.
6. The card dealing arrangements are proving to be successful and the cards are lasting longer as they are of good quality. However, Directors do need to ensure that boxes of cards due to be played are in the correct order and that the used boxes are again placed in the correct position to be taken away for re-dealing.
6. Due to lack of Directors there are no plans to open the Club between Christmas and the New Year. However, Richard Wilson has offered to direct a few sessions during this period if there are sufficient numbers who wish to play. A notice will be put up on the board at the beginning of December asking those who wish to play over the Christmas period to sign up. If there are sufficient numbers, then arrangements will be made.
6. The Scorebridge subscription has been renewed to September 2018. However, Peter will canvas the Directors as to their views on replacing Scorebridge with the EBU scoring.
6. The Club has received a circular from “Pianola” which offers a system of managing Bridge matters and membership. Peter will make some enquiries.

7. Membership

7.1 There are 5 new members who have been accepted, namely:-

JILL COOK

BETTE HEADEN

FELICITY HEATH

VICKY TAYLOR

JANET WILLIS

7.2 We have received an enquiry from someone who wishes to play and possibly direct. Thea will contact him to arrange a game.

8. Club Room

8. The new carpet will be laid on 24^th and 25^th October which will disturb the bridge session on 24^th October in the afternoon. The caretaker has offered a classroom to relocate the session and for ease scoring will be by travellers rather than Bridgemate. John Taylor is due to direct and David will liaise with him and the caretaker. At the end of the session on 23^rd the necessary boards, bidding boxes, etc. will be left for the caretaker to collect and deliver to the classroom, with the tables.
8. The water heater in the ladies’ toilet has been overhauled and is now easier to turn off and produces hot water.
8. A large container has been placed in front of the kitchen window which blocks the light. This problem will be raised with the school.
8. At the revised session on the 20^th October Margaret will not be available to provide drinks so everyone will make their own.
8. On 23^rd November, which is a Random Teams night, the evening will start at 7.30. David will confirm if there is to be a 7.30 start on 30^th November as well. There will also be delayed starts in the New Year – details will appear on the website.

9. Any Other Business
   9. The Christmas party is on 6^th December and there will be a raffle for charity. This year the charity will be St. Wilfrid’s Hospice. The party numbers will be limited to 80 and members will be asked to sign up a notice on the board if they are attending. Sandra will remind members about the party by Bulletin.
   9. A new email list will be issued shortly.

10. Date of next meeting.

Tuesday 21^st November at 7 pm at the Club House.

TUESDAY 15TH AUGUST 2017

1900 AT THE BRIDGE CLUB

MINUTES

PRESENT

Julie Jones

Francesca Campbell

Thea Sydenham

David Telfer

Peter Burns

Sandra Ward-Brown

1. Apologies for absence

Ian Bartle and Michael Cook

2. Minutes of the meeting held on 4th July 2017 were approved.

3. Matters arising. None.

4. Finance and Investment

Balance at Lloyds Bank plc is £37,000 including the redemption of the investment held with Co-funds.

The Trustees will meet sometime after week beginning 11th September after the holiday period is over.

5. Education Matters and Classes

5.1 Peter Burns is still waiting to hear from the school about teaching Bridge to Juniors. Peter would like to invite Derek Wright of Three Counties to take part in the first session, as he has experience of Junior teaching. There is a recommendation that a ”Taste Day” be held at the school.

5.2 There has been a request from Nyton House Residential Home to help with Bridge lessons for the residents. Thea is proposing to visit the home to see if the club can assist.

5.3 Thea reported that, as yet, there are not enough applicants for the 1st year class. However, there is still enough time for the class to be viable.

5.4 Kerry will be running the 2nd year class.

5.5 The future of the 3rd year class run by Thea is in doubt as the class is too small.

5.6 Leigh Harding is not certain yet as to whether she will be able to run her proposed seminars during November but she is planning to continue with her Friday sessions.

5.7 Supervised Play will restart on 20th September but 12 people are needed to make the class viable.

6. School Liaison

Julie and David met with the Business Manager at the school and they now have details of their evening events at the school over the academic year.

6.1 Because of large evening meetings at the school on October 5th and 19th these Thursday evening sessions are cancelled and instead will be held on Friday 6th and 20th October.

6.2 Over the academic year there will be 5 evening sessions to be rearranged to start at 7.30. On these evenings 24 boards will be played. The dates will be on the calendar. Francesca will liaise with Margaret to adjust her work times.

7. Bridge Matters

7.1 In future Bridge will only be held on Bank Holidays if there are sufficient pairs to make the evening viable. There will be no Bridge on 28th August as there are not enough pairs willing to play.

7.2 Thea will make some enquiries about improving the left-handed boxes.

7.3 Mike Payne is interested in scoring and may like to take part in the Directors course.

7.4 The information page on the website is to be changed to show Sandra Ward-Brown as the main club contact instead of Penny Haines.

7.5 The contact page on Bridge Web has been changed from the late Richard Lowe to David Telfer.

7.6 The next Simultaneous Pairs evening is on 2nd October. To save on the loss of money, as the cost of the evening has been reduced, the booklet will not be made available. Instead it can be downloaded if required.

7.7 The Arun League is in abeyance, however, if it does go ahead someone will; be needed to organise the matches.

7.8 Matthew Creswick, a sixth form pupil, will be setting out the tables and chairs from September and will be paid £145 per month for 11 months.

7.9 The new dealing arrangements are proving to be very successful.

7.10 The mobile phone is very rarely in use and the number will be removed form the website.

8. Membership

Applications for membership have been received from the following and they have been approved:-

SUSAN GORMAN

DICK PEMBURY

9. Club House

9.1 The new chairs are due to be delivered sometime during the week beginning 14th August.

9.2 Rollalong, who provided the building will start necessary repairs week beginning 21st August and afternoon bridge on 22nd August will be cancelled.

9.3 The carpet will be replaced sometime during September.

9.4 Francesca requested that the problem of people leaving chewing gum on the chairs and curtains be raised at the next liaison meeting.

10. 50th Anniversary Party

Julie thanked the Committee for all their hard work to make the party such a success.

11. Any Other Business

11.1 Peter has a list of the books in the library and they are available to borrow by members, supervised play members and students.

11.2 Accountancy fees will increase by £200 per year as the accountant has to lease new software to file the corporation tax return. It was agreed to accept this for one year then review.

11.3 The question was raised again as to whether students are EBU members. The EBU accepts enrolled students as members for one year. Then in the second year the EBU charges the students £10 for membership which the club pays. It was agreed that the students are members and will be included on the EBU list of members for the 2nd and 3rd years. After that time the students must apply to join the club as a full member and hence stay on the EBU member list and if they do not their names will be removed from the EBU list.

11.4 The membership list will be amended to accord with the Treasurer’s list of paid up members.

12. Date of next meeting.

Tuesday 10th October at 7 pm.

Committee Meeting

Tuesday 4 July 2017

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones Chairman

Michael Cook Secretary

Ian Bartle Treasurer

Francesca Campbell

Thea Sydenham

David Telfer

Peter Burns

Sandra Ward-Brown

1. Apologies for Absence

None

2. Minutes of the meeting held on 18 April 2017 were approved.

3. Matters arising

None

4. Finance and Investments

The balance on the Lloyds current account was £15,078.00 as at 1 June. We have paid for the decorating. The Tables income is the same as last year.

The Trustees are to have two meetings a year

5.Education Matters and Classes

A liaison meeting is to held with the School.

Peter is promoting mini bridge with the School and is waiting to hear that it can be progressed. Ideally there should be one teacher per table for the taster session.

No Fear Bridge with Leigh Harding is going well although one session was cancelled because an exam was going on in the room. This is to be raised at the liaison meeting. We are to charge Leigh £25 for each session for the use of the room.

