1. NAME: The Club shall be called Bredon Bridge Club.
2. OBJECTS: The object of the Club shall be to provide and organise facilities for its members to play Duplicate Contract Bridge.
3. HEADQUARTERS: The headquarters of the Club shall be situated at Bredon’s Norton Village Hall.
4. AFFILIATIONS: The Club will be affiliated to the Worcestershire Bridge Association and to the English Bridge Union.
5.1. Membership shall be open to all bridge players.
5.2. Any person wishing to become a member of the Club shall apply for membership by completing and forwarding the membership application form published on the Club's website, to the Membership Secretary. The applicant must complete all pages of the application form.
5.3. All applications for membership of the Club must be proposed and seconded by existing members of the Club unless the Committee decides otherwise.
5.4 The first page of a membership application form (detailing prospective member name, EBU number, EBU masterpoint rank, proposer and seconder) received by the Membership Secretary shall be displayed on the Club's noticeboard at the headquarters of the Club for a minimum period of two weeks. The Membership Secretary shall announce the receipt of an application for club membership at the first meeting of the club after it has been received. This announcement will be repeated at the next meeting of the club. At the third meeting of the club the Chairman shall announce the result of the application. If the application has been successful then
a) the new member's contact details (from the second page of the application form) will be entered on to the Club's website in a secure way such that only members can view the contact details, and
b) if the new member is not already an EBU member, the third page of the membership application form will be used to enable enrolment with the EBU using the contact details as specified by the new member
5.5. Any member wishing to object to an application for membership should notify the Membership Secretary in writing.
5.6. After the expiry of the period of two weeks mentioned above, the Committee shall as soon as convenient consider the application for membership, taking into account any objections notified to the Membership Secretary, and shall promptly notify the applicant of the acceptance or otherwise of the application.
5.7. In declining an application the Committee may give a reason but shall not be obliged to do so.
5.8. In considering applications for membership the Committee shall have regard to the playing facilities available, and may from time to time decide that the Club shall be closed to new applications for membership for such period as it may decide.
5.9. A member shall cease to be a member of the club immediately if expelled from the club under the provisions of clause 15, or if his resignation in writing is delivered to the Secretary.
5.10. A member whose subscription has not been paid shall cease to be a member on the expiration of the period of three months from the date on which the subscription was due for payment.
5.11 A former member of the Club who wishes to rejoin as a member may do so without the necessity for a further formal application for membership, unless the Committee decides otherwise.
6.1. The Officers of the Club shall be the Chairman, Secretary, and Treasurer and such additional office holders that the Committee and Members consider will contribute to the well-being of the Club.
6.2. Each of the Officers of the Club shall be elected at the Annual General Meeting of the Club, and shall retire annually at the ensuing Annual General Meeting, but shall be eligible for re-election.
6.3. In the event of a vacancy arising during the year in the office of any Officer of the Club, the Committee shall choose one of their number or co-opt another club member to fill such vacancy until the ensuing Annual General Meeting.
7.1. The Committee of the Club shall consist of the Officers of the Club, together with at least three other members of the Club, who shall be elected at the Annual General Meeting of the Club, and shall retire annually at the ensuing Annual General Meeting, but shall be eligible for re-election.
7.2. The Committee may from time to time co-opt further members of the Club to serve on the Committee until the ensuing Annual General Meeting, whether to fill a vacancy arising, or as additional members, except that the total number of members of the Committee (including Officers) shall at no time exceed ten. Co-opted members shall be entitled to participate fully in the proceedings of the Committee.
7.3. A quorum at meetings of the Committee shall be three members of the Committee, including at least one of the Officers.
7.4. The Committee may from time to time appoint sub-committees to undertake on its behalf such aspects of the administration of the Club as it shall think fit, and members of such sub-committees may include members of the Club who are not members of the Committee.
7.5. Proceedings of the Committee and of any sub-committees shall be regulated in such manner as the Committee may from time to time decide.
7.6. The Committee shall make a report to each Annual General Meeting of the Club concerning the affairs of the Club since the previous Annual General Meeting.
8.1. The affairs of the Club shall be managed by the Committee, and the Committee shall have power to determine any issue arising in connection with the affairs of the Club which is not specifically provided for in this Constitution.
