Bridge with Anne
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General Data Protection Regulation

 

Privacy Notice for Bridge with Anne

 

What personal data does Bridge with Anne  collect, and what is it used for­­­?

Who is your data shared with?

Where does this data come from?

How is your data stored?

Who is responsible for ensuring compliance with the relevant laws and regulations?

Who has access to your data?

What is the legal basis for collecting this data?

How you can check what data we have about you?

Does Bridge with Anne collect any “special” data?

How can you ask for data to be removed, limited or corrected?

How long we keep your data for, and why?

What happens if a member dies?

Can you download your data to use it elsewhere?

 

 

What personal data does Bridge with Anne collect?

The data we routinely collect includes members’ names, telephone numbers and email addresses.  We normally collect and check this data directly from our members when subscriptions are renewed.

We collect the scores from games you play, which are displayed on our results pages.

 

What is this personal information used for?

We use members’ data for the administration of your membership; the communication of information, and the organisation of events.

 

Who is your data shared with?

Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with Bridge with Anne.

Subject to your specific permission, your name and telephone number may be given to all members and potential members.

 

Where does this data come from?

All data comes from our members when they join Bridge With Anne or when they update their information at renewal of their subscription.

Scoring data comes directly from the results of the club games in which you play.

 

How is your data stored?

This information is mainly stored in digital form on computers.  Any information that is stored remotely is stored in the EU and in compliance with the GDPR.

 

Who is responsible for ensuring compliance with the relevant laws and regulations?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. 

The person who is responsible for ensuring Bridge with Anne discharges its obligations under GDPR is the club administrator.

 

Who has access to your data?

Bridgewebs has access to some data for the purpose of displaying our weekly event scores.

 

What is the legal basis for collecting this data?

Bridge with Anne collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation.

For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations. 

Similarly, personnel data is kept in compliance with our legal obligations.

 

How you can check what data we have about you?

If you want to see the basic membership data we hold about you, you should contact the club administrator (see below).

You can contact us with aSubject Access Requestif you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.

There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive,  or for requests for further copies of the same information.

 

Does Bridge with Anne collect any “special” data?

The GDPR refers to sensitive personal data as “special categories of personal data”. 

We do not record any such special data. If you wish to change this data on your record you can do so at any time by contacting the club administrator.

 

How can you ask for data to be removed, limited or corrected?

There are various ways in which you can limit how your data is used.

You may choose not to have your name or any other contact details put in the club's published members' list.

You may choose not to receive information emails from Bridge with Anne (we do not send any out on behalf of other organisations).

Any of these options can be implemented for your club membership by contacting the club administrator.

 

How long we keep your data for, and why?

We normally keep members’ data after they resign or their membership lapses in case they later wish to  re-join. However, we will delete any former member’s contact details entirely on request.

Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events are not deleted by Bridge with Anne.

Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.

Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.

 

What happens if a member dies?

We normally keep members’  information after they die. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.

 

Can you download your data to use it elsewhere?

To access data held by Bridge with Anne contact the club administrator.

 

NEED TO ADD CONTACT DETAILS HERE!!!