The Club shall be managed by an Executive Committee (EC) which shall consist of not more than eight honorary members. The officers shall be the Chairman, Secretary, Teasurer, Assistant Treasurer, Match Secretary, Sessions Organiser, Recorder and Liaison Officer, who shall be elected at the Annual General Meeting.
All members of the EC shall retire at each AGM, but shall be eligible for re-election.
The EC may fill interim vacancies by co-option.
The EC shall have the power to co-opt Club members to other offices or sub committees as is necessary to further the interests of the Club.
At EC meetings four shall form a quorum.
Each member shall pay an annual subscription, in advance, at a rate to be fixed by the EC.
Each member shall also pay a session fee to cover the expenses, this session fee to be fixed by the EC.
The approval of the EC is required for all financial expenditure. Financial commitments incurred by individuals or sub committees, apart from petty cash, can only be authorised if previously sanctioned by the EC.
The Treasurer shall be responsible for all the financial transactions of the Club and shall keep an account of all monies received and expended by the Club, and shall circulate a complete financial statement to all members present at the Club session at least seven days prior to the AGM.
The financial year of the Club shall be from 1st April to the ensuing 31st March.
In the event of a decision to disband the Club, the EC shall appoint a receiver, who shall realise the assets of the Club, pay any proven debts of the Club and distribute the remaining balance equally amongst those members fully paid up at the time of the appointment of the receiver.
The AGM shall normally be held in April. Notice of the meeting shall be made by announcement and by notice on the notice board. The agenda shall be distributed to all members present at the Club session held at least seven days prior to the AGM.
Nominations for the posts of officers and members of the EC, duly seconded and signed by the nominee, indicating a willingness to serve, must be submitted to the Secretary at least four weeks prior to the AGM. In the event of no nominations being received, nominations will be accepted at the AGM.
Members wishing to have an item placed on the agenda for the AGM shall let the Honorary Secretary have, in writing, the items wished to be placed on the agenda at least four weeks before the AGM.
Extraordinary General Meetings shall be convened within one month of receiving representations in writing from at least one third of the paid up membership.
A quorum of an AGM shall consist of at least one third of the paid up membership.
Minute books shall be kept in which shall be recorded the proceedings of the AGM and of the EC.
AVAILABILTY OF RULES
The rules shall be available to any member on request.
There will be no smoking in the playing area of the Club.
Persons shall be admitted to membership by decision of the EC. Applications for membership can be rejected by the EC without giving a reason.
If, in the opinion of the EC, the persistent conduct of a member is not in accord with the objects of the Club, then, after a warning, that member can be expelled from membership by order of the full EC.
In the event of serious misconduct by any member, that member may be expelled from membership by order of the full EC, subject to ratification by the membership of the Club at the first General Meeting following the decision, but in any event within three months of the offence.
ALTERATION TO RULES
Any proposed alteration to the rules must be supported by at least three paid up members and submitted to the Honorary Secretary in writing, at least four weeks before the date of the AGM.
The rules shall not be rescinded or altered except by the vote of a two thirds majority of the paid up members, personally present and voting at an AGM or at an Extraordinary General Meeting.