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WE WILL FORWARD ALL REQUESTS TO THE CORRECT PERSON TO GET AN ANSWER FOR YOU.  WE WILL STRIVE TO ANSWER ALL QUESTIONS.

 

Barrie Bridge Club News

 

All Barrie Bridge Club Members that wish to obtain a copy of the current telephone list please contact Maggie Sparrow at msparrow@csolve.net.  

 

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Constitution/Policies/Minutes
 
 
  Constitution

 APPROVED CONSTITUTION BARRIE BRIDGE ASSOCIATION   

  

Article 1:  NAME  

The name of the organization shall be the "Barrie Bridge

Association", hereinafter referred to as the "Association". In the event that one or more branches of the Association might be established, they shall be governed by and use this same Constitution with appropriate changes to certain sections such as the duties of elected officers.

Article 2:  MISSION STATEMENT  

The mission of the Association is to bring together bridge players who have a mixture of experience and abilities, and provide them with a variety of opportunities to learn and play bridge in a comfortable, social, scent-free environment in accordance with ACBL policies as a sanctioned open association. 

Article 3:  MEMBERSHIP  

The membership of this Association shall be open to all persons subject to the rules, regulations, and other requirements of the Association.  Non-members may participate in association activities, but shall be subject to special charges.  Any member or non-member who has consciously and wilfully acted in such a way as to harm, hurt, or damage the well-being or the good name of the Association, shall be declared a persona non grata, and shall henceforth be barred from membership and participation in any association activity, program, or event.  The decision lies with the Board, subject to the approval of the membership in a secret ballot.  

Upon rare circumstances, an expelled person may be reinstated. This process would begin by the expelled person submitting a written request to the Board outlining the reasons why they should be reinstated. The Board may decide the request does not merit reinstatement and the matter will go no further. If the Board determines that reinstatement should be considered, this decision shall be subject to a vote at the Board level. If reinstatement is not approved, this process may not be reopened until a period of two years has passed.

Article 4:  DUES AND FEES 

Membership dues, game fees, other charges, and free games shall be reviewed by the Executive Board at the start of each calendar year and also when otherwise needed.  Annual membership fees are payable on the calendar year. 

Article 5:  GOVERNANCE  

The Association shall be administered by an Executive Board that shall have the general decision-making power in regard to the organizing and functioning of the Association unless otherwise provided for in this Constitution.  The Board shall consist of the following nine voting elected members and the immediate Past President who has served at least a one-year regular term as President.  His/her ex-officio term shall not exceed one year.  The elected members shall be members in good standing.   

President  

Vice President 

Secretary   

Treasurer   

Association Manager 

Chief Games Director 

Social Co-ordinator 

Member at Large (1 only) 

Novice Co-ordinator (1 only) 

Immediate Past President (Ex-Officio) 

Article 6:  BASIC OPERATIONAL POLICIES  

In its day-to-day operations, the Association shall be governed by the following basic policies: 

6.1 The Association shall operate as a non-profit organization.  Therefore, the monies charged or received by the Association shall be in direct proportion to its pre-determined recurrent expenses as reflected in its yearly budget.  A reserve fund, not exceeding eight thousand dollars, shall be secured and set aside for emergent needs specifically used for the benefit of the members in the succeeding year as determined by the Board and reflecting the wishes and the general consensus of the membership.  All funds generated by any Association activities shall become the property of the Association and shall be administered by the Board.  All monies of the Association shall be placed in a recognized chartered financial institution.  Cheques must have the signatures of any two of the following four signing officers [President, Vice President, Secretary, Treasurer].  All petty cash receipts/payments must be approved and signed by one of the previously stated signing officers. 

6.2   Excess reserve funds for special situations may be approved by the membership subject to the following considerations:  -the specific purpose of the excess fund must be stated 

 -a maximum amount to be accumulated must be indicated 

 -the method of achieving the funding must be clearly stated 

 -the funding program must be reviewed every 3 years   -the membership shall decide the disposition of the accumulated funds if the fund is no longer required. 

6.3   All organizational positions shall be voluntary in nature.  However, using its discretion, and without setting a precedent, the Board may, at times, decide to materially reward a position-holder for his/her services above and beyond those prescribed for his/her position in this Constitution.  The Association Manager would normally be the only position receiving a cash honorarium. 

6.4   The Chief Games Director shall be an ACBL certified director. In his/her absence, the Board shall appoint a temporary Chief Games Director pending the appointment of a certified Chief Games Director.  The Board shall ensure that an adequate number of qualified games directors are constantly available to provide directing services.  To this end, the Board shall encourage individual members to become directors and shall arrange training programs from time to time.  The rate of payment to Games Directors, and their responsibilities, other than those set forth by the ACBL, shall be determined and reviewed by the  Board at the start of each calendar year. 

6.5   The Association shall maintain a credible bridge teaching program.  When advantageous, and under proper conditions, such a program may be operated outside of the direct control of the Association. However, the bridge teaching function shall inherently belong to the Board.  In any event, the Board shall make sure that it is kept fully informed of the planning, fees, advertisement, and other matters related to the teaching program. 

6.6   The Association shall adhere to the requirements of the ACBL insofar as the actual playing of the games and related rules are concerned.  In all other matters, the Association shall act as a completely self-governing and self-regulating local body. 

6.7    The Association shall maintain a liaison with Unit 246. 

6.8    The Association shall adhere to the Zero Tolerance Policy as set forth by the ACBL. 

6.9   The spending power of the Board, at any one time, shall be limited to an amount not exceeding seven thousand five hundred dollars, except for recurrent expenditures.  For greater amounts, prior approval of the membership at the Annual General Meeting or a special membership meeting shall be necessary. The spending limit of any individual Board member for normal club expenditues shall not exceed one thousand dollars.

6.10   A Board member shall resign if a petition to that effect has been signed by 15 members of the Association, subject to a 

simple majority approval by the membership at the Annual General Meeting or a special membership meeting called to consider the petition. 

6.11 If the Association is unable or unwilling to sustain itself, it shall be dissolved by a vote of the existing membership.  Prior to any dissolution, an ad hoc committee will be struck to study and make recommendations to the general membership on the processes involved.  The general membership in a special dissolution meeting shall decide the disposition of any net assets by a simple  majority vote. 

6.12 The fiscal year shall be from January 1 - December 31. 

6.13 The financial books of the Association shall be audited annually.  This may be in the form of an external audit or alternatively an internal audit shall be performed by an Ad Hoc Audit Committee of three members appointed by the Board. 

6.14   Any member may suggest issues for the Board to consider.  If the Board chooses not to consider the issue, the member may proceed further by obtaining the supporting signature of 25 other members and re-submit the issue to the Board, at which point the Board will be bound to consider the issue. If after due consideration, the Board in its wisdom decides that the matter has received sufficient attention and does not wish to act further, the issue shall be considered closed until a new Board has been elected. 

6.15   Every effort will be made by all association members and attendees of association events to follow and adhere to the ACBL Privacy policy. 

 

Article 7:  DUTIES AND RESPONSIBILITIES OF ELECTED OFFICERS  

The Executive Board members shall each perform his/her assigned responsibilities in accordance with the Bylaws. 

Article 8:  APPOINTMENTS  

As and when necessary, the Board may appoint members to nonelected functional positions.  The appointed individuals may be asked to participate in the deliberations of the Board, but shall not have a vote.  Further, these positions may be filled by elected Board members.  A list of such positions, and their responsibilities, are laid out in the Bylaws.  Specific job descriptions, including who the appointees are to report to, are to be determined when the  appointments are made.   

8.1 In the event of a resignation, for any reason, of an elected Board member, the Board may at its discretion appoint a replacement with a vote at any official Board meeting. Any such replacement must be a member of the Association in good standing and will have full voting privileges according to Article 10.

 

Article 9:  ELECTION OF OFFICERS  

Members of the Executive Board shall be elected or re-elected every year at the Annual General Meeting, which will normally be held on the third Wednesday in November.  Under normal circumstances, the following election procedure shall be adopted:  

 
   

 

 

9.1   Each year, a Nominating Committee of three persons from the general membership shall be appointed by the Board.  This Committee should be formed at least two months prior to the Annual General Meeting. The purpose of the Committee shall be to canvas the current membership, including the Board, to compile a possible slate of officers for the ensuing year with a minimum of one member willing to stand for election of each position. The Chairman of the Nominating Committee should be the out-going Past President and

 will not be eligible to stand for election, but the other two members may do so.                                                                                               

9.2   After obtaining the consent of the persons concerned, the slate shall be presented to the Board at least one month prior to the Annual General Meeting, at which time it will also be posted at the association facility.  

