Stourbridge Institute Bridge Association

Minutes of Committee Meeting 20th July 2016

Present: Linda Wright, Georgina Lineker, James Taylor, Sally Johnson,                  Margaret Hanson, Gavin Tringham, Barry Brice, Glo Jackson

Elections

Linda Wright was unanimously elected as Chairman

Barry Brice was unanimously elected as Vice-Chairman

The minutes of the committee meeting of 11^th May 2016 were approved

The minutes of the AGMs of 30^th June 2016 were accepted.                    These minutes with a draft watermark to be put on the noticeboard – GJ

Matters arising

• Championship Pairs                                                                             This competition will be run as was agreed at the AGM.                                            BB to look at the constitution re discretion and the organizing of competitions
• The Host system                                                                                             As the number of people able or willing to be host declines it is becoming more and more difficult to sustain the system.

  However the system is being well used and so it was decided to continue as we are for the moment, whilst continuing to monitor the situation.

• Afternoon bridge

  As bridge players age, afternoon bridge can become more popular.

  Information about our Monday afternoon session could be spread by word of mouth at other clubs. However the problem of the cost of subscription to SISC for 1 session of bridge a week remains with us.

Chairman’s Report

• Committee Responsibilities – For details see attached sheet
• Calendar of events 2016/2017- For details see attached sheet.                                        JT to compile and duplicate the calendar.
• Ian Thompson’s next tuition session will be on Saturday November 5^th             Suggestions for tuition – notice on noticeboard - GJ                                                               Last year’s suggestions to be considered – JT, SJ,LW                                                      

Secretary’s Report

• JT did not feel that Pianola would be advantageous for this club
• The information, for those wishing to take part in the EBED survey re bridge and health and well-being, is on the board
• A problem with recording data on the club database  - GJ to email it to JT                                                                                                       

Treasurer’s Report

• Financial Report                                                                                            

  SJ to contact Carl Southwick for the £50 annual contribution agreed by SISC

• Signatories for Cheques                                                                   

  Changes almost complete

• Payment of fees for competitions

  SJ had been asked if the club might pay competition fees since those who play are representing the club.  

  SISC used to pay these fees but no longer does so and the bridge section has limited resources.

  It was decided therefore that competitors will continue to pay for themselves.

Media Co-Ordinator’s Report

• Draft AGM minutes to go on our website

Rotas

• Rotas are up to date until September
• From September rotas will be done for 4 months rather than for longer

Competitions Secretary’s Report

• Forthcoming events

  Friday September 23^rd Multi Teams

Resources Co-Ordinator’s Report

• MH to buy another printer cartridge so that there is a spare on the computer trolley.  GT to contact scorers to say that MH must be informed when the spare cartridge has been put in the printer.
• Raffles to continue once a month

• Social Bridge in October

  In September MH to put notice on board, GL announcement in Diary

Any Other Business

• GT to contact Ian Lewis re teaching and beginner sessions

Date of next meetings

Wednesday  September 21^st                            Wednesday  May 10^th

Wednesday  November 2^nd                               Wednesday  June 23^rd (AGM)

Wednesday  January 11^th                                   Wednesday  July 12^th

Wednesday  March 8^th (committee meal)

 Committee Responsibilities

Calendar                                                                     All      July

Special events diary for notice board                  JT      July

Announcements diary                                               GL      Ongoing

Trophy engraving and presentations                     GL      May

Honours board                                                          JT      April

Room bookings                                                           GJ

Putting competitions on our website                     JT

Rotas                                                                          GT

Sim Pairs organization                                             JT

Championship events                                                            All

External competition notices                                  GJ

Chairman competitions/selection committee    BB/GL/JT

Photocopying for AGM                                            LW/MH/JT

Replacing boxes for boards                                                GT/GL

Consumables                                                              MH

Christmas Party                                                        All

Media Co-Ordinator                                                 JT

Ethics/Club Rules Co-Ordinator                             BB

Liaison Officer                                                         BB

Special Events Calendar 2016-2017