A Directors refresher course has been offered. The Club is to pay for any current directors who wish to attend.

6. Bridge Matters

We will renew our Scorebridge license in September for another year, while Peter trains the directors and scorers on EBUScore. He plans to do this in the next 6 months, after which we can make a decision on whether to move over to EBUScore. The 2017 laws will be introduced at the beginning of November, after the directors' training at the end of October. Various problems have arisen with the laptop which Peter is dealing with. It is likely that a new computer will be required in a year’s time

Accommodating the large number of sitting pairs, particularly on Saturdays, has caused some difficulties for the Directors who will continue to accommodate the players as best as can be managed.

Peter is to set up a library

A replacement for Joe Adams and his assistant is to be sought and the pay has been agreed at £145 per month for 11 months

7. Membership

Applications for Membership have been received from the following and they have been approved

Sue Goldsmith, Judi Norton, Innes Taylor, Roz Trinkwon and Claire Wright.

8. Housekeeping

Rollalong’s report on the building was considered and the essential items are to be carried out. The carpet and chairs are to be replaced and the colour and style of the chairs and carpet have been agreed.

9. Any other business:

There about 12 places left for the Prosecco tea to be held on Saturday 12 August at 4.30pm to celebrate The Club’s Fiftieth Anniversary

10. Date of the next meeting:

19.00 hrs on Tuesday 15 August at the Clubhouse.

Present:

Julie Jones Chairman

Michael Cook Secretary

Ian Bartle Treasurer

Francesca Campbell

Thea Sydenham

David Telfer

Peter Burns

Sandra Ward-Brown

1. Apologies for Absence

None

2. Minutes of the meeting held on 28 February 2017 were approved.

3. Matters arising

None

4. Membership

Applications for Membership have been received from the following and they have been approved

Sarah Logan and Audrey Twitcher

5. Finance and Investments

The balance on the Lloyds current account was £15,739.00 as at end of March.

6. Education matters and Classes

The pay of our teachers is to be increased to £75 and the cost of lessons is t be increased to £80 per term

Supervised play is to be increased from £3 for members and to £4 for non members as from September. These are the current fees. From September the charges will be £4.00 and £5.00 respectively.

7. Bridge Matters

The tea ladies are to be give a pay rise from £20 to £22 per evening. The pay for the afternoon session to remain at £20/£15 - then Lisa to receive £20 if there are more than 20 tables.

Members are to be invited to notify the club of their next of kin who can be called upon in the event of a member becoming unwell

As agreed at the AGM we are to continue with SIMS band members will be charged £2 only with the club paying the balance of the costs

Bridge is to continue be played at Bank Holidays provided that there are volunteers for directing.

8. House Keeping

Rollalong are to inspect the property and carry out their survey for £280. Subject to their survey proving satisfactory the redecoration of the club is to go ahead together with replacement of the carpet and chairs. The work to carried out at the end of May.

9. Any other business:

A Prosecco tea is to be held on Saturday 12 August at 4 pm to celebrate The Club’s Fiftieth Anniversary The numbers will be restricted to 80 including the Committee

10. Date of the next meeting:

19.00 hrs on Tuesday 4 July at the Clubhouse.

Committee Meeting

Tuesday 28 February 2017

15.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                     Chairman

Michael Cook                Secretary

Ian Bartle                       Treasurer

Francesca Campbell

Thea Sydenham

David Telfer

Peter Burns

Sandra Ward-Brown

1. Apologies for Absence

2. Minutes of the meeting held on 10 January  2017 were approved.

3. Matters arising

All the old bidding boxes have been sold.

The Andrew Robson evening was popular but unfortunately it was aimed at too wide a range of abilitiesThis is to be considered when another evening with Andrew is arranged

4. Membership

Applications for Membership have been received from the following and they have all been approved

Greg Challoner, Gerald Cheyne, Jean Fitch, Brian Gillbanks,Carole Griffiths,

Susan MacDonald, Hilary Mitten, Anne Parker, Anthony Phillips, Lesley Simmons, Christine Swann.

5. Finance and Investments

The balance on the Lloyds current account was £16,234.00 as at end of January.

The £13,000 investment with M & G is to be called in.

6. The arrangements for the AGM were agreed and the Notices and Accounts are to be put on the website. Access to the accounts is to be restricted to Members only.

7. Bridge Matters

A Directors training course is to be held at the club and it is hoped that three or four members will take up this opportunity.

Tuesday afternoon bridge is to be played weekly now that some new Directors have come forward.

SIMS has not been popular because of the cost and difficulty of the hands.The question of whether to continue with SIMS is to beraised at the AGM

Peter is to look into starting Junior Bridge at the school

Thea is giving up organising the Arun League.A replacement is sought.

Liz Senior has kindly agreed to take over the rota.

The redecoration of the club is to go ahead together with replacement of the carpet and chairs. Estimates are to be obtained.

9. Any other business:

          None

10.  Date of the next meeting:

19.00 hrs on Tuesday 18 April at the Clubhouse.

Chichester Bridge Club

Committee Meeting

Tuesday 10 January 2017

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                     Chairman

Michael Cook                Secretary

Ian Bartle                       Treasurer

Francesca Campbell

Thea Sydenham

David Telfer

Peter Burns

Sandra Ward-Brown

1. Apologies for Absence

2. Minutes of the meeting held on 8 November  2016 were approved.

3. Matters arising

4. Membership

Eight Applications for Membership have been received which is encouraging.

5. Finance and Investments

The balance in the Lloyds current account was £14,119.60 as  at 23 December 2016

The Charity evening donation of £350 has now been paid to Air Ambulance

6. Classes

• ’s Class is full and will break for the summer at the end of April. Kerry    will start a new class in September

The Bridge session run by Leigh Harding of No Fear Bridge was very successful and as a resultLeigh donated £480 to St Wilfred Hospice.

The Master Class with Andrew Robson takingplaceon 20 January 2017 is fully booked

Tea ladies have been arranged for Tuesday afternoon bridge which is proving popular. The hours for the Tuesday tea lady, Lise, are to be reduced from 2 to 1.5 hours at her request. On occasion she may have to stay for 2 hours.

Thea is in the process of setting up director course at the Club in the Autumn.Thea also undertook to produce a Powerpoint presentation tone shown at the Robson evening asking for Members to come onward to train as Directors. in particular of Tuesday afternoons and to help in general to run the club.

Dealing complaints have been received about the frequent errors made by our dealer Joe.David has been to see him and further instructions have been issued.Joe has been warned that his performance must improve.

We have decided to purchase 20 sets of new bidding boxes to include 2 sets of left handed boxes from Simon Lucas Bridge Supplies.They are on offer at a reduced price at the moment.The old ones are to be sold at £10 per set.

Thea will endeavour to obtain the Sims booklets in time for the evening on Thursday 12 January as Ken is away.

7.      House Keeping

It was noted that the cleaning of the room and toilets was not being carried outproperly and comment was made that it was a disgrace that the cleaning should have to carried out by a Member of the Committee.

8. Any other business:

          A new version of the Laws of Duplicate Bridge (Red Book)  will be issued                  later this year.  We will need to purchase copies and to provide training to our           Directors.

9.  Date of the next meeting:

At the earlier time of 15.00 hrs on Tuesday 28 February at the Clubhouse.

Chichester Bridge Club

Committee Meeting

Tuesday 8 November 2016

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                     Chairman

Michael Cook                Secretary

Ian Bartle                       Treasurer

Francesca Campbell

Thea Sydenham

David Telfer

Peter Burns

Sandra Ward-Brown

1. Apologies for Absence

2. Minutes of the meeting held on 13 September  2016 were approved.

3. Matters arising

The ‘Chichester Bridge Club’ Sign was  much admired and is to be put up shortly.