 

9.3   Any member may make additional nominations.  Such nominations must be made in writing, duly seconded in writing, and contain the consent of the nominee.  These nominations must be handed to a member of the Nominating Committee, or in their absence, any member of the current Executive Board.  

  

9.4   All such nominations will be closed at game time one week prior to the start of the Annual General Meeting.  At the beginning of each bridge session for the week prior to the close of nominations, an announcement will be made to members about the upcoming closing of nominations.  No further nominations will be accepted after this date including at the Annual General Meeting.  This will allow time for the printing of ballots, if necessary, and will assist in reducing the voting time during the Annual General Meeting. 

 

9.5   In the event that an election is necessary for any of the positions, the Chairperson of the Nominating Committee will preside over all facets of the election process. 

 

9.6   For the convenience of members, and to maximize voting, advance polling shall be arranged by the Board.  A sealed ballot box shall be made available at each bridge session during the week of the election.  Voting shall be done in person with no proxy ballots allowed.   

 

9.7   Only members in good standing shall have a vote, or the right to hold office. 

 

9.8   Ballots will be counted twice immediately following the voting by the Chairman of the Nominating Committee assisted by another member who is neither running for office nor a member of the current Board. 

 

9.9   The term of office for elected members shall be one calendar year.  

 

Article 10:  MEETINGS  

 

10.1   Executive board meetings shall be held at least once every two months, except during the summer season.  A simple majority of voting members shall constitute a quorum.  These meeting dates shall be set by the Board.  For general membership meetings, either the annual or special, notice of the meetings will be posted at association events two weeks in advance of the meeting.  The Annual General Meeting will be on the third Wednesday in November. 

 

10.2   Lengthy or difficult issues shall be committed to Ad Hoc subcommittees appointed by the Board. Such sub-committees will report to the Vice President. The recommendations of such ad hoc committees shall be most highly regarded by the Board, but the Board is not bound by these recommendations and may in its discretion decide otherwise. 

 

10.3   All meetings shall be conducted according to democratic principles and common rules of parliamentary procedures. Disputes shall be settled using Robert's Rules of Order.   

 

10.4   Any member of the Association may attend Board meetings.  Upon request, he/she shall be granted floor privilege under "Other Business" of the agenda.  If a member wishes to contribute an item to be included in the agenda, he/she should inform a Board member prior to the meeting as a matter of courtesy. 

 

10.5   Board members shall be expected to attend all Board and membership meetings except when prevented by unavoidable circumstances.  When feasible, the member concerned must inform the Secretary or the President of his/her inability to attend. 

 

10.6   The Chairperson (normally the President) shall not vote except to break a tie. 

 

10.7   When a Board member has, or appears to have, a conflict of interest, he/she shall declare the conflict of interest and withdraw  from the Board meeting until the issue has been resolved. 

 

      

Article 11:  AMENDMENTS   

The following process shall be used to effect constitutional revision or amendment.   

 

11.1   The Constitution should be reviewed every 5 years unless a special circumstance arises whereby the Board decides to review it sooner. 

 

11.2   For any review, the Board shall appoint an Ad Hoc Constitution Committee consisting of two Board members and two persons from the general membership. 

 

11.3   The recommendations of the Constitution Committee shall be reviewed by the Board.  A copy of the proposed Constitution, along with comments from the Board, shall be posted at the Association bulletin board by September 1st, approximately two months prior to the Annual General Meeting.  Members will have until September 30 to propose amendments. The Constitution Committee and Board will have two weeks to consider these amendments and incorporate any revisions they feel necessary into the Constitution.  The final version of the amendments/revisions shall be prepared by the Constitution Committee/Board and shall be posted for two weeks and made available to the general membership. It shall then be put to a simple majority vote of the members attending the Annual General Meeting. The vote will be to accept or reject the entire Constitution as presented. 

 

11.4   A bylaw may be amended by the Board whenever there is a compelling reason for it. 

 

11.5   Where a question arises as to the interpretation of any part of the Constitution, the original Ad Hoc Constitution Committee shall be reconstituted to render an opinion.  If one or more original members are missing, the Board shall nominate substitutes.  The interpretation of the committee shall be final. 

  

BYLAWS 1.  THE ELECTED OFFICERS 

The duties and responsibilities of elected officers shall be as follows: 

President  

-Act as the chief administrative officer, spokesperson for the 

Association, and enforce the Constitution 

  • See that the financial and functional health of the Association is well maintained 
  • Preside over all membership meetings and normally chair the Executive Board meetings.
  • Be responsible for the effectuation of Board decisions 
  • Compose the agendas for meetings, with input from the Board and other members 
  • Prepare, in conjunction with the Treasurer, the annual budget for the approval of the Board within one month of the start of the calendar year 

Have custodial responsibility for the property of the Association 

  • Report to the Board on relevant matters 
  • Keep the membership apprised of the health and welfare of the Association 
  • Ensure that the Vice President is able to assume the presidential responsibilities should the need arise - Be one of four cheque signing authorities 

Vice President  

-Familiarize himself/herself with the role and responsibilities of the President 

  • Assume the Presidential responsibilities in the absence of the 

President 

  • Assist and counsel the President in the conduct of the Association's business 
  • Be one of four cheque signing authorities 

Secretary  

  • Assist the President in making arrangements for all meetings, including the Annual General Meeting - Prepare the agendas for all meetings 
  • Notify all concerned about the dates, times, and locations of meetings in advance 
  • Record the minutes of all meetings and distribute them to Board members and post them at the association - Maintain all

Association files and records including  correspondence, minutes, financial reports, agreements, leases and other necessary documents for a period of not less than seven years. 

  • Be one of four cheque signing authorities

 

Treasurer 

  • Manage and oversee the finances of the Association for the Board 
  • Consult with the President to prepare the annual budget for the Association 
  • Collect/receive table fees and all other income/proceeds for the  Association 

Deposit personally or through a board member surrogate, all 

Association monies and maintain an up-to-date bank account - Make all payments/disbursements personally or through a board member surrogate on behalf of the Association 

  • Present a report on the current state of the finances at every Board meeting 
  • Present a complete financial report to the membership at the 

Annual General Meeting 

  • Prepare and maintain all accounting records/books for audit - Be one of four cheque signing authorities and ensure that all cheques paid out have two of the four authorized signatures. 

Member-at-large  

  • Collect annual membership fees to be turned over to the treasurer.  To issue annual membership cards and to assemble lists of members.  These lists may be used to create phone lists for in-association use only. 
  •  
       

    Assist other executive board members in their tasks and deliberations. 

Novice Co-ordinator  

  • Assist directors and organizers of Association novice events and activities. 
  • Assist other executive board members in their tasks and deliberations. 
  • Act as liaison with any branches of the association

 

Association Manager  

  • Keep liaison with the ACBL on behalf of the Executive Board - Prepare and post a schedule of yearly games, including special games sanctioned by the ACBL 
  • Prepare and file month-end reports with the ACBL 
  • Prepare an annual budget for supplies and materials for inclusion in the general budget 

Purchase needed supplies and materials as budgeted by the Board - Arrange for appropriate trophies and prizes to be awarded as approved by the Board 

  • Maintain such records as needed to determine said trophy and prize winners 

Chief Games Director  

  • Perform all functions mandated by the ACBL 
  • Prepare and maintain an up-to-date schedule of directors for all association games 
  • Arrange for other members to assist in dealing with zero tolerance complaints and chair said meetings 
  • Maintain a record of all zero tolerance records and any other incidents/correspondence to be passed on to succeeding Chief Game Directors 

Social Coordinator  

  • Make the necessary arrangements for all social functions 
  • Obtain supplies for game time coffee, tea, cookies, etc 
  • Maintain a list of volunteers for performing social functions - Prepare an annual budget for social functions for inclusion in the general budget 
  1. THE APPOINTED POSITIONS  

As and when necessary, the Board may appoint members to functional positions.  These individuals may choose to, or may be asked to attend Board meetings but shall not have a vote.  Further, these positions may be filled by the elected members.  Such appointments and their duties may include, but not be limited to the following.  Specific job descriptions should be detailed upon appointment: 

Webmaster:   specifically appointed by the executive board. 