8.2. The Committee may from time to time formulate and publish such rules as it thinks expedient for the efficient and harmonious running of the Club (but in the case of any conflict between such rules and this Constitution, the Constitution shall prevail).
8.3 Any issue of policy determined by the Committee or any rules published by the Committee may be varied by a resolution of members at a General Meeting of the Club, provided that such resolution is not in conflict with this Constitution and is not retrospective in application.
8.4 In the event of such variation being made, the policy or rules (as the case may be) shall not be further varied by the Committee in a manner inconsistent with the resolution.
9. GENERAL MEETINGS
9.1. An Annual General Meeting of the Club shall be held in each year no later than four months after the end of the financial year.
9.2. A Special General Meeting of the Club shall be convened by the Committee if a request for such a meeting signed by at least ten members of the Club is delivered to the Secretary, stating the reason for the meeting, and such meeting shall take place within one month of the receipt of such request.
9.3. A Special General Meeting of the Club may be convened by the Committee on its own initiative at any time.
9.4. All General Meetings of the Club shall be held at the headquarters of the Club unless circumstances arise which render this impracticable.
9.5 The Chairman, if present, shall chair all General Meetings of the Club, and in his absence, some other member of the Committee shall chair the meeting.
9.6. Notice of all General Meetings of the Club shall be given to all members of the Club no later than two weeks prior to the date fixed for the meeting.
9.7. Any member may propose a motion to be discussed at a General Meeting provided that written notice of the proposed motion is delivered to the Secretary no later than one week prior to the date fixed for the meeting.
9.8 The chairman of the meeting may permit discussion of other business at a General Meeting if he thinks fit.
9.9. A quorum at General Meetings of the Club shall be ten members present in person.
9.10. If fifteen minutes after the time fixed for a General Meeting of the Club no quorum shall be present, the meeting shall be adjourned to a new date (of which the like notice shall be given to members as was required to be given for the meeting which has been adjourned), and in the case of a General Meeting which has been adjourned due to the lack of a quorum (but not of a meeting adjourned for any other reason) such number of members as are actually present at the adjourned meeting shall constitute a quorum.
9.11. Voting at General Meetings of the Club shall be by show of hands, and in the event of parity of voting the chairman of the meeting shall have a second or casting vote.
10.1. Notices of any Special General Meeting of the Club, and of an annual General Meeting at which in the opinion of the Committee any business of a non-routine nature is likely to be discussed, shall be given to members by post to the last address of each member notified to the Secretary.
10.2. Notices of any Annual General Meeting at which in the opinion of the Committee no business of a non-routine nature is likely to be discussed, may be given to members either by post to the last address of each member notified to the Secretary, or by displaying a notice in a prominent position at the headquarters of the Club.
10.3. Notices of any other matters to be brought to the attention of members shall be made by displaying a notice in a prominent position at the headquarters of the Club.
11.1. Nominations for the posts of Officers or Committee members shall be in writing, and shall be signed by a proposer and a seconder, both of whom shall be members of the Club, and also by the person nominated.
11.2. Nominations must reach the Secretary no later than one week prior to the date fixed for the Annual General Meeting.
12. SUBSCRIPTIONS and FEES
12.1. Each member of the Club shall pay an annual subscription, the basic amount of which for the time being shall be decided at the Annual General Meeting of the Club. Subscriptions shall be due for payment by 1st September in each year in respect of the year to the following 31st August. Unless the Committee decides otherwise, any member whose subscription remains unpaid after the due date shall pay table money at the rate applicable to visitors until his subscription has been paid in full.
12.2. Each member of the Club, and each guest and visitor, shall pay table money on each occasion when he plays at the Club, the basic amounts of which for the time being shall be decided at the Annual General Meeting of the Club.
12.3. The Committee may determine variations on the basic amounts of subscriptions and table money for members, guests and visitors in different circumstances, and may waive subscriptions or table money in the event of hardship or for any other good cause.
12.4 The Annual General Meeting may authorise the Committee to increase the basic amounts of subscriptions and table money prior to the ensuing Annual General Meeting.
12.5 The Committee may determine from time to time the amount of fees to be charged for use of the premises or equipment of the Club, or for any other purpose for which it is of the opinion that fees ought to be charged.
13.1. The Committee shall arrange for accounts to be prepared in respect of the financial affairs of the Club for each year ending on 31st July.