4. Membership

Tony Brown’s application for membership has now been seconded (and has subsequently been approved.)

5. Finance and Investments

The balance in the Lloyds current account was £22,806.79 as  at 30 September.

The formalities of investing £10,000 with United Trust are nearly complete and the investment will be made shortly.

It was agreed that Members could be given details of the Club bank account to enable subscriptions to be made by banktransfer.

6. Classes

There are three vacancies in the first year class. All the classes are full and we have 56 Students

7. Bridge Matters

Attendance at Wednesday evening Bridge has gone down to such an extent that the evening is no longer viable.Wednesday evenings are to continue to the end of the year and will cease thereafter unless there is some change

Leigh Harding of No FearBridge is to run gentle duplicate on alternate Friday evenings starting on 13 January.The object being to help students make the transition to playing Duplicate on club evenings

The arrangements for the Christmas Party on Thursday 15 December are well in hand and the various duties have been allocated to Committee Members

A Master Class with Andrew Robson is to take place 20 January 2017

The Heating thermostat is not working and the Programmer is to be reprogrammed.

9. Any other business:

                   Pat Sparkes  suggested that a donation of £500 be made to the school                         and it          was agreed that the donation be made.

10.  Date of the next meeting:

19.00 hrs on 10th January at the Clubhouse.

Committee Meeting

Tuesday 13 September 2016

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                     Chairman

Michael Cook                Secretary

Ian Bartle                       Treasurer

Francesca Campbell

Thea Sydenham

David Telfer

Peter Burns

Sandra Ward-Brown

1. Apologies for Absence

2. Minutes of the meeting held on 19 July 2016 were approved.

3. Matters arising

4. Membership

There have been no applications for membership

5. Finance

The balance in the Lloyds current account is £20,288.35

The Treasurer reported that the number of tables in play over the lastyear were down by 8% and the table money was down by 11%.

It was agreed that Members could receive details of the Club bank account to enable payments to be made by transfer.

6. Classes

1. Beginners Class with Kerry Jackson

This is due to start at the end of September.The numbers are low (8 only) although there are a few more possible starters.

1. Second Year Class with Thea Sydenham

This class is to start in September and is full (18) with a waiting list.

1. Third Year Class with Kerry Jackson

This class is not yet full but viable with 14 pupils.

7. Bridge Matters

1. It was agreed that the Club will be closed over the Christmas Period  on 22nd December and that play will start again on 3 January.

1. Opening Leads are to entered in the Bridgemates on a trial basis.

The Attendance is variable at the moment but the format of "Gentle Bridge" with 21 boards is to continue.

Leigh Harding of No Fear Bridge has come up with some proposals on how to encourage newer players to play duplicate at the Club. A Sub Committee of Thea, Peter and David is to meet with Leigh to see what can be arranged. A news letter particularly directed to students is to be considered.

News of the Club and what it can offer is to be put in the Chichester Observer.

1. Director Training:

Volunteers are still required.

1. The Charity evening has been moved to 27th October. Collection of prizes for the raffle and advertising is to put in place.

We won the Arun league this year with 26 different players taking part. Thea has kindly agreed to arrange our team once again this year although there may be a change of format

8. Housekeeping Matters

1. Francesca Campbell has had an estimate of £400 for the new club sign which is thought to be excessive.  Francesca is arranging for her brother in law to make a sign for less money.

1. The committee are considering buying new chairs and a carpet  and will look at the range of chairs at Alpha-furnishing.com. Nothing further will be done on this until the works at the School have been completed.

1. The new arrangements with Joe for dealing the boards is now working well.  

9. Any other business:

1. Julie has considered amendments to the Constitution, particularly the Disciplinary Rules. These are to considered further and any amendment will be put forward at the AGM rather that calling an EGM at an earlier date.

1. Peter Burns is considering whether we should replace Scorebridge with the EBU offering which is now being adopted by other Clubs.

10.  Date of the next meeting:

19.00 hrs on 29th October at the Clubhouse.

Committee Meeting

Tuesday 19 July 2016

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                                          Chairman

Ian Bartle                                             Treasurer

Francesca Campbell

Thea Sydenham

David Telfer

Peter Burns

Sandra Ward-Brown

1. Apologies for Absence

Michael Cook - Secretary

2. Minutes of the meeting held on 24^th May 2016 were approved with a slight amendment relating to the date on which Sunday Bridge is to start which is still under consideration.

3. Matters arising

3. It was decided that Directors will raise points of etiquette on an ad hoc basis.

However Directors should remind North that the board in play remains on the table.

3. St Richard's Hospital have acknowledged the donation given in memory of Michael Webber.

4. Membership

An application for membership is to be deferred as the applicant has no sponsor and seconder.He is to receive provisional membership subject to being played in by the Chairman in the autumn.

5. Finance

The balance in the Lloyds current account is £20,290.70.The investment in the United Trust Bank is yet to be made.

The Treasurer reported that the number of tables in play over the last six months of this year were down by 9% and the table money was down by 6% respectively in the same period as last year.

6. Classes
   6. Beginners Class with Kerry Jackson

This is due to start at the end of September.The numbers are low (5 only) the class will be advertised on the website.

6. Second Year Class with Thea Sydenham

This class is to start in September and is full (18) with a waiting list.

6. Third Year Class with Kerry Jackson

This class is not yet full but viable with 14 pupils.

7. Bridge Matters

7. Directors:

1. Penny Haines is currently preparing the new rota from August to December and the rota will include Tuesday afternoons.
2. The club has a shortage of Directors for Tuesday afternoon Bridge.  This is being addressed.

Tuesday afternoon Bridge is to start on 20^th September 2016 at 2 pm. It was agreed to advertise these sessions via a flyer as well as on the web site and by announcement at evening sessions.

1. It was decided that should any Director wish to change his or her date with another Director he or she should inform David Telfer so that he can update the rota on the website

7. It was agreed that the Club will be closed over the Christmas Period on 24th, 26^th and 31^st December and 2^nd January 2017.  There will be Bridge on 28^th and 29^th December 2016.

7. The Charity evening is on 6^th October 2016 with Proceeds to Air Ambulance.  A raffle will be held but there will be no Canapes.

7. The date of the next Pro-Am meeting is to be confirmed (now agreed 9^th November 2016).

7. The charity and Pro-Am evenings will be advertised on the Notice Board, through the website and by email.

7. Wednesday evenings:

The Attendance is variable at the moment but the format of "Gentle Bridge" with 21 boards is to continue.

7. Director Training:

Volunteers are required.

7. Random Teams:

These team nights have been well supported and will start again in October.There will be a change to the rules so that a member who plays for each of the 8 sessions will receive 10 bonus points.

Housekeeping Matters

7. The mobile phone will be updated and the Directors will try to ensure it is switched on at each evening so that any member delayed can notify the Director.

7. Francesca Campbell will make arrangements to update the sign on the Clubhouse.

7. The committee are considering buying new chairs and will look at the range of chairs at Alpha-furnishing.com.

7. The new arrangements for dealing the boards are now working well.  There were a few minor problems which have been dealt with.

7. It was decided to replace the cards on a regular basis and new cards and boards will be ordered.

8. Any other business:

8. The matter of revising the constitution will be discussed at the next meeting.

8. The club accounts for 2015 will now be removed from the website.

9.  Date of the next meeting:

19.00 hrs on 13^th September at the Clubhouse.  