-maintain web service and domain 

 

  • maintain and update the Barrie Bridge Association web site 

answer or redirect specific emails and requests concerning the web site 

-upload news and current association information including education and library facilities. 

Other possible appointed positions: 

  • Two honorary advisors to provide advice to the President or the 

Board when so requested 

  • Assistant Association Manager to share in the performance of Association Manager's duties and assume the responsibilities in the absence of the Association Manager.  This person shall co-ordinate information about the organizing, advertising, and lessons of the teaching program 
  • Publicity Manager to undertake publicity and public relations work - Assistant Social Co-ordinators to assist the Social Co-ordinator as and when needed 
  • Ticket Sale Co-ordinator to co-ordinate the sale of tickets for special occasions 
  • Membership Secretary to co-ordinate the sale of memberships , and provide the Board with the list of membership, with contact information, and update it as and when necessary 
  • Special Card Sender to see that members are remembered at special occasions in their lives.  

     

DECLARATION 

 

These Bylaws, together with the Constitution, as adopted by the Barrie Bridge Association on this the 8th of November 2017 shall supersede any and all prior Bylaws or Constitution, and shall, henceforth, be the only instrument governing and controlling all aspects of the existence of the Barrie Bridge Association. 

 

Signed by the members of the Constitution Committee: 

 

Paul Campbell (Chair)___________________________ Date______

Adrianne Taylor________________________________ Date______

Marc Brenner__________________________________Date______

Peter Archibald ________________________________Date______

        

 

  

  

 

  

 

Barrie Bridge Association Executive Meeting

April 10, 2019

Call to order

The regular meeting of the BBC was called to order at 5:30 on 10.04.2019 by Dale Mackenzie.

Present

Sue Garratt, Gary Hesson, Evelyn Caroline-Elsey, Evelyne Stefanison, Rebecca Dzuirda, Frank Mustoe, Jayde Gibbs, Leigh Ives, Dale Mackenzie

Approval of Agenda

 

The agenda was unanimously approved as distributed.

Approval of Minutes

 

The minutes of the previous meeting were unanimously approved as distributed.

Correspondence: None

Business arising from the previous minutes:

Fire escape plane; Dale Mackenzie reported that the plan is nearly complete and requires some drawings and it will also require a signature and a fire drill to be done 1 time per year

Zero tolerance; re Tom Kinnear Following in depth discussion Evelyn Caroline suggested that Leigh Ives should speak to Tom about behavior and also that he no longer be allowed to be a guaranteed player. Leigh has agreed to do this. ¼ board penalty will be assessed in the game with Carol Henderson.

Outside Back Light Repair; is pending-note: the keeper of the minutes noted that on leaving the club that night, the back light has indeed been repaired and meeting Doug Fisher outside, he indicated he had done it as soon as the weather allowed him to do so.

Directors: Leigh indicated that as the winter is drawing to a close and people are returning from Florida, we should have no trouble getting directors.

New Business:

Timing of the games: Dale made the motion and Frank seconded that the cut off time for registering for a game will be 15 minutes prior to the game start, with variations to be at the discretion of the director. Passed- This information will be announced for the next few weeks and will also be put on the website.

Jayde made the comment that the directors be more vigilant in enforcing the slow play rules and Leigh agreed that this would happen.

Extra game; After considerable discussion as to when would be a good time for an extra game, taking into account when and where other clubs are playing and hopefully enticing newer younger players, it was decided to try a Saturday morning game starting on May 1st, as long as Leigh can organize the directors and Dale will apply for the sanction. This will be a for a 6-month trial.

Youth Event April 17th: Frank reported that he has collected $200.00 from members for the school bus and he has trophies organized. He has contacted ???? for the pizzas for lunch and CTV may also make an appearance to cover the event.

Guaranteed Free Game Tickets; there is a concern of abuse so the directors will be asked to monitor this by keeping a log of the free game tickets given out.

Computer Game Record:  a problem developed with our computer- The hard drive has been replaced and most of our records as well as the programs for ACBL have been replaced. Jane Foster has worked diligently to make all the corrections necessary requiring hours of work on her part. A new back system has been put in place?

Longest Day; Dale mentioned this and as no one wants to conflict with the Orillia club which is hosting we will not be hosting the event, but encouraging members to support Orillia.

Social events; Becky had some new ideas for having for social events as luncheons and will be flying with this

Meeting Adjourned 6:30 and no date was set for the next meeting however based on our previous discussions, it should be on May 8th. Becky had organized a pizza for the board members and she suggested someone else do this for the next meeting.

Please let Dale know of any items which must be attended to for the next agenda

Minutes submitted by:

Evelyne Stefanison

Approved by:

 

Barrie Bridge Association Executive Meeting

Feb 20th, 2019

Call to order

The regular meeting of the BBC was called to order at 5:45 on 20.02.2019 by Dale Mackenzie.

Present

Sue Garratt, Gary Hesson, Evelyn Caroline-Elsey, Evelyne Stefanison, Rebecca Dzuirda, Frank Mustoe,  Absent Jayde Gibbs, Leigh Ives

Approval of Agenda

 

The agenda was unanimously approved as distributed.

Approval of Minutes

 

The minutes of the previous meeting were unanimously approved as distributed.

Business arising from the minutes

None

Correspondence: None

Reports:

Finance: EC presented financial reports (attached)-there was discussion and as some items are incomplete, she will resend the proposed budget to the board members. The club bank accounts have been changed to community accounts requiring 2 signatures for all withdrawal transactions except deposits at the TD Bank-

EC proposed that some bills, such as hydro, telephone, ACBL may be paid out of a personal account and then reimbursed monthly by the club with a cheque. The same practice will be used for e-transfers to any members purchasing from the US for the club. Seconded by RD and carried.

EC proposed that small club purchases to a maximum of $100.00 may be reimbursed to club members, provided there is a receipt, from the game fees.

EC would also like 4 signing members on the accounts and as such SG and ES will go to the TD Bank and register.

EC further enlightened us on the HST situation for our club.

There was discussion as to what the year end is and if there is any reason to change it. No changes were made at this time.

President: DM will continue to work on the fire escape plan but would like some help with necessary measurements.

Dale proposed setting up a discipline committee to consist of 2 board members and 2-3 game directors to handle any zero tolerance issues which are difficult to resolve. It is understood that a game director has the authority to impose an immediate game penalty for lesser infractions. Dale will return to the next meeting with the names of the committee.

New Business:

Frank asked that the board meetings be held on the 2nd or 4th Wednesday of the month as he teaches the 99er group on the other Wednesday. We will adjust accordingly.

Sue Garratt  apologized if anyone took offence at her relentless questions and focus on due process since mid-January. She expressed the difficulty for new board members in getting to know the procedures of this board.

Becky put forth her proposal for a social pot luck dinner before the game on March 13th. It is now on the website.

April 17th-is put forward as a Youth Tournament held at our club during the day and Evelyn Caroline would like this approved-It was with the expectation that 110 young people will be in attendance.

Dale put forth that March 8th is International Women’s Day and we should donate to a Women’s organization. The one suggested is Days for Girls-an organization a group of women in this club are involved with. He recommended that if we have the finances, we donate $100.00. Evelyne S will prepare an information table so that members may see where the money is going. https://www.daysforgirls.org/ for any interested board members.

Gary inquired as to the possibility of having food at these meetings as it is a rush for those attending straight from work-Becky will take care that this done before the coming meeting-thanks to Becky for jumping in.

Agenda for Next Meeting

Please let Dale know of any items which must be attended to

Adjournment

Meeting was adjourned at 6:45 by Dale Mackenzie. Becky seconded.

The next meeting has been scheduled for March 20th which would be the 3rd Wed of the month, the 13th is the pot luck so perhaps the 27th would be suitable.