13.2. The accounts for each year shall be presented to the annual General Meeting of the Club for approval.
14. GUESTS and VISITORS
14.1. Non-members may play at the club, as committee resolutions may permit, but in the event of the playing facilities being inadequate to accommodate all those who wish to play, priority shall be given to members.
14.2. The Committee may from time to time place a limit on the number of occasions on which a non-member (whether a guest or a visitor) may play at the club without being required to apply for membership.
14.3. If such a limit is for the time being in force, a non-member who has applied for membership shall (subject to available playing facilities) be permitted to play at the Club until his application for membership has been considered by the Committee, even if the limit imposed by the Committee is thereby exceeded.
15.1. In the event of a complaint being made to the Committee about the conduct of a member of the Club the Committee may (and if a written complaint is received signed by at least three members of the Club, it shall) investigate the complaint.
15.2. On investigating such a complaint the Committee shall give the member about whose conduct the complaint has been made an opportunity to be heard and put forward evidence in their defence (this includes witnesses if appropriate). If a live Hearing takes place the member may be accompanied by a friend or representative who need not be a member of the club. Additionally, the member has the right to have questions put to the complainant and supporting witnesses (if any) by the Committee.
15.3. If on investigating such a complaint the Committee is of the opinion that the member has behaved in an unacceptable manner or in such a manner as to cause injury to the interests of the Club, then the Committee may reprimand the member, suspend the member from the privileges of membership for such period as it may think fit, or expel the member from the Club.
15.4. The Committee shall forthwith notify the member of any decision made on the investigation of a complaint about his conduct, and may if it thinks fit publicise the decision by displaying a notice at the headquarters of the Club.
15.5. An appeal shall lie to a General Meeting of the Club against any decision to reprimand, suspend or expel a member of the Club following the investigation of a complaint about his conduct.
15.6. Notice of such an appeal must be in writing, and delivered to the Secretary within two weeks of the notification to the member of the decision of the Committee.
15.7. In the event of an appeal being made against it, the decision of the Committee shall not be put into effect until the appeal has been determined.
15.8 On the appeal being heard by a General Meeting of the Club, the General Meeting shall have power to overrule the conclusion of the Committee, or to uphold it, in which event the sanction imposed by the Committee may be confirmed or varied (to any sanction which the Committee was empowered to impose, or to none).
15.9 Nothing in this Constitution shall preclude the Committee from referring a matter of conduct to the Conduct Committee of the Worcestershire County Contract Bridge Association, or to the Laws & Ethics Committee of the English Bridge Union if it considers it appropriate to do so.
16. ALTERATIONS TO THE CONSTITUTION
16.1. No alterations shall be made to this constitution except at a General Meeting of the Club.
16.2. In order for a resolution to alter this constitution to have effect at least two-thirds of the votes cast on the resolution must be in favour.
17.1. In order for a resolution that the Club shall be wound up to have effect at least two-thirds of the votes cast on the resolution must be in favour, all paid up members will recieve a ballot and therefore have a voice in the decision even if they are unable to attend the AGM or EGM at which the resolution is discussed.
17.2. If a resolution that the Club shall be wound up is effectively passed, the Committee shall be responsible for winding up the affairs of the Club, and unless the winding up has been initiated with a view to amalgamating the Club with some other club (in which case any surplus assets and funds may be transferred to such other club), any assets after all creditors have been paid,shall be disposed of at the discretion of the Committee. The Treasurer shall hold a record of all sales made.The monies accrued and other assets remaining shall be distributed to local amenities in need of funds, selected by the members of the committee
3 March 2010, Clause 17 amended at AGM 2014.
On 3 March 2010, the Committee adopted the following resolution which was amended September 2013:
Ordinarily non members are not permitted to play in Sim pairs or special events.
By previous arrangement and at the discretion of the Chairman, or in his absence that of other committee members, past members and guests playing as the partner of a member may be admitted for simultaneous pairs nights or celebrations, for example the anniversary or Christmas events providing that the member has first tried to obtain a partner through the host system, Non-members and their partners are not eligible to win club competitions.
At the AGM on Friday 11 August 2017, the club elected by a two thirds majority to accept amended Competition Rules dated 14 July 2017 and to incorporate Competition Rules into the Constitution so that any further amendments must be agreed at an AGM or EGM.