Chichester Bridge Club

Committee Meeting

Tuesday 24 May 2016

19.15 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                      Chairman

Ian Bartle                      Treasurer

Michael Cook               Secretary

Francesca Campbell

Thea Sydenham

Peter Burns

David Telfer

Sandra Ward - Brown

1.       Apologies for absence

          None

   2.    Minutes of  the meeting held 12 April were approved.

   3.    Matters arising

          None

   4     Finance

          There was £51,534 in the current account at the end of April 2016.

          £30,000 has since been paid to Shawbrook and a further £10,000 to United Trust

          It has been agree that Members who are here for six months of the year shall pay one half of the annual subscription

          The rate payable for table money on  the various evenings is to remain as it is

          After taking in to account resignations and non renewals there are some 191 current members of the club.

          Students are affiliated to the Club while they are students and so do not have to pay the EBU subscription.  However they do not become full Members of the Club

5.       Education Matters

          Bridge Classes

          Kerry is to take a new starters class in September in addition to continuing with her current class.  Thea is continuing with her class charging £15 for a further three lessons.  Peter Burns is to keep  his pay for supervised play on Tuesday afternoons under review with the object of increasing his pay to that of the other teachers if the numbers stay at a suitable level.

 6.      Bridge matters

          Afternoon bridge is to be trialled on the first and third Tuesday of the month commencing on the 20th September.   Peter’s class will then move to Wednesdays.

          Bridge on Sunday afternoons is to be trialled

          Both these initiatives are to be reviewed after one term

          Dealing is to be outsourced. Joe has agreed to take this on for an additional £145 per month and has arranged to appoint a deputy to cover when he is  not available. Joe is to commence when Chris Barker has             completed his rota at the beginning of June and will be paid £270 until September and subsequently £290 when the number of boards increases

          Five more sets of longboards and 200 packs of cards are to be purchased to meet the increased demand for boards.

          One particular point of etiquette is to be brought to members attention by Directors before each session.

          At present the technology is going well which is good news.

          A charity night is to be held on 6th October with the proceeds going to the    Air Ambulance.  Nibbles are not to be provided on this occasion.  There will be a raffle with the winning tickets being fixed to the prizes for collection on the way out thus avoiding the lengthy business of announcing and subsequent collection of the prizes.

          An evening with Andrew Robson has been arranged for Friday 20 January 2017

          The christmas party is to be held on 8th December and is to be open to students and members alike

          It was noted that Bailey’s Bridge Club seems to be attracting more  members on Tuesdays and that our Wednesday evening numbers were declining.

           A notice is to be put on the website explaining that gentle duplicate will take place on Wednesdays  with 21 boards to  be played using standard Acol conventions as taught by the EBU.  All are welcome to play

   7.   Membership Secretary

          Applications for Membership by Joan and Bob Lewis and Guy Raven were all approved.

  8.       House

          All renovations or renewals are on hold until the works at the school have been completed.  It appears that the school may replace the flooring with carpet tiles in due course.

          The chairs need replacement and the type of chair is to be looked into.  Ideally the chairs need to be light, stackable and accommodate a cushion which will stay put.

   9.    Any other business

          A donation of £50 is to be given to St Richards in memory of Mike Webber.

   10.  Date of Next Meeting

          The next Committee Meeting is to take place  on Tuesday 19th July at  1900 hours

Chichester Bridge Club

Committee Meeting

Tuesday 12 April 2016

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                      Chairman

Ian Bartle                      Treasurer

Michael Cook               Secretary

Francesca Campbell

Thea Sydenham

Peter Burns

David Telfer

Sandra Ward - Brown

1.       Apologies for absence

          None

   2.    Minutes of  the meeting held 12 January 2016 were approved.

   3.    Matters arising

          The New Cupboard has been installed and much admired.

          A decision on the new flooring has been deferred until the works at the school have been completed

   4.   AGM

          The AGM went well although it was not well attended.  The AGM is to be held on a Tuesday next year. Moving it to a Wednesday did not result in an increase it the numbers attending.  Next years AGM is to be held on Tuesday 21 March 2017

   5.    Finance

          There was £51,522 in the current account at the end of March as the Britannia and Cambridge accounts have just been closed. The accounts were closed because of the nominal interest paid.

          The Trustees are investing the money raised by placing £30,00 with Shawbrook and £10,000 with United Trust.

          Joe Adams rate of pay for arranging the tables and chairs each week is to be increased from £138 to £145 per month.

           David  is to chat to  Joe to see if he and or some of his friends would also like to take on the operation of the dealing machines.  It is envisaged that a further £145 per month would be paid for this service.

          The annual subscriptions are not to be increased for the time being  but the position will be reviewed in December

          It was noted that the number of tables during the first quarter of 2016 was 347, down from 388 the previous year. This is a matter of concern but apparently is a problem faced by other bridge clubs.

          The proposal made at the AGM that the arrangements for the various evenings of bridge be brought in to line was considered.  The  arrangements for Directors, Hosting and provision of a tea lady are to            remain as is.  The table money for Saturday is to be increased from £1.50 to £2 to bring it in to line with the other evenings.  As a result of further  discussion following the meeting it was decided in fact that it would be better if no increase be made so the table money for Saturday is to remain at £1.50

7.       Education Matters

          Bridge Classes

          All the classes are going well.  There are currently 18 in each of  Kerry and Thea’s classes.  There are 10 potential students interested in a beginners class inSeptember. Kerry has offered to take the class which was approved by the Committee.    It seems that most of these players only wish to learn how to play socially so it is thought few will come and play on Wednesdays which is somewhat disappointing.

 8.      Bridge matters

          Yves Lebrec is to go on the Directors course at Tunbridge Wells and the club is to pay the cost of the course and travelling costs.

          Guy De Lacey and others are keen to start afternoon bridge on Tuesday afternoons.  The committee will investigate the possibility of Tuesday afternoon bridge sessions in June, July and August when there are no lessons.  Ian will ask Ann about directing and Thea will contact Mary Sharp and other directors to establish if they are willing to direct in the afternoon

9.       Housekeeping Matters

          Michael Cook is to keep the register of keys.

10.     Any other business

          David and Julie are to visit school to discuss carrying out of outstanding work needed on external lights and slow flushing toilet.    

          An informal proposal by Bailey Bridge Club that they be permitted to  use our premises on a Tuesday was considered but not pursued as the Club room is used for various meetings then.        

15.     Date of Next Meeting

          Tuesday 24 May at the slightly later time of 7.15 pm

Chichester Bridge Club

Committee Meeting

Tuesday 12 January 2016

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                      Chairman

Ian Bartle                      Treasurer 

Michael Cook               Secretary

Francesca Campbell

Thea Sydenham 

Peter Burns

David Telfer

Sandra Ward - Brown

1.       Apologies for absence

          None

   2.    Minutes of  the meeting held 20 October 2015 was approved.

   3.    Matters arising

          Dealers and Directors  are taken under Bridge Matters below

   4.   Membership Secretary

          Sandra Ward - Brown requested and received clarification of the matters which fall within the responsibility of the Membership Secretary.

           It was agreed that the mailing of the Agenda, Minutes and Accounts to Members with email addresses would be done by reference to the club website link. This would then not overload Sandra’s computer. Those who did not have email addresses would have the documents posted to them.

          Applications for Membership by Ann Saunders, Lyn Courtnay and Susie Jardine were all approved.

          Sandra pointed out that there was an error in the copy of the constitution       that is sent to new members. The reference to para 7d 6 needs to be                 removed as there is no such clause.  The constitution is on the website               under information and once the alteration has been made further correct copies can be printed off from the website.

   5.    Finance

          There was £14,544 in the current account at the end of December 2015

          The new bank account and mandate are now in place and the funds are                     being transferred to the new account.

           The signatories on the account are any two of Julie Jones, Ian Bartle,            Michael Cook, Francesca Campbell and Thea Sydenham

          After taking in to account resignations and non renewals there are some        185 current members of the club.  Membership fees are coming in well                but there are  still some 60 outstanding to be collected.