Minutes submitted by:

Evelyne Stefanison

Approved by:

 

Barrie Bridge Association Executive Meeting

Jan 9, 2019

Call to order

The regular meeting of the BBA was called to order at 5:35, Jan 9,2019 by Sue Garratt

Attendees: Evelyn Caroline (EC), Sue Garratt (SG), Dale Mackenzie (DM), Frank Mustoe (FM), Evelyne Stefanison (ES), Becky Dzuirda

Absent: Leigh Ives, Jayde Gibbs, Gary Hesson

Approval of Agenda

Moved Evelyne Stefanison, seconded by Frank Mustoe, to approve the agenda-APPROVED

Approval of Minutes

The minutes of meeting Dec 8th,2018 were approved

Business arising from the minutes:

Purchase of game cards-Evelyn C. will instruct the Florida people to buy what cards they can at the best price they can get them-regular and not plastic cards

Facility manager-there was some discussion what this job entailed and it was decided the EC would manage the outside items and that SG would oversee the day to day inside items-It is still not entirely clear as to who will do what.

Emergency Fire Plan-This still needs to be done. Some instruction has been given by the Fire Marshall but a plan needs to be written up…..EC will look into doing this.

Handicapped Parking-SG reported that the handicapped group has met-It seems that at this point there are 8 spots for 9 people. A list should be given to the directors as to who the people are who can use the spots. Concern was raised as to the spring when the Florida people come back. We also need some stakes and signs to mark the spots clearly in the winter. EC will talk to Betty Macmillan about spear heading the committee.

Zero tolerance forms have been revised and are available at the club

Friendship Day-.  Feb 16th, May 11th and Oct 26th are the dates set out. These are considered to be major fundraisers for the club and have not been very well attended. Some discussion ensued. It was thought that as these dates are at the end of STaC week people are perhaps not as keen to play. The Feb date will be a Single Game Swiss Session starting at 1 pm. The cost can be kept down by not offering lunch. The game will start at 1 pm. EC will organize the event and Becky will organize snacks.

Correspondence:  None

Reports:

President-Dale Mackenzie had nothing new to report

Vice President/Manager-

Treasurer-Evelyn Caroline reported that she felt the club is in good financial shape. She sent financial reports to all committee members and they will be attached to these minutes. Although they are not complete, she is giving them to Pat Robenhaar to review when they are complete. Our insurance items have all been taken care of.

Free game cards have been prepared and cost over 100.00 to prepare. None have sold. EC suggested giving some away as incentives to get new players or as prizes.

Social-Becky Dzuirda reported on the xmas party -feed back was all positive. The winner of the draw basket was thrilled. Thanks to John Montgomery for setting up the tables. Food was excellent, service quick-some discussion about leaving extras. Becky will do more research next year as to the caterer and the price of the meal, as the club undercharged and may have lost some money on this event. The dessert table ran out of food.  New years Eve Potluck- Only 10 people stayed for the potluck- Becky felt next year we could have and a game, then people would not worry about the keeping food warm.

Becky has raised questions about Family day.

Games director-Leigh Ives is down south and has left instructions that were left on the front desk

Frank raised concerns about not having enough directors. Several new directors do not feel confident to run a game on their own and Frank feels we have a real problem in that there is not enough support for the new directors. Also, he is concerned if we may not have a director if one is called out for a family emergency and there is no back up. A great deal of discussion about where to acquire more directors, however nothing was resolved.

Maggie has sent dates for the Rookie/Master game and recommended we take part in both of them- No discussion

Maggie has sent an updated membership list to all the members of the board.

No other reports were filed

New Business:

Discussion about the password for the website.

Dates were set for the next 3 meetings

                                         Feb 20th     

                                         March 20th

                                         April 17th   

There was also discussion that most items can be handled by email to shorten meetings.

                                        

Next executive meeting is scheduled for Feb 20th at the club at 5:30.

Adjournment

The meeting then adjourned

Minutes submitted by:

Evelyne Stefanison

Approved by:

Name

 

 

 

  Minutes of Executive Board Meetings 2018

Barrie Bridge Association Executive Meeting

Oct 17, 2018

Call to order

The regular meeting of the BBA was called to order at 6:06, Oct 17th,2018 by Dale Mackenzie

Attendees: Evelyn Caroline, Mary Ellen Dale, Sue Garratt, Gary Hesson, Leigh Ives, Dale Mackenzie, Frank Mustoe, Maggie Sparrow, Evelyne Stefanison

Absent: Marc Brenner, Jayde Gibbs, Phyllis Chenowith

Approval of Agenda

Moved by Gary Hesson, seconded by Evelyn Caroline, to approve the agenda-APPROVED

Approval of Minutes

The minutes of meeting Aug 29th, 2018 were approved

Business arising from the minutes

The outside lights have been paid to be repaired but no one can find how to turn them on. Doug Fisher will be approached and together with Dale Mackenzie will try to resolve this.

Corn Roast was deemed a success, with 60-70 people attending. Money was made as the corn was donated as were the cookers. It was expressed that this should be an annual event.

Correspondence:  None

Reports:

President-Jayde Gibbs-not present-no report sent

Vice President/Manager-Dale Mackenzie reported that he has covered the thermostats with a plastic locking box and distributed keys to the bridge directors-as well there is a key in a filing cabinet. These keys are limited in number. There will be some research done into a programmable thermostat. It is currently set at 72 degrees.

Treasurer-Evelyn Caroline reported that there is $4600.00 in the bank. $1900.00 in one account and $2851 in the other. There are some disbursements to be made. She expressed confidence in our financial situation.  EC expressed some concern that the amounts on the deposit slip from the bridge directors do not always accurately reflect the amount of money she receives.

Education- Frank Mustoe reported that the Codrington School program has started up again with Ginny Mackay helping -64 students are participating. Secondly the Adult Beginner Bridge is seeing 18 students participating each paying $85.00 tax included. The club has received the big white board in the front room in exchange for lessons. Frank will also be donating to the club from the profits he is realizing from these lessons. Leigh Ives brought up that a set of lessons for adults at night has been requested with Georgian College students. She will follow up as to when and with which instructor this could be done. Maggie reported that Thursday afternoon is going well with 7 ½ tables.

Membership report-Gary Hesson & Maggie Sparrow reported approximately 100 members have renewed their membership to date.

New Business:

  • The executive list has been posted on the website and on a bulletin board by Marc Brenner. At the time of the meeting there was still no one for social or for the VP position, however people were being approached for these positions.
  • Dale Mackenzie wished to rent the club on December 15th for a private function. Gary Hesson moved and Evelyn Caroline seconded that he may do this for a $50.00 fee to cover heat and Hydro. He is responsible for cleaning after the event is over.
  • Moved by Gary Hesson, seconded by Mary Ellen Dale that the doorway be constructed between the front and back rooms. After discussion it was decide that this should be done with closure right to the ceiling- Dale will see to it being done. MOVED
  • Sue Garratt requested that someone be hired to maintain the website-Dale commented he no longer wishes to do this. Evelyn Caroline will continue to look into this.
  • There was no discussion about posting minutes.

Next meeting is the AGM on November 14th at 6 pm

Next executive meeting is scheduled for December 12th.

Evelyne Stefanison asked that, for the sake of accuracy, in future all reports be typed and emailed prior to the meeting or handed in at the meeting.

Adjournment

The meeting then dissolved

Minutes submitted by:

Evelyne Stefanison

Approved by:

 

 

Barrie Bridge Executive Meeting

Monday, July 2, 2018

Present: Gary Hesson, Jayde Gibbs, Dale MacKenzie, Mary Ellen Dale, Marc Brenner, Phyllis Chenoweth

Regrets: Frank Mustoe, Leigh Ives

Call to Order: 4:40 by Dale MacKenzie

Discussion Items

1.  Art Work

There has been some discrepancy between the artists displaying their work as to the amount of commission to be paid to the club. The board decided that all artists will pay the club 10 per cent commission when their work sells. An Art Policy needs to be drawn up and signed by the artists. The club will not be liable for any theft or damage due to fire or other reasons. The artists will be responsible for hanging their art at their own expense and repair any damage done to walls when a piece sells. Jayde has offered to be the liaison between the club and artists.

