What personal data does Aces at the Wishing Well Bridge Club collect?
The data we routinely collect includes members’ names, addresses, telephone number(s), email addresses and CBAI number and grade. This data is collected from members when they join the club.
We collect the scores from games you play, which are displayed on our Bridgewebs results pages and used in maintaining the CBAI’s Master Point scheme.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, and the organisation of events. We provide your data to CBAI for their use as explained in the section below.
Who is your data shared with?
Your membership data is passed on to CBAI, of which you become a member when you join our Bridge Club. CBAI shares data with Eastern Region of CBAI, or any other region in which you may have joined a club.
Information from your results is passed on to CBAI for use in its Master Point scheme and this may also be used for seeding/stratification and handicap purposes.
Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with Aces at the Wishing Well Bridge Club.
Your personal data is not passed on by us to organisations other than those indicated above.
Where does this data come from?
Data for our members comes from the members when they join the Bridge Club or when they update their information either directly with the Club or CBAI.
The information held by the CBAI will be updated by your club, when you provide updates.
Scoring data comes directly from the results of the club games in which you play.
How is your data stored?
This information is mainly stored in digital form on computers and in the form of written documents stored by the Club Manager.
We use Bridgewebs facility as our data processor for the storage and display of our results. Any information that is stored remotely is stored in the EU in compliance with the GDPR.
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring Aces at the Wishing Well Bridge Club discharges its obligations under the GDPR is the Club Manager.
Who has access to your data?
Aces at the Wishing well Bridge Club manager has access to members’ data for carrying out legitimate tasks for the Club and CBAI.
What is the legal basis for collecting this data?
The Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.
How you can check what data we have about you?
If you want to see the basic membership data we hold about you, contact the Club Manager.
Does Aces at the Wishing Well Bridge Club collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”. We do not record any such special data.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used.
- You could maintain your club membership with your correct name but with limited contact details. However, we do need to have at least one method of contacting you. You could, for example, simply maintain an up-to-date email address.
- You may choose not to receive information emails from Aces at the Wishing Well Bridge Club or CBAI (we do not send any out on behalf of other organisations).
- Any of these options can be implemented for your club membership by contacting the Club Manager.
For how long do we keep your data, and why?
We will keep members’ data after they resign, or their membership lapses, in case they later wish to re-join. However, on request, we will delete any former member’s contact details entirely.
Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for Master Points Scheme are not deleted by Aces at the Wishing Well Bridge Club or CBAI although they will no longer be attributed to a player who does not want their data to be kept.
Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.
Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.
What happens when a member dies?
We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so, on the same basis as when requested to remove data by a former member.