6.       Investments

          Julie  is investigating where the Club should invest  a further £7000               which is surplus to our day to day requirements.

          Mike Parks is standing down as a Trustee  and Michael Campbell has            kindly agree to be appointed in his place in due course

7.       Education Matters

          Bridge Classes

          All the classes are going well and 34 came to Peter’s Supervised                              Play last week

          Peter  has redesigned the evaluation forms.  The forms have been used by           Kerry,Thea and Peter and the results record on them have been good

 8.      Bridge matters

8.1     No volunteers have come forward for training as Directors.  The offer of free training is to be re advertised on the website with further confirmation that the training is free and can be arranged at the Club so not much travelling is required to attend

Chris Coote, David Telfer, Walter Clark and Marilyn Humphrey have all joined the Dealing machine team.

A volunteer is required to prepare the dealer Rota

The long boards take a bit of getting used to on the table but they save the dealers ten minutes on each set of boards and are to be used in future

8.2     David Telfer reported that the Teams evenings are proving         popular and is looking into what can be done to develop competitions within the club,  perhaps by having a competition on one evening with a couple of prizes.

David has his own team which takes part in competitions outside the club and is looking into ways to expand on that as well. 

8.3     Michael Cook reported that there had been some requests to introduce a tea break on Wdnesday evenings.  It was agreed to canvas Wednesday players over the course of a few weeks.

8.4     A letter re National Grading was received which set out the rules which apply when one host wishes  to opt out of the results.  The letter is to be brought to the attention of the Directors.

8.5     Information on ‘Which night to play on’ is to be put in the information section of the website and a copy is to be sent to new members by Sandra

8.6     Provision of a session of bridge for the Members in the afternoon was considered.  It might attract some who were not keen on playing in the evening however we only have access to the club on Tuesday and Friday afternoons so at present there was no ability to accommodate it. 

8.7     David Telfer reminded the Committee of an e-mail received from Mike Campbell regarding bridge etiquette.  Thea agreed to take this up with Mike and report back at a future meeting.

 9.      The Christmas Party was a great success and the club was full.  Members and Students played together on one evening and the Party was enjoyed by all.

10.     AGM

          The AGM is to take place on Wednesday 23 March and the Notice, Minutes and Accounts  will be available on 1 March will be sent out by the end of the first week of March.   The draft Agenda, Minutes of previous AGM and Nomination form were all agreed.  All the officers and Committee Members have offered themselves for reelection.

11.     Data Protection

          It was agreed that a backup drive be bought to back up the club computer

          Concerns were raised that we need  to be seen to comply with the Data Protection Act.  The only information that the club keeps is the Members address, telephone number and email address.

           It was thought prudent to change the website pass word  from time to time and to limit  those who have access to Members addresses. There was no suggestion that there had been any improper access to the website or use of the information but protection is something  that the Committee needs to be aware of.   To comply with Data Protection Regulations, Michael was requested to write to ex-committee members requesting them to remove any Club databases/records from their storage systems.

12.     Michael was requested to write to the leaving members to recover any sets of keys that they might hold.

13.     Housekeeping Matters

          The cupboard in the store room has fallen apart and is to be replaced

          An estimate is to be obtained for the cost of new flooring in the main Hall.  Approval of the type floor covering proposed is to be obtained from the school

14.     There was no other business                     

15.     Date of Next Meeting

          The next Committee Meeting is to take place  on such date as shall be arranged before 22 April being  within one month of the AGM but it will be  at1900 at the clubhouse

Chichester Bridge Club

Committee Meeting

Tuesday 20 October 2015

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones                      Chairman

Ian Bartle                      Treasurer 

Michael Cook               Secretary

Francesca Campbell

Thea Sydenham 

Peter Burns

David Telfer

Sandra Ward - Brown

1.       Apologies for absence

          None

   2.    Minutes of meetings held 25 August 2015 were approved.

   3.    Matters arising

          None

   4.    Committee Appointments and Resignations

          Paul Carter has resigned from the committee

           Sandra Ward - Brown was appointed Membership Secretary

   5.    Finance

          There was £14,190 in the current account at the end of September.

          The update of the bank mandate is still in progress.

6.       Investments

          We have investments of approximately £136,000. No change and no new investment is proposed at present.

          Mike Parks is standing down as a Trustee and a replacement is being sought.

7.       Education Matters 

          Bridge Classes

          Supervised play on Tuesdays has proved very popular with some 7 or so tables.  Peter Burns pay is to increase to £60 per session while numbers attending stay at that level

 8.      Bridge matters

8.1     No volunteers have come forward for training as Directors

8.2     The Arun League starts 21 October and the Teams evenings are proving popular

8.3     The Pro Am evening has proved to be most popular and  another is to take place on Wednesday 27 January 2016

8.4     Prizes are to be awarded for the Monday ladder only.  No prizes are to awarded for any other ladders.

9.       Charity Night held on 15 October was not well attended but did raise £385 for charity.

10.     The Christmas Party is to be held on 10th December and all members, students and visitor students are welcome to attend. There is to be only one party for all this year.

11.     Dealing Machine

          New Boards have been purchased and are to be tried for a further period to see if they are a real help to the dealers.

12.     Membership

          Annual Subscriptions for 2016 are to remain at £25

          Applications for Membership by Mr S Midgley, Mr D Midgley, Mr A Murray, Mr  N Joughlin,  Mrs S Joughlin and Mr D Smith were all approved.

          The membership records are currently held on several databases causing a great deal of unnecessary duplication and work.

          It was agreed that an Access Database package be purchased to enable all  the membership records to be placed on one database

13.     Housekeeping Matters

          An estimate is to be obtained for the cost of new flooring in the main Hall.  Approval of the type floor covering proposed is to be obtained from the school

14.     There was no other business                     

15.     Date of Next Meeting

          The next Committee Meeting is on Tuesday 12 January 2016 at 1900 at the clubhouse

Chichester Bridge Club

Committee Meeting

Tuesday 25 August 2015

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones Chairman

Ian Bartle Treasurer

Michael Cook Secretary

Thea Sydenham

Paul Carter

Peter Burns

David Telfer

1. Apologies for absence

Francesca Campbell

2. Minutes of meetings held 7th and 28th July were approved.

3. Matters arising

None

4. Appointments

Ian Bartle was appointed Treasurer.

Peter Burns and David Telfer were both co-opted on to the Committee. David has been appointed Webmaster and Peter has been appointed Tech-nical Advisor

5. Finance

There was £11,308 in the current account at the end of July.

Ian Bartle is to be added to the Bank Mandate at Lloyds and the list of names of signatories for the bank and the various other Club accounts is to be looked at and rationalised

6. Investments

No change and no new investment is proposed

7. Education Matters

Bridge Classes

At present Kerry has 15, Thea 11 and John 3 signed up for the Autumn classes with more to come before the start of the term.

Supervised play has been moved to Tuesdays and will start September 8th

8. Bridge matters

Peter Burns is to take over from Lilias Lamont as Primary Licence Holder. The licence fee is £36 per annum which includes five secondary licence holders

8.1 Peter Burns is appointed Chief Tournament Director to the Club

8.2 Directors

The pool of directors needs to be increased. A notice asking for volunteers to train as Directors is to be put on the website

8.3 NICKO

The Secretary is to look in to the requirements of entry of teams in the NICKO competition and the deadline for entries. A notice calling for teams is to be put on the website.

8.4 Teams

The Teams event is to be held on 24 September in a new format which will involve the whole club. Details of what is planned are on the website and the event should be promoted throughout the club

9. Charity Night

To be held on 15 October. A call for prizes is to be made on the website together with a notice of the event.