2.  CRA Appeal

Joffre has written a letter to find out if the  board was interested in trying to recover more GST money back from the CRA. The board at this time does not feel it is appropriate to further the appeal. However if Joffre wishes to continue the appeal, he has our full support, but the board is not in a position to finance such an appeal. A letter will be sent to Joffre to inform him of our decision. He can be invited to make a presentation to the board about what information he intends to present to the CRA. Joffre would also like John to be disciplined for his response to Joffre's letter to the CRA.

3.  Left Over Construction Material

Jayde wishes to purchase the remaining drywall and screws. Some material will need to be returned for a refund, ie 2 by 4 studs. As well the bathroom walls that did not get used can be posted for sale on Kijij.
A member has taken a table that was for sale, but to date has not paid for it.

4.  Communication between Board Members

Our president believes there should be more communication between board members before decisions are made.. A defibrillator was offered to the club at a price that could have been lower if the club or board members were asked about obtaining one. The defibrillator is being financed strictly through member donations at no cost to the club. Dale pointed out that the Club Manager has a mandate to make decisions that do not involve the board. The board needs to thank Jenny for taking the initiative to obtain the defibrillator for us and for organizing the training for our club members.

5.  Financial Report

To date- July 2- we will have $2200 in the bank after July's rent is paid. 
The Summer Party netted $109 profit. Thank you to Mary Ellen for organizing the event.

A list of the Lease Hold Expenses since May 1st needs to be posted.

Financial statements should be made available on our website. Our treasurer will have an up to date report available for the Semi Annual General Meeting to be held Wednesday, July 11.

6. Damage to Walls

It has been noted that because our chairs rub against the walls that some damage is occurring. It was suggested that a chair rail be installed. A list of items needed to complete our renos along with associated costs should posted to see if our members can help us out.

7. Board Minutes

All Minutes should be posted on the web. A hard copy should be posted in a binder and made available to all members.

8. Facility Rental

Our treasurer would like to rent out our facility for other functions to raise money. She is preparing a Rental agreement and organizing photos for a flyer to advertise. The board agrees that Rental cannot occur till all renos are completed.

9.  Club Initiative

Jayde has been in contact with the presidents of the Orillia and Midland Clubs to see if there was interest in initiating a club completion between the three clubs. Both expressed interest. Details will have to be worked out, but members could complete to represent our club at these completions. 

Meeting adjourned at 5:50.

  Executive Meeting Minutes 2017

     

October 24, 2017 Communication with Victoria Village

Thanks for the update Fred.

---------- Original Message ---------- 
From: Fred Clark <f.clark@victoriavillage.ca
Date: November 23, 2017 at 8:18 AM 
 

Thank you Marc, have not forgotten about the lease. We haven’t established the cost of the hall if rented, this of course pertains to any extra games the bridge club would need. Once I have the figure approved we have a starting point to negotiate any extra use, we have had some discussion about this already and want to ensure we are prepared.

 

Fred Clark

Director of Operations,

Victoria Village

74 Ross Street – Box C

Barrie, ON  L4N 1G3

Telephone:  (705) 735-1314

 

From: Marc Brenner [mailto:brenner@sympatico.ca
Sent: November 21, 2017 4:48 PM
To: Fred Clark <f.clark@victoriavillage.ca>
Subject: Re: Bridge Club December

 

We do not have any games scheduled for those dates. Our valuables will be locked in a closet. 

By the way you promised us a draft lease to review, about 2 weeks ago.

There is a puddle on the floor by the side door entrance. Just noticed today.

---------- Original Message ---------- 
From: Fred Clark <f.clark@victoriavillage.ca
Date: November 21, 2017 at 2:02 PM

We have a booking at the church Dec 23-24-25th . Lets have a quick discussion about bridge games, tables, chairs etc. and ensuring the bridge club items are secure. Please keep the booking confidential at this time while I finalize details.

 

Fred Clark

Director of Operations,

Victoria Village

74 Ross Street – Box C

Barrie, ON  L4N 1G3

Telephone:  (705) 735-1314

 


OCTOBER 24, 2017 BOARD MEETING MINUTES 

>  Barrie Bridge Association Executive Meeting
>
> October 24, 2017
>
> Call to Order : 4:40'pm by Marc Brenner
>
> Present: John LaMarre, Dale MacKenzie, Marc Brenner, Evelyn Caroline, Gary Hesson,
> Mary Ellen Dale, Leigh Ives, Frank Mustoe, Jerry Jeffries, Melissa Crossland, Phyllis Chenoweth
>
> Absent: Jayde Gibbs
>
> Guests: Maggie Sparrow, Sue Bracken
>
> MInutes  of last meeting were approved as yet as not everyone had had a chance to read them.
>
> Officer Reports
>
> 1.  Financial: A. Evelyn presented the budget for 2017 and 2018. See attached Profit and Loss Statement. As of September 30, 2017 there is $5039.66 in the Association bank account as well as a GIC for 10, 871.13. There is $3408.07 in the Branch /Beginner bank account.
>
>   B. CRA Appeal Update: John's request for an appeal for the HST we have paid has been granted. CA Andy Riseman and Pat Robbenhaar will assist with the process. We can go back to 2010 for a refund of all the HST paid. The CRA has accepted the Branch Office concept. Evelyn will need to redo the HST forms dating back to 2010 in order to ask for a refund.
>
> 2. Chief Director: A. Leigh has most of Director schedule for 2018 completed but needs an updated list of all special games and dates before it will be published. Evelyn will provide this info. She made note that we are in dire need of new directors as many of present directors head south for the winter. A few members have expressed interest in taking the test. Previous club directors have offered to help with director calls and collecting money, but do not want to deal with the computer.
>
>   B. Leigh would also like the TV to be activated to enable the clock indicating the length of rounds to be seen by players. Dale will get the TV installed. Clock to be set for 23 minutes for 3 board plays and 15 minutes for 2 board plays.
> Dale will also purchase a karaoke machine to enable the directors to use a microphone for announcements. The maximum to be spent is $500.
>
>  C. There was discussion about late plays and it was decided that there would be no more late plays. The two teams would assigned a no play.  The no play will not affect the team scores.
>
> 3. Social Convenor: Mary Ellen reported that the price per plate has gone up because she had to get a new caterer for this year's party on November 29 th. Last year the $20 collected provided the members with both the dinner and the game. This year the club will subsidize the game.
> Mary Ellen has a committee to help with the party preparations.
>
> Other Business
>
> Addressing 299er concerns:
>
>  Several of our 299ers have voiced concerns over feelings of being ignored during the games. They feel the directors who are playing in the open game are not answering their calls. They cannot hear the announcements. They have mentioned it being too noisy.
> The board has decided that  1. All directors will use the karaoke machine to make announcements.
> 2. Until the clock is up and running someone from the group will monitor the play and then tell the players to move for the next round. This will hopefully cut down on the noise level from the 299 ers.
> 3. When there is a director call from the 299ers, the director for that group will immediately go to the table and hear the issue, even if he is in the middle of a hand.
> 4. The 299ers will be made aware that there are two directors for the Monday games and who is directing their section. We cannot ask the directors to not play when directing. We are short of directors as it is.
> 5. Any other bridge issues can be emailed to Leigh.
> 6. Melissa suggested we implement a suggestion box where the members can express concerns anonymously.
> 7. While there is only one Novice/ Intermediate coordinator on the board, several of the other board members are in that group as well, so representation is adequate.
> 8. A few games in the recent pass have not been able to be scored due to human error. This has happened in both sections. While this is upsetting, we cannot do anything about those games. Many of our directors are still learning and we value and appreciate what they do for us. Without directors we have no club.
>
> The Branch Office
>
> Members of the Branch Office have been appointed and not voted into their positions. Therefore they cannot vote. The board feels that with the number of Novice/Intermediate officers already on the board, the status quo should remain.
>
> Club Manager
>
> Our club manager is going to be away for approximately 6 months. He recommended  rather than  replacing him, that his time away be shared with appointed, acting Club Managers. This job will be shared by Dale, Rick Beaver and one other. John will be returning sometime after March.
>
> Victoria Village Update
>
> Our rent in the space will be the same but only for the hours we use the facility for regular games. Use for other reasons, ie Maggie's lessons, weekend games, may require an extra fee.
> Parking will be provided in the upper level lot and in the present parking lot till the building is demolished. Parking will be tight.
> Access to the building will be by key fob only, and the doors will lock automatically when closed. This is not practical for our needs. Any memberswho wish to tour the facility can do so at 5:30 on November 8 th, before our AGM.
>
> Annual General Meeting
>
> The meeting takes place Wednesday, November 8th. Dale MacKenzie will draw up an agenda.
> Melissa has resigned her position as Novice coordinator. Frank Mustoe will stand for election for that position. Other than that the slate of officers remains the same for 2018.
>
> Ajournment: By Marc Brenner at 6:30.
>Communication October 18, 2017

Jayde asked me to send out an email calling an executive meeting for next Tuesday at the conclusion of the game.  Dinner will be served.

