St. MICHAEL'S DUPLICATE BRIDGE CLUB PRIVACY NOTICE

IN COMPLIANCE WITH THE GENERAL DATA PROTECTION REGULATIONS (GDPR) OF MAY 2018

What Personal Data Does St. Michael's Duplicate Bridge Club Collect.

The data we routinely collect includes members' names, addresses and email addresses.
We collect this data from our members when they join the club.
For some of our members we may have additional information such as committee memberships.
We collect the scores from games you play, which are displayed on our noticeboard.

We send the top three placings results to the Worthing Herald each week.

 Who is your data shared with?

We use member data for the administration of your membership; the communication of information, and the organisation of events.
Where does this data come from?

Data for members comes from you when you join our club.

 

How is your data stored?

Your information is kept securely by The Secretary of the club.
Any information that is stored remotely is stored in compliance with the GDPR.

 Who is responsible for ensuring compliance with the relevant laws and regulations?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer.
The person who is responsible for ensuring that our club discharges its obligations under the GDPR is our Chairman.

 Who has access to your data?

Members of our committee have access to members' data in order for them to carry out their legitimate tasks for the organisation.

 

 What is the legal basis for collecting this data?

St Michael's Duplicate Bridge Club collects personal data for which you have given your specific consent and that which is necessary for the purposes of its legitimate interests as a membership organisation and participating in competitive mind sport.
This data is kept in compliance with our legal obligations.

 How you can check what data we have about you?

If you want to see the basic membership data we hold about you, you should contact us by emailing the Club Secretary

You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you.
If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently.
We are required to provide this to you within one month.

 

Does St. Michael's Duplicate Bridge Club collect any “special” data?

The GDPR refers to sensitive personal data as “special categories of personal data”.
We do not record any such special data.

How can you ask for data to be removed, limited or corrected?

There are various ways in which you can limit how your data is used.

You could maintain your club membership but with limited contact details. However, we do need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address, but of course this would limit what we provide you with in the way of written information.

You do not need to provide us with your date of birth.

You may choose not to receive information emails from St. Michael's Duplicate District Bridge Club (we do not send any out on behalf of other organisations).

Any of these options can be implemented for your club membership by contacting the Club Secretary

 How long do we keep your data for, and why?

We normally keep members' data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member's contact details entirely on request.
Scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed.
Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.

What happens if a member dies?

We normally keep members' information after they die.
If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.