10. Dealing Machine

New Boards are to be purchased now by way of trial at a likely cost of £60. If they are successful all the boards will be replaced.

The new boards are designed so that the dealing machine will automatically place the cards directly into the boards without the intervention of the dealers. This will reduce the incidence of wrongly filled boards and reduce the time taken to deal the boards.

11. Competitions

Ken Haines will continue to organise SIMS and download the files for the dealers

12. Membership

A new Membership Secretary is sought. Judy Hole has resigned form the Committee but will continue to look after Memberships until the end of the year.

The application for Membership by Yves Lebrec was approved

9. Housekeeping Matters

The leaking gutter has been reported once more

10. There was no other business

Date of Next Meeting

The next Committee Meeting is on Tuesday 20th October at 1900 at the clubhouse

Chichester Bridge Club

Minutes of Committee Meeting

28^th July 2015

Present                   Francesca Campbell, Paul Carter, Judy Hole, Julie Jones, Thea Sydenham

Apologies      Michael Cook, Liz Senior

1. MC and LS were not present due to holiday commitments and a previous commitment respectively.
2. Meeting was called to discuss resignation of LS as Treasurer and JH potential resignation form the Committee in December 2015, or sooner if a new Membership Secretary can be found.
3. Decision was to ask in the next newsletter for a Treasurer and Membership Secretary and also ask amongst the members. It was agreed that this should be member.
4. Database       It was decided that the club’s database needs to be brought up to date and that one person only should maintain the database. No decision was made as to the responsible person.
5. Directors       Both Ken Haines and Graham Vincent have retired as directors and there was a concern that the club does not have sufficient directors now. This should be discussed further at the next meeting.
6. BridgeMates   JH explained that if a Director changes the movement then the BridgeMate needs to be closed down, then reopened to enter the new movement, in spite of the ‘change movement’ key.
7. Simultaneous Pairs (Sim Pairs)       JH has received an email from Ken Haines. The club did not take part in the July event. There should be 4 Sim Pairs events each year. JH explained that MC as Secretary should write to the EBU to explain that we are entering the competitions. The EBU should then send the Secretary details of the competitions and he can then ask the dealers to deal the cards. The Secretary should then be the contact for Sim Pairs, who should then liaise with the person compiling the Directors Rota.
8. Directors Rota         TS will prepare the next Directors Rota as she prepares the Host Rota up to the AGM.
9. Club Management     It was agreed there should be a list on the notice board of Committee Members duties, namely:-

JJ       Chairman

MC      Secretary

JH      Members Secretary

FC      Household

TS      Lessons/host/dealing machines/Directors Rota

PC      Supervised play

Treasurer to be announced.

10. Committee Members Due to the difficulty of recruiting committee members FC suggested considering employing a club steward to look after the boards, BridgeMates, kitchen and banking table money. Due to the likely cost this will only be considered as a last option.
11. Teams It was confirmed that Teams would be run in accordance with the suggestions of David Telfer and Mike Campbell for a trial period until the AGM, so that the Chairman can then report back to the members as to the success of the Teams Events.
12. Questionnaire PC wondered if the Committee should produce a questionnaire for club members to discuss member’s views and to see if there was satisfaction or dissatisfaction in the way in which the club is being run. The Committee will consider this at a later date.
13. Finances        There was a discussion as to club finances and the need to consider saving for a new building. The Chairman explained that a new building will not be needed for about 20 years if the club house is maintained properly. However, the Committee will continue to save excess club funds.
14. Next meeting 25^th August 2015, 1900 at the Club House. 

Chichester Bridge Club

Committee Meeting

Tuesday 7 July 2015

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones Chairman

Liz senior Treasurer

Michael Cook Secretary

Francesca Campbell

Judy Hole

Thea Sydenham

Paul Carter

1. Apologies for absence

None

2. Minutes of meeting held 17 February 2015 and 28 April were approved.

Minutes of AGM held 24 March were agreed to be formally approved at next AGM

3. Matters arising

None

4. Finance

There is £10,894 in the current account. Duplicate competitions are averaging 7.5 tables per session over 4 evenings per week. We need 10 tables to break even. The tea lady and substitute are to be retained despite the fall in numbers and to keep the evenings attractive to members

5 Investments

No change and no new investment is proposed

6 Education Matters

Bridge Classes

John Pearson no longer wishes to teach next year

Thea is to run a beginners course.

Paul is to attend a teachers course when one becomes available.

Paul and Peter are to run Supervised Play on Fridays from 2 to 4pm next term. Liz Senior is not able to take Supervised Play until January

John Austin is to continue with the Improvers Class.

All teachers are to be paid pro rata to the numbers in the class.

Lessons are to be charged at £7.50 a lesson

David Telfer will run a few lessons in the Autumn with the charge for the lessons being donated to charity.

7. Bridge matters

7.1 Pro-Am Session (FC)

This was a great success and well attended. A further session is to arranged in about six months time.

7.2 The various proposals for further involvement with SCCBA were considered and it was decided that no further involvement should be embarked on until the Autumn.

7.3 Directors Rota

Judy Hole will compile the Directors Rota and organise Mondays.

7.4 Dealing Machine Rota

Paul Carter is to take this on after training.

New Boards will be purchased over a period to replace the existing Boards. The new boards are designed so that the dealing machine will automatically place the cards directly into the boards without the intervention of the dealers. Hopefully this will reduce the incidence of wrongly filled boards.

7.5 Host Scheme

Thea will continue compiling the rota

7.6 Competitions

Thea will organise the teams for the Arun League if it is run this year.

We will continue with ladders next term.

Perfect Partners will no longer be run.

7.7 Teams

David Telfer is to be Director for the first three teams competitions which will commence next term and will be assisted by Michael Campbell

David Telfer is to become the licence holder and primary referee for

Bridgewebs and Scorebridge with Graham and Barbara Vincent as backup

8. Membership

Various minor complaints concerning behaviour at the tables were noted but no further action is to be taken. The arrangements for Wednesday evenings are to continue as before.

Applications for Membership by Mike Swain and Zoya were approved

9. Housekeeping Matters

Judy is to keep the list of key holders and recover the keys when they are no longer required by the holder.

The tables and chairs have been repaired and it was noted that some of the chairs might need reupholstering at some time

10 AOB

A list of who does what for the club is to be prepared by the secretary and placed on the website and club notice board and circulated. It was noted that Thea is in charge of stationery.

The charity evening is to be held on Thursday 15 October and the proceeds will be donated to Chichester Area Talking News

There is to be one christmas party for both students and members to be held on Thursday 10 December

Date of Next Meeting

The next Committee Meeting is on Tuesday 25 August

Chichester Bridge Club

Committee Meeting

Tuesday 28th  April 2015

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones              Chairman

Liz senior             Treasurer 

Michael Cook         Secretary

Francesca Campbell

Judy Hole

Thea Sydenham

Paul Carter   

1.    Apologies for absence

None

    2.    Minutes of meeting held 17 February 2015

To be approved at next meeting

    3.    Matters arising

None

    4.    Finance (LS)

There is £10,210.41 in the current account. Duplicate competitions are averaging 7.5 tables per session over 4 evenings per week.

    5    Investments (JJ)

All going well

6    Education Matters  (TS) 

 Bridge Classes (TS)

John Austin has 8 fully paid members in his class but needs a minimum of 10 to be viable.  Payments to teachers are to be reduced pro rata.

7.Bridge matters

 7.1Pro-Am Session (FC)

This duplicate session is for novice players to play with club members. It will be on Wednesday 10^th June and KH will  be asked to direct. A flyer and sign-up lists are on the Notice Board but further publicity will be generated on the website, through the Bridge Teachers and by announcement on Duplicate evenings. An existing club trophy is to be given to the best Novice.

