What personal data does Ballincollig Bridge Club collect?
The data we routinely collect includes members' names, addresses, email addresses and telephone numbers. We collect this data from our members when they join the club. For some of our members we may have additional information such as committee memberships, teaching qualifications or tournament director roles. We collect scores from the games you play, which are displayed in the Club or sent by email and used in maintaining CBAI's Master Point Scheme.
What is this personal data used for?
We use members' data for the administration of your membership, the communication of information and the organization of events. We provide your data to the CBAI for their use, as explained in the section below.
Who is your data shared with?
Your membership data is passed on to the CBAI, of which you become a member when you join Ballincollig Bridge Club. CBAI shares data with the South Munster Region or any other County/Region in which you have joined a club. Information from your results is also passed on to the CBAI for use in its Master Points Scheme and this may also be used for seeding/stratification and handicap purposes. Some of your data may also be available for use by data processors such as Bridgewebs, who would be acting as a Data Processor on our behalf. They are not free to pass this on to other organizations that are not connected with Ballincollig Bridge Club. In the event that a club member agrees to act as Ballincollig Bridge Club Secretary / contact, it is necessary to have specific permission from them to use their contact information on behalf of the other members of the club. Your personal data is not passed on by us to organizations other than those indicated above, whether or not connected to bridge.
Where does this data come from?
Data from most of our members comes from them when they join Ballincollig Bridge Club or when they update their information, either directly with the Club or CBAI. The information held by CBAI will be updated by your club, if you provide updates. Scoring data comes directly from the results of the club games in which you play.
How is your data stored?
This information is mainly stored in digital form on computers and in the form of written documents stored securely at the secretary's residence. We may use use Bridgewebs and /or Scorebridge as our data processor. Any information that is stored remotely is stored in the EU / in compliance with the GDPR
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring that Ballincollig Bridge Club discharges its obligations under the GDPR is our Club Secretary
Who has access to your data?
Members of the committee of Ballincollig Bridge Club have access to members' data in order for them to carry out their legitimate tasks for the Club and CBAI
What is the legal basis for collecting this data?
Ballincollig Bridge Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organization and participation in an internationally recognized and regulated, competitive mind sport. For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.
How can you check what data we have about you?
If you want to see the basic membership data we hold about you, you should contact the Club Secretary. You can contact with a "Subject Access Request" if you want to ask us to provide you with any othe information we hold about you. If you interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.
Does Ballincollig Bridge Club collect any "special" data?
The GDPR refers to sensitive personal data as "special categories of personal data". We do not record any such special data. Of thses categories, the only data we record relates to the disabilities of members who have explicitly requested it to be recorded for the pupose of giving them stationary positions in our competitions (which we aim to do whenever feasible). If you wish to change this data on your record, you can do so at any time by contacting the Club Secretary.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used.
- You could maintain your club membership with your correct name but with limited details. You could, for example, simply maintain an up-to-date email address.
- You do not need to provide us with your date of birth unless you wish to enter age-limited (Junior or Senior) events
- You may choose not to receive information emails / texts from Ballincollig Bridge Club or CBAI (we do not send any out on behalf of other organizations)
Any of these options can be implemented for your club membership by contacting the Club Secretary
How long do we keep your data for and why?
We normally keep members' data after they resign or their membership lapses in case they later wish to rejoin. However, we will delete any former member's contact details entirely on request. Since underlying staistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the Master Points Scheme are not deleted by Ballincollig Bridge Club or CBAI, although they will no longer be attributed to a player who does not want their data kept. Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them. Other data such as that relating to accounting or personnel matters, is kept for the legally required period.
What happens if a member dies?
We normally keep members' information after they die. If requested by their next-of-kin to delete it we will do so, on the same basis as when requested to remove data by a former member.