Lots to discuss prior to the annual general meeting.  We need to put an agenda together.  I propose the following items to get things started:

1. Addressing 299er concerns of being a fifth wheel at the club.  We want them fully connected and involved at the highest level. Nail down who their reps are and devise a plan to keep everyone happy.

2. Allowing the exec members of Branch Office full voting rights at exec meetings.  This will help 1. above.  May or may not need a constitutional amendment to do this.  Hopefully figure this out prior to the meeting.

3. Find a new Club Manager or share Club manager duties among a number of willing individuals. There are already two individuals interested in finding out more and helping if they can. I may be disappearing for a 6 month period to help out my daughter in the states starting in a month or so.  Not for sure yet but likely at moment.

4.  Putting together a first aid kit for the club.  We had a bleeder at the club today (Jayde). Claimed the opposition got a little rough lol.

5.  Update on our Appeal with the CRA of past taxes we were forced to pay which has been approved to go forward.  Joffre has been instrumental in getting this moving with our local MP.

6.  Update on the move to Victoria Village and other potential sites.

7. Concerns with Swiss Team games.

8.  Need for more Directors!!  We brought John, Dale, Susan, Jane, Leigh, Paul and Bob into regular rotation which was a huge step forward over the previous year.  Unfortunately, most are going south for the winter or working full time or ill etc creating a small crisis.

9. Christmas Party update.   

Please feel free to suggest and add more items!  We have had a big year with lots of changes and need to nail everything down before the next executive moves in.

Thanks!

John

-------------------------------

 

 

 

 

 

Virus-free. www.avast.com

Melissa Crossland   10/18/17

This may be a small thing but, I thought we decided to stop the use of styrof...

brenner   10/18/17

All players not only 299ers feel disappointed when a game is squashed due to ...

brian evelyn caroline   10/18/17

Mark, you are so good with words and say things so well. I wish I had that ab...

Dale MacKenzie   10/18/17

Evelyn is a suck up

Dale MacKenzie   10/18/17

I believe that the Styrofoam cups that we use do not harm the environment and...

Melissa Crossland   10/18/17

I was told that “styrofoam”is unrecyclible . It goes into the landfill.

Maggie Sparrow   10/18/17

It is my understanding that the styrofoam cups were left over by the church, ...

jaydeg55   10/18/17

This will be a subject we discuss on Tuesday. We do keep saying we have to cu...

brian evelyn caroline   10/18/17

I believe there is a triangle on the bottom of the free Styrofoam cups left o...

Maggie Sparrow   10/18/17

I looked at the cups tonight, and yes, there is a recycling symbol on them. S...

Frank Mustoe 

10/18/17

 

to brian, Maggie, Melissa, me, Gary, Gerry, Ives, Jayde, Joffre, John, Maggie, Marc, Mary, Phyllis, rick.beaver

Styrofoam is recyclable, but the recycling process (paper, aluminum cans, etc) always requires the use of energy and some additional resources. That is why re-using is always the better option. There is no reason why members could not use their own containers for coffee or tea.

Phyllis Chenoweth phyllis.chenoweth@gmail.com

 
to me, brian, Marc, Maggie, mesprezz44, fmustoe, Melissa, John, Jayde, leigh7nt, gerryjj, gmhesson
 
 
 
 
 
 

 

BARRIE BRIDGE ASSOCIATION

 

 

 

 

 

BARRIE BRIDGE ASSOCIATION

July 17, 2017

Phyllis Chenoweth phyllis.chenoweth@gmail.com

   
to Jayde, John, gerryjj, Joffre, me, mesprezz44, Maggie, Melissa, fmustoe, Marc, leigh7nt, brian, gmhesson
 
 
 
 
 
Minutes of the Monday, July 17th, 2017 Barrie Bridge Executive Meeting

Call to Order: 12:05 by Marc Brenner

Attendance: Dale MacKenzie, Phyllis Chenoweth, Gary Hesson, Marc Brenner, Gerry Jeffery, Leigh Ives, Jade Gibbs, Mary Ellen Dale, Frank Mustoe

Absent: John Lamarre, Melissa Crossland, Evelyn Caroline

Guests: Paul Campbell, Joffre McCleary

MInutes of the last executive meeting: motion needing amendment:

 Since the new name tags have retail cost of just over $10 each taxes in, and we only collected $5 from our members, Marc suggested the motion made on June 5 th that we only subsidize them by $2.00 is to be replaced with name tags to be subsidized up to $5.00 each. Carried

Discussion Issues

1. Mouse excrement has been found in our new kitchen. There are health concerns. It was suggested that we notify our Landlord to find a solution. Marc Brenner has written an email to Fred to inform him of the issue and ask for direction. In the meantime we will put all of our food in tightly closed containers.

2. Our Summer BBQ and bridge party was very successful. Lots of favourable feedback. Dale MacKenzie raised the issue of purchasing a BBQ for future social functions. It was decided that we would just continue to have BBQs brought in by members when and if needed.

3. The issue of our pencil sharper was discussed. In fact it is not the pencil sharpener but the poor quality of pencils we are using. It was decided to use up what we have and purchase better pencils when the old ones are gone.

4. Maggie has asked if it was possible to have two stand bys available on Mondays as some of the 229ers do not feel comfortable playing in the open game if the volunteer has more than 299 points. It was decided that we would continue with  just one stand in on Monday, but the volunteer would play on the side that the player felt most on. So if a 299er needed a partner, and only someone with more than 300 points was available, they would play together in the 299er game, with the understanding that they could not be awarded points. We want to promote the game to encourage people to come out.

Leigh also mentioned that when a player makes use of a volunteer,  that player is to be encouraged to be a volunteer another time. We need more volunteers so that the same people are not doing it all the time.

5. We need to make up volunteer lists for the dealing machine. People need to trained and the instructions for the computer written down.

6. Our Constitutional Review committee members are: Paul Campbell, John Lamarre, Evelyn Caroline, Marc Brenner and Peter Archibald. They will report back to the executive when complete. It was decided that both the Barrie Bridge Association and the Branch Office Barrie Beginners Club will have the same constitution.

7. Joffre and John Lamarre have a meeting set up with John Brassard, our Federal MP to discuss an appeal of the $18000 HST paid by our club to CRA.

When Joffre first contacted the CRA  to ask for an appeal he was informed that he had missed the deadline. His name was not on the executive, therefore he could not be involved in the appeal.

The meeting with John Brassard is to solicit help in dealing with the CRA's decision and seek an extension to the appeal timeline. The meeting is Wednesday, July 19 th. Since John Lamarre is unavailable for the meeting, Dale as a member of the executive, will attend the meeting with Joffre. An updated list of the 2016 and 2017 executive will be provided to Joffre to take to the meeting. Joffre submitted a copy of the letter he will give to John Brassard requesting the extension. Jayde signed the letter.

Everyone on the executive was in favour of this initiative by Joffre and John. It was felt though that since none of us had heard about this till just this meeting, we need to be more transparent and all executive members need to apprised of what is happening with the appeal by John and  Joffre.  We wish them luck!

Adjournment:  Jayde made the motion to adjourn at 12:35. Seconded by Marc.
 






 
BARRIE BRIDGE ASSOCIATION

Barrie Bridge Society Executive Meeting Minutes

Date: Monday, June 5, 2017

Called to order at 4:42 by Dale MacKenzie

Attendance: John LaMarre, DaleMacKenzie, Evelyn Caroline Elsey, Phyllis Chenoweth, Jade Gibbs, Leigh Ives, Mary Ellen Dale, Marc Brenner, Gary Hesson

Jerry Jeffery 

Absent: Melissa Crossland 

Guest: Frank Mustoe

Motion to accept the minutes of the last executive meeting made by Gary. Passed

As a result of the resignation of  Pat Robbenhaur from the board of the Branch Office Barrie Beginners Club Gary made a motion to invite Frank to step into that position. Seconded by Phyllis. Frank accepted the invitation.

