What personal data do we collect?
The data we routinely collect includes members’ names, addresses, email addresses and telephone numbers. We collect this data directly from our members when they join the club.
For some of our members we may have additional information such as committee memberships, teaching qualifications, or tournament director roles. We may also keep information relating to disciplinary matters and sanctions.
We collect the scores from games played, which are displayed on our results pages with your name only and are used in maintaining the EBU’s National Grading Scheme (NGS) and the Master Point scheme (but can be anonymised – see below).
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information and the organisation of events.
Who is your data shared with?
Your membership data is passed on to the EBU, of which you become a member when you join Altrincham Bridge Club, but is anonymised if you have asked us to do so. The EBU shares data with its associated charity, English Bridge Education and Development (EBED), since it shares offices and data systems with them, and also with Manchester County Bridge Association or any other county that you may have nominated as your county of allegiance.
Information from your results is also passed on to the EBU for use in its master point and NGS schemes also anonymised if requested and, unless you have chosen to have your NGS grade kept private, this may also be used for stratification and handicap purposes,.
Some of your data (which can also be anonymised) will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with our Club
Your personal data is not passed on by us to organisations other than those indicated above, whether or not connected with bridge.
Where does this data come from?
Data comes from our members when they join our club or when they update their information with any changes.
Scoring data comes directly from the results of the club games in which you play.
How is your data stored?
This information is mainly stored in protected digital form on secure computers. Written documents are stored securely. We use Bridge Scorer software to calculate and display results.
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The elected committee is responsible for ensuring Altrincham Bridge Club discharges its obligations under the GDPR.
Who has access to your data?
The membership secretary and nominated members of Altrincham Bridge Club have access to such areas of members’ data as is necessary for them to carry out their legitimate tasks for the organisation.
What is the legal basis for collecting this data?
Altrincham Bridge Club collects only such personal data as is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.
For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations. Similarly, personnel data is kept in compliance with our legal obligations.
How you can check what data we have about you?
You can contact the Membership Secretary and request to see the information the club holds about you at any time. We are required to provide this to you within one month. The Club does not hold any sensitive personal data.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used.
- If you wish you could become an “anonymous” member. This would involve you having a pseudonym with an EBU number under which you would play.
- You may choose not to receive information emails from Altrincham Bridge Club (we do not send any out on behalf of other organisations), but we do need at least one method of contacting you.
How long we keep your data for, and why?
We normally keep members’ data for 12 months after they resign or their membership lapses, in case they later wish to re-join. However, we will delete any former member’s contact details immediately on request.
Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, historical ranking lists and prize lists (which are required for archiving purposes) cannot be removed.
Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.
Can you download your data to use it elsewhere?
Your session data that is held by the EBU can be downloaded as a csv spreadsheet.