7.2 Director Training  (TS)

No more Directors are required at present

7.3 Directors Rota

    PH will continue to compile the Directors Rota provided that Penny wishes to do so. Paul is to enquire if Penny wishes to continue and whether Penny wishes to continue organising Mondays.  Paul may take either or both of these over from Penny  if that is Penny’s wish

7.4 Dealing Machine Rota

Paul Carter is to take this on. 

7.5 Host Scheme (TS)

TS will continue compiling the rota 

7.6 Competitions (TS)

The organiser of the Arun League has retired and the club is withdrawing from participation in organising the event.

7.7 Teams  

It was agreed to support the proposals  for teams with the organisers working out the detail.  Proposals to have  add a sweep as a handicap prize were not agreed.  The club is not able to permit play for money in any form.

7.8 The opening lead is not to be entered in the bridge mates as it delays play.

7.9 six copies of the hands printouts are to made available at the end of each evening.

7.10 The club will pay 50% of the entrance fee for the NICKO with the participants paying the balance

8. Membership 

£50 is to be given by way of remembrance for Donald Cheesman

Congratulations are to be sent to three of our members are celebrating their ninetieth birthdays this year

Various minor complaints concerning behaviour at the tables were noted but no further action is to be taken.

9. Housekeeping Matters (FC)

Some tables and chairs have fallen in to disrepair.  Ken Snape is to be asked to take on the repair maintenance of these.  Three new bridge tables are to be purchased to replace those in disrepair.  Three more are to purchased next year by way of rolling replacement.

10      AOB

A list of who does what for the club  is to be prepared, placed on the website and club notice board and circulated

        Date of Next Meeting

The next Committee Meeting is on Tuesday 7 July

Chichester Bridge Club

Committee Meeting

Tuesday 17^th February 2015

19.00 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones             Chairman

Liz Senior             Treasurer 

Kendrick Haines        Acting Secretary

Francesca Campbell

Prue Davies

Thea Sydenham

Penny Haines      

1. Apologies for absence

Michael Cook.

1. Minutes of meeting held 2^nd December 2014

The minutes were approved.

1. Matters arising

The “Buddy Scheme” {Item 6(4)} has not progressed and is now abandoned.

A free Wednesday evening to attract students into club duplicate {Item 6(5)} was not successful. There was insufficient notice given.

1. Finance (LS)

We have 172 paid up members, generating £4300 income, and 6 honorary members over 90.

The current account balance as of 9^th February was £14297.20, inflated by subscriptions and lesson enrolment fees. LS has received the draft Annual Accounts for 2014 but there are some queries to be tidied up. The table numbers are down to an average of 8 tables per night such that the duplicate costs exceed the table money income. We are making losses. These finances will be discussed at the next Committee Meeting, post AGM, with the new Committee (LS) & (JJ).

1. Investments (JJ)

As detailed in the previous minutes the £40,000.00 has been fully invested. No further action required.

                    }

1. Education Matters  (TS) 

6(1) Bridge Classes (TS)

All classes are running OK.

Our bridge classes’ teachers were not given a Christmas bonus this year (2014) and this has been queried; nor were they sent a Chairman’s letter of appreciation of the work they do. LS will write and explain the club is currently generating little surplus but their work is appreciated.

John Austin (JA) has 16 students, Kerry Jackson (KJ) 18 and John Pearson (JP) 12.

JP has requested permission to run a Summer Term class with 8 students which would make a loss. Decided JP must have at least 10 which is break even.

TS has spoken with Bishop Luffa school and they have agreed to the bridge teachers using the projector and screen for presentations.

An enquiry from a group wanting private lessons will be passed on to KJ.

TS (a highly experienced teacher) is self funding an EBU Bridge Teaching course. This is mainly for her U3A activities but she is willing to stand in at the club for the occasional class.

JJ has spoken with a Deputy Head about the club providing a bridge class and after school club for school students. He expressed strong interest and the school will advertise to assess potential interest. But available bridge teachers have not been identified.

6(3) Pro-Am Session (FC)

This sampler duplicate session was very successful with 13 students and 11 experienced club members. Some students requested club membership application forms and requests were also made for more Pro-Am events.

6(4) Buddy Scheme (MC)

        See 3 above.

6(5) Attracting students to become members (JJ)

See 3 above.

1. Bridge Matters

7(1) Chief Tournament Director 

Nothing to report.

7(2) Director Training  (TS)

Thea Sydenham and Peter Burns have completed their TD training courses successfully, Peter achieved a distinction.

 Mary Sharp and Anne Bartle are undergoing training at present.

7(3) Directors Rota

John Austin has decided to stop directing and requested his rota evenings be filled by others.

The degree of training required to act as TD on Saturdays was extensively discussed. It was considered Judgement Rulings are most unlikely to be required on Saturday evenings and thus parts 3 & 4 of the TD training course while preferable are not essential. Marilyn Humphrey has run some Saturdays most successfully, and will be invited to continue as a Saturday TD. This was carried by 6 votes to 1.

{ Subsequent to the meeting: Marilyn has been contacted and is willing to direct on one Saturday per month}

More experienced TDs that normally direct on Mondays and Thursdays are to be invited to volunteer to direct on one Saturday and one Wednesday per year and thereby help fill any gaps in the rota (JJ).

7(4) Hand Record Print-outs

Mike Payne has monitored that often there are print-outs left at the end of the evening. This is wasteful and costly. As the results, hands and scoresheets are available on the website a few minutes after the last result is input it was decided to run a trial without paper print-outs to establish members’ reactions. One copy will be provided with the board sets for TD use in the event of mis-boarding etc..

7(5) Host Scheme (TS)

The Host Scheme is working well. One member has disappointed twice and will be dropped from the Scheme list.

Two members have asked why they have not been asked to host. They have been added to the Scheme list.

7(6) Bridgemates and club computer 

Competitors’ current positions will not be displayed on a scrolling screen during a competition at the present time.

7(8) Bridge Progamme

When the next Committee is formed the new member will be asked to compile and coordinate the Bridge Programme and Events.

7(9) Teams Evening

A request for there to be a regular teams evening will be discussed at the AGM and the views of members sought.

1. Housekeeping Matters (FC)

FC provided a sample fabric as a possible curtain material but this was not approved. Committee Members were asked to look at “Ready Made Curtains” on the Tony’s Textiles website to try to agree and purchase replacement curtains by the Summer.

1. Subscriptions and Membership (PD)

9(1) Subscriptions

Annual Subscriptions have been collected in. There were 14 resignations.

9(2) Applications for Membership

Three applications were approved: A couple, Dr PSG and Mrs MA Goldfarb and 

a Maggie Allgrove.

The provision of a membership application form on the website was discussed but rejected as the Membership Secretary prefers to have a more personal approach.

    9(3) Club Information

Information on the club and its activities is provided to potential members with the Application Form.

Descriptions of the Competition evenings have been added to the club website.

9(4) Website and Newsletter

MC had played around with the website presentation to try to liven it up and had received complaints about it being difficult to read. It has been changed.

Ann Bartle has assumed editorship of the Newsletter and is actively seeking contributions and gossip.

1.   AOB

The Secretary’s file does not contain the signed copies of the Minutes of Committee Meetings. These have been placed in the White File (members’ reference file). In this digital age the future requirement for record keeping was raised. It was decided there must be a signed/approved original copy in the Secretary’s file with a second copy or photocopy in the White File.

The shelves in the RH store cupboard are full and the possibility of hiring secure storage space was raised. It was thought unlikely that anyone would write a history of the club and many records could be disposed of except copies of the Minutes and Accounts which must be kept for seven years. There is no need for alternative storage.