Officers Reports

  1. A. Marc reported on his meeting with Fred Clark, Operations Manger for Victoria Village. The new venue is not ideal for our purposes and we will have to be creative in the set up of our tables. We may need to remove tables if other events are happening.  Please see attached report for additional information. It was suggested that we continue to be on the lookout for for more suitable accommodations for our club. Our lease expires in May of 2018. It was suggested that we do not sign a long term lease till we see how this space works for our club.

       B.  Our move downstairs is targeted for the evening of the 25 th of June, a 

       Sunday. We will ask for volunteers from the club to facilitate this event. Members 

       with teenage children or grandchildren will be encouraged to bring them along to help. The move is to be completed Monday morning the 26th, so that our afternoon game can carry on as usual. We will also leave two tables set up in the foyer for those members who may not be able to do the stairs.

  1. Treasurers Report: Treasurer's report is not complete at this time. Please see attached Balance and Profit and Loss Sheets January through April 2017. Both clubs are doing well and there is presently $10, 858 in a GIC in our account. Evelyn also asked that the directors put all expenses into the open game. Memberships need to be divided into to sections, Regular members and Beginners ie those with less than 300 points.

  1. Social Convenor: Mary Ellen will plan a summer party for the evening of Wednesday July 12th.  It was suggested that steaks, and salads from Shaws be the menu. Members will  be charged $20 for dinner and the game.  Non members will be charged an additional $2.00.  We need to ask the members to bring the BBQs. Mary Ellen will investigate.   A suggestion for another time was a pot luck party. The club provides hot dog, hamburgers  and fixings, and the members bring a casserole, salad or dessert. 

 

  1. Chief Director: Leigh mentioned that the director fees were confusing on paper. Dale made a motion that the fee be $43 plus a free game. Passed. Leigh also recommended two directors for the Monday games as they are exceeding 17 tables. When the club loses players to the sun in the south during the winter we can go back to one Director.

New Business

  1. Constitution:   It  was suggested that our executive needs to creat a new constitution to accommodate both clubs, the Barrie Bridge  Club and the Barrie Beginners Branch Office Club. The same constitution could work for both clubs. Evelyn made a motion to create sub committee to update our constitution. Seconded by Mary Ellen Dale. Passed
  2. George Knight:   As has been voted on at previous meetings, if George would like to return to our club, he needs to apply in writing.  Leigh will pass this along to George.
  3. Name Tags: John has been collecting names of members who would like new name tags. Jayde recommended using local businesses to create them. Dale made a motion to subsidize the cost to members by $2.00. Seconded by Marc Brenner
  4. Mention was made of a Contract Bridge Tournament on June 23rd. It will cost our members $15 to join the OSGA and $5 to play. The flyer is on our website.
  5. Dale asked if we could investigate getting new boards. Some of ours are getting old and open easily. All of us to be on the lookout for deals.

Adjournment: Motion  by Phyllis to adjourn at 6:10. 

 

 

 

MInutes of the Wednesday, April 26th, 2017 Barrie Bridge Executive

 
 
 
 
 

Phyllis Chenoweth <phyllis.chenoweth@gmail.com>

Apr 28
 
to meJaydebrianmesprezz44MarcdalesmackenziegmhessonMelissaMelissaparobbenhaurgerryjjmaggie.sparrow1phyllis.chenow.leigh7nt
 
 
 
 
 
MInutes of the Wednesday, April 26th, 2017 Barrie Bridge Executive

Call to Order: 5:07 by Dale MacKenzie

Attendance: John Lamarre, Dale MacKenzie, Phyllis Chenoweth, Melissa Crossland, Gary Hesson, Evelyn Caroline-Elsey, Marc Brenner, Pat Robbenhaar, Gerry Jeffery

Absent: Jayde Gibbs, Leigh Ives. Mary Ellen Dale

Motion to accept the agenda made by John LaMarre, accepted by Evelyn Caroline

Motion to accept the minutes of the last meeting made by Phyllis Chenoweth, accepted by  Evelyn Caroline. John to provide a copy to Dale for inclusion on the web site.

A. Officers Reports

 Treasurer's Report

See draft of the budget presented by Evelyn for the first two months of 2017.
DIscussion of the following topics:

1. Memberships to be sold by both clubs to their own members.

2. Consideration re: deregistering from HST be made at the end of every year. Thus far we are enjoying the HST refund.

3. Charity Games: some members want the charity games, others don't care and don't want to pay the extra dollar. The final motion put forth Marc Brenner was we continue to have half the number of charity games as previous years with the members paying the extra fee. Seconded by Dale. Motion passed by executive.

4. Rocket Stick: Dale would like us to investigate purchasing a rocket stick to access the Internet once we move into the church basement. We do not know yet if we will have access once there.

5. Name Badges: John made a motion that the club subsidize name badges for the members as in other years. Motion accepted

6. Motion by Dale to accept the draft budget as presented by the treasurer. Seconded by John.

B. Club Issues

1.  Noise Complaints:  Our club atmosphere has become very social which many see as a positive. However there is too much talking, sometimes about the hands just played, and this is disturbing to other players. The 49 ers find the noise very distracting. Suggestion was made for the directors to address the issues. The situation may change once we have moved downstairs.

2.  Dealing Machine:  The machine is working well, but more volunteers are needed to help make up the boards.

3.  Guaranteed Partnership Program:  Graduates from Maggie's 49er session and people new to the city are hesitant to play in the open games because they do not have a regular partner. A motion that our club reinstate the volunteer program was put forth by Gerry. Seconded by Evelyn. Volunteers will be given a free game, whether they play or not. A calendar for volunteers to sign will be prepared by Gerry. The executive will show good example and volunteer. This new effort will begin on Monday.

4.  Youth Bridge: The question was asked if we should invite the youth learning bridge at Codrington Street School to our Friendship Day on May 13. John LaMarre will investigate.

5.  Our Tables:  A motion to donate our tables to the Orillia  Regional Tournament Unit 246 at no cost was put forth by  Evelyn, seconded by Gary. Accepted.

6.  A Club Manager course will be offered this summer at the NABC Tournament in Toronto.

7.   Victoria Village Update:  Marc will visit Fred at Victoria Village to see how the renovations are progressing. Lynne Stevenson will accompany him.
Suggestions by the executive for discussion included the following.
-Once the church closes and we move to the basement in June who is responsible for cleaning the bathrooms and providing supplies like toilet paper and hand towels?
-Will we have access to the kitchen? Will the refrigerators still be there?
- If we have to do our own cleaning, can we hire it done?

It was also suggested that when we make the move downstairs to the basement that we find volunteers, perhaps high school students to move our heavy chairs. Many of our members may not be able to help.

Adjournment

Dale made a motion to adjourn the meeting at 6:43. Seconded by Marc.
 

 

 

BARRIE BRIDGE ASSOCIATION

Executive Meeting Minutes

 

Date:        January 30, 2017

Time:        4:30 pm

Present:   Jayde Gibbs, Mary-Ellen Dale, Melissa Crossland, Gary Hesson, Evelyn Caroline, John LaMarre, Gerry Jeffries, Pat Robbenhaar, Andy Risman

 

Agenda:   Path Forward Recommended by our Accountant

 

Andy Risman made a presentation to the executive regarding our use of a Branch Office, preparation of the 2016 HST/GST return and de-registration of the club from HST/GST.  Many questions were asked and answered and consensus was achieved on the path forward.  The Main Club will be comprised of the activities surrounding the fully mature open games and all learner activities and learner limited games will reside within the Branch Office.

 

Jayde moved, seconded by May-Ellen that Evelyn work with the accountant to:

  • Prepare the calendar year 2016 HST/GST return for the Main Club and the Branch Office by the March 2017 deadline.
  • De-register the main club from the HST/GST.

Motion passed.

 

John moved, seconded by Evelyn that Gerry Jeffries be installed as the new President of the Branch Office and Pat Robbenhaar be installed as the new Club Manager of the Branch Office.  Evelyn will continue as the Treasurer of both the Main Club and the Branch Office.