Julie Jones, Liz Senior, Francesca Campbell, Prue Davies and Thea Sydenham  are all willing to stand for the next committee.

Arrangements for the AGM on 24^th March were set in train. The relevant papers in digital, and when necessary paper, format must be distributed to all members by 10^th March.

1. Date of Next Meeting

To be arranged after the AGM on 24^th March.

KPH 05.03.2015

Chichester Bridge Club

Committee Meeting

Tuesday 2^nd December 2014

19.15 hrs. at the Bridge Club

MINUTES

Present:

Julie Jones             Chairman

Liz Senior             Treasurer 

Kendrick Haines        Acting Secretary

Francesca Campbell

Prue Davies

Thea Sydenham

Penny Haines      

1. Apologies for absence

Michael Cook.

Martin Stubbs has resigned

1. Minutes of meeting held 21^st October 2014

The minutes were approved with one small correction

1. Matters arising

The poor attendance and subsequent loss made on the Heather Dhondy evenings was thought due to poor marketing. Future events must be announced more.

1. Finance (LS)

There is £7029.36 in the current account. Duplicate competitions are averaging 8 tables per session over 4 evenings per week. There have been a lot of extraordinary item expenditures during the year totaling approximately £9000. The end of year surplus will be reduced this year.

1. Investments (JJ)

KH queried the lack of published information on the £40000 invested through Rowan Dartington, as to what had been purchased, the risk profile adopted and the fees to be paid. LS has the contract notes and will brief KH.

{    Subsequent to the meeting the following was provided to KH:

Approximately £10000 is invested in each of 4 shares:

Aberforth Geared Income Trust PLC Zero Div Pref Shs

Fidelity Special Values Ord GBP 0.25

Lowland Investment Co Ord GBP 0.25

Schroder Unit Trusts UK Mid 250 A Acc.

                Total Share Purchases            = £ 39080.11

                Charges and Commissions        = £     919.89 (2.354%)

                Total expenditure            = £ 40000.00

The risk profile is Capital Growth Medium Risk                }

1. Education Matters  (TS) 

6(1) Bridge Classes (TS)

Classes are going well. The 4^th year class completes this month. Evaluation forms have been distributed to the students. KJ will start a new Beginners class in January. This is fully subscribed with 18 participants and a waiting list of 5. The possibility of a second Beginners class from 1.30 to 3.30 on a Tuesday was discussed. A suitable teacher will be sought (action KH).

Supervised Play sessions will stop in December but may start again next summer when all classes have stopped (LS).

We are most unlikely to teach bridge to schoolchildren as suggested by Andy Ryder (SCCBA Chairman) as a suitable and willing teacher has not been identified. Bishop Luffa will be approached to see whether the school would be interested in classes and an after school club (JJ in New Year).

There has been a request for Bridge Teachers to be able to use the school’s projector in the bridge room. There is concern at the possible costs should the equipment be damaged or if the projector lamp needs replacing, however, the advantages are such that the school will be approached (TS).

6(2) Advanced teaching for regular club players

The Heather Dhondy classes made a loss. The Andrew Robson class has 62 signed up and should break even or, more likely, show a small profit. Non-members will be allowed to attend this class if the available spaces have not been filled by the New Year.

The future of Advanced Teaching sessions will be reviewed. David Telfer’s series of classes was praised as being “the best”, coupled with the provision of notes to the attendees for future reference. It was also noted that David teaches Andrew Robson’s methods.

6(3) Pro-Am Session (FC)

This duplicate session is for novice players to play with club members. It will be on Tuesday 10^th February and KH will direct. A flyer and sign-up lists are on the Notice Board but further publicity will be generated on the website, through the Bridge Teachers and by announcement on Duplicate evenings.

6(4) Buddy Scheme (MC)

        The committee is keen for this scheme to be set in motion

6(5) Attracting students to become members (JJ)

It was thought that a large group of students attending a duplicate session at the same time would give each other confidence. KJ will be asked to invite her students for Wednesday 17^th December. There will be no charge for the students or regular players. KH is directing.

1. Bridge Matters

7(1) Chief Tournament Director (LS&JJ)

    KH agreed to take on the role of Chief TD.

7(2) Director Training  (TS)

Thea Sydenham, Peter Burns, Mary Sharp and Anne Bartle are all enrolled on Director Training courses through to the Assessment module.

7(3) Directors Rota

    PH will continue to compile the Directors Rota.

7(4) Dealing Machine

The problem experienced with the dealer was resolved by cleaning. Mike Payne contacted the supplier who advised that the machine should not need servicing until the number of boards dealt reached 40,000 to 50,000. 

7(5) Host Scheme (TS)

Despite our membership only about 80 can be considered as host and it is difficult to get members to do it. It was suggested directors and Committee Members should act as host. There was no decision on this. When the host rota is compiled TS will inform the directors and hosts – also PD and CB for Newsletter. TS will continue compiling the rota until the AGM.

7(6) Competitions (FC)

    “The Perfect Partner” will stop as there is too much work involved.

FC will review the website ladder results and award the trophies for the Wednesday and Saturday ladders. Future ladder competition rules will be reviewed and decided next year. There will be prizes for The Perfect Partner, The NGS competition (2), and the Monday (2), Wednesday (2) and Saturday (2) ladders. Winners will receive vouchers for six normal club duplicate sessions.

7(7) Bridgemates and club computer 

Broadband in the Bridge Club is provided through a secondary server of the Bishop Luffa system and is expensive for the school. It is set to log out after 15 minutes of inactivity. This does not suit the bridge club’s requirements and all Bridgemate scorers will be told to access the web using the dongle.

Peter Burns is being trained on the Bridgemates by Barbara Vincent. Barbara with Graham has liaised with Judy Hole on Bridgemate training and prepared an idiots guide to setting up and operating the Bridgemates. KH and PH were given an introduction to the software using the idiots guide. It is thought operators need four supervised sessions to become comfortable with operation.

7(8) Scorebridge

    Scorebridge has been upgraded to include Teams of Four in the NGS ratings.

The Scorebridge secondary licences for Directors will not be renewed. With the advent of Bridgemates they are not required.

7(9) Arrival time for play

Now members are familiar with the Bridgemates system there is no excuse for slow play and not completing the movement. Directors must be reminded to keep to time’ and members on Mondays and Thursdays must arrive by 6.50pm and be seated, ready to play, by 6.55pm.

1. Subscriptions and Membership (PD)

8(1) Subscriptions

PD will print of a list of members on card to aid LS in the collection of next year’s subscriptions.

8(2) Applications for Membership

Two applications were approved: Mrs. Leigh Harding (Premier Master) and Anne Skenneton. No Fear Bridge, a website for learners, was created by Leigh Harding.

1. Housekeeping Matters (FC)

New hot air hand driers have been installed in the lavatories and new paper towel dispensers are also being installed.

New curtains will be purchased next year.

There is dis-satisfaction at the cleaning of the Bridge Club building provided by the school. Anna Campbell will be asked to do a deep clean and JJ will talk with Mark Nickolds, the school’s Business Manager, about extra cleaning at the club’s expense.

1.   Christmas parties

The preparation of food was arranged between the committee members. Forty will be catered for at the students’ party. LL is directing. FC is organizing the members’ party with David Telfer directing.

1.   AOB

TS has the impression that Christine Burnard may wish to give up editing the Newsletter. Anne Bartle is outgoing and would make a good replacement. JJ will clarify Christine’s wishes.

1. Date of Next Meeting

The AGM was set for Tuesday 24^th March 2015 and the next Committee Meeting for Tuesday 17^th February.

KPH 20.12.2014

Chichester Bridge Club

Committee Meeting

Tuesday 21 October 2014