 

Motion passed.

 

Evelyn moved seconded by Mary Ellen that a sub-committee be formed to work with the Mayor of Barrie to find a new home for the Barrie Bridge Association at Sunnydale Park and/or other potential locations. 

 

Motion passed.

 

John expressed his thanks to Andy for coming up to Barrie for the meeting, and to Evelyn for all her hard work in working with Andy to successfully resolve the HST/GST issue that had so deeply impacted the Executive

 

 

 

 

Phyllis Chenoweth phyllis.chenoweth@gmail.com

Jul 18
 
to me
 
 
 
BARRIE BRIDGE ASSOCIATION
 
Minutes of the Barrie Bridge Association Meeting, December 21, 2016

Call to order: 5:45 pm

Attendance : President, Marc Brenner
Voting Members: John LaMarre, Evelyn Elsey, Melissa Crossland, Phyllis Chenoweth, Jade Gibbs
Absent: Leigh Ives, Mary Ellen Dale, John Montgomery
Guests: Dale McKensie, Joffre McCleary,

1.  Marc moved that the minutes of the last AGM be accepted. Seconded by Phyllis

2.  Update on Victoria Village:
     i.  At the December 5th meeting with VV, Fred Clark reduced the rent for the Wednesday afternoon games from $150 to $75. This was determined to be still too expensive as those games were not well attended.  A couple reasons were put forth : not enough advertising, bad time of year. A cheque paying for our use for four Wednesdays will be sent when an invoice is received.

    ii.  In more recent communications Marc was informed that the need to set up and break down tables would be more often than first indicated. VV would like to rent out the room as much as possible. This does not suit our needs. Joffre has been in communication with the Legion. They would have us back Monday and Tuesday afternoons but Wednesday evening is not available. It was suggested by Evelyn that we continue to keep our options open-that certain members communicate with other locations ie Joffre with the Legion, Jayde with VV, Evelyn and Dale with individuals they know that may have rental space available. We really cannot do anything till the HST issue is resolved.

3.  Wednesday afternoon game viability:

      There was not enough interest in the Wednesday afternoon games. Marc put forth a motion to formally cancel them. "The Wednesday afternoon just play bridge game and the 199 er game are terminated affective immediately. A future reinstatement is possible if demand increases and/or if rental costs decrease."

Motion seconded by Evelyn.

That motion was carried unanimously.

4.  Director's fees:

         Our fees seem to be in keeping with other clubs in the area. The suggestion to raise the fees for the two section Monday afternoon game was put forth by Leigh Ives at the AGM. The issue was tabled till Leigh can come and explain her perspective in more detail to the executive.


5. Treasurer's Report: see Evelyn's Report

      i. Tax Update: CRA has cashed the $10,000 down payment for the owed HST. We still owe around $7000.

     ii. We have about $22,000 in the bank after the cheque was cashed.

     iii. The bridge mates have been rented for 6 months at a cost of $180. It was suggested we just keep renting for now rather than purchasing our own.

     iv.  Evelyn asked that if cheques are written to pay bills, could the person writing the cheque please leave a receipt or bill for the treasurer's records.

     v.  Joffre would like to see the bridge club get its income under $50,000 to allow it to be exempt from HST. He suggested splitting our hard costs from soft costs in order to do that. Evelyn will discuss this idea with her daughter who is an accountant to see if this is a legitimate possibility. If it is, Joffre can set up a committee to determine how to lower our income.

6.  Advertising and Promotion:

      Our club needs to advertise more to encourage new members and grow. It was suggested that the Member at Large be given the task of approaching the newspapers with on going write ups in the Community News section promoting our regular games, Friendship Days, Charity Games and other special events. It was suggested that any new players that do come out be given their second game free to encourage a return.

7.  Friendship Day 2017: not discussed at this time

8.  Reinstatement of George Knight:

     The membership ( not the board ) voted at a special meeting to ban him for life. Until George himself makes an application to be reinstated, the issue is tabled.

9.  AOB:

         Charity Games:  These games cost both the players and the club more money. Should we continue having them?
PROS: i. more black points are awarded
            ii.  People feel good about supporting charities
CONS: i. Cost increase to players, and the club through dues to ACBL in US funds
            ii. People do not really know what charity they are supporting
Some of our members do not care about points. Many are not even members of ACBL. But others still are trying to reach a certain level and still want the opportunity to get more points.

Evelyn and John will review the paperwork from ACBL to see when and how many Charity games we need to have each year and report back to the executive.

9. Adjournment:

       The meeting ended just before the 7pm game began.

BARRIE BRIDGE ASSOCIATION

 

ANNUAL GENERAL MEETING

Wednesday November 16, 2016 - 6:00 p.m. 54 Ross Street

 

 

Call to Order: Meeting commenced at 6:08 p.m.

 

Review of Minutes for Annual General Meeting November 18, 2015 :

Moved by Dale Marcotte, seconded by Betty MacMillan the Minutes be accepted as read.   Carried.

 

Reports:

Club Manager: John LaMarre became the new club manager on August 11. 2016. He received a lot of help from other managers in Midland and Orillia. He observed that previously one person handled almost 80% of the work. A volunteer group is now running it. There is a need for more directors.  If everyone does his/her part, no one will be burned out. John is going to have an operational manager to help the club run properly.

 

Chief Games Director: Leigh Ives was also called on to take over the job.  A number of people are trying to become directors.  Leigh has found the job challenging and it involves a lot of responsibility.  Dealing with 2 session games in her opinion requires more than the allotted $50 payment to the director.    Leigh suggested adding a 50% increase, which would amount to a $10 increase. There is a possibility of a director’s course offered by Greg Coles if there is enough interest.

 

Novice Co-ordinator:  Melissa Crossland stated there were ups and downs during the year.  She feels the key to the club’s success is new members.  The new games on Wednesday afternoon hopefully will help this need.  A 299 game is offered as well as a fun game.

 

Social Convenor:  Merry Ellen Dale our new social convenor feels that she has been given a tremendous amount of support.  The Longest Day raised approximately $3000.  Sympathy cards are supplied for our members in need.  Derek Egan is our new “coffee man” being as reliable as Big Ben in London.  Our Christmas party is being held on December 7, 2016.  Catering by Colin  is serving roast beef or chicken.  $20 is the cost and it will enable those attending the dinner to have a discount on the cost of the bridge game .The final day for signing up for the party is November 30th.  Many volunteers are bringing dessert.  Aaron Leclair will clean the dishes from the event for $50. Previously Colin said that he had 75- 80 people attend.  We are at about 56 at this point.  The ticket also includes the meal , 3 special raffle prizes as well as poinsettias from the tables.

 

President:  See the attachment for the report of president Marc Brenner.

Treasurer:  See the attachment for the report of treasurer Evelyn Caroline. 

 

Immediate Past President:  John Mongomery as past president presided over preparing the list of candidates of the executive of 2017.  The new executive were announced as follows:

President                                                              Jayde Gibbs

 

Vice President                                                      Joffre McCleary

 

Club Manager                                                       John LaMarre

 

Chief Games Director                                           Leigh Ives

 

Treasurer                                                               Evelyn Caroline

 

Secretary                                                               Phyllis Chenoweth

 

Social Convenor                                                   Mary Ellen Dale

 

Novice Representative                                         Melissa Crossland

 

Member at Large                                                 Gary Hesson

 

Past President                                                       Marc Brenner 

 

 

The executive is happy to have Dale MacKenzie as our new Web Master.

 

New Business:

 

  1. There were questions by Joffre McCleary concerning the need to pay the HST at all.  He is interested in, as part of his role on the executive, exploring the possibility of keeping the prices down so we do not have to pay the HST in the future.
  2.   Sue Elsey stated that in order to get younger members to join our club, we should have a shorter time period of playing e.g. 2 hours.  This would make it more appealing to younger members who are still working but could manage this amount of time.
  3. There was a suggestion of forming a committee of 3 or 4 volunteers who would explore ways to expand the club e.g. advertising, articles in the newspaper and new ways to play.  The new board will decide who will run this committee.
  4.  A meeting about George Knight will be discussed.  A special meeting of all members or the next Annual meeting will be needed to have this information given to the club and voted on.

 

Moved by Evelyn Caroline, seconded by Leigh Ives the meeting adjou