What personal data does Stafford Bridge Club collect?
The data we routinely collect includes members’ names, addresses, and email addresses. We collect this data directly from our members when they join the club.
For some of our members we may have additional information such as committee memberships, teaching qualifications, DBS checks, done with the member’s knowledge and permission, or tournament director roles. We will also keep information relating to disciplinary matters and sanctions.
We collect the scores from games you play, which are displayed on our results pages and used in maintaining the EBU’s National Grading Scheme (NGS) and the Master Point scheme.
What is this personal data used for?
We use members’ data for the administration of your membership; the communication of information, and the organisation of events. We provide your data to the English Bridge Union (EBU) for their use as explained in the section below.
Who is your data shared with?
Your membership data is passed on to the EBU, of which you become a member when you join Stafford Bridge Club (SBC). The EBU shares data with its associated charity, English Bridge Education and Development (EBED), since it shares offices and data systems with them, and also with Staffordshire and Shropshire County Bridge Association (SSCBA) or any other county that you may have nominated as your county of allegiance.
Information from your results is also passed on to the EBU for use in its master point and NGS schemes, unless you have chosen to have your NGS grade kept private, and this may also be used for stratification and handicap purposes,.
Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations not connected with SBC.
Your personal data is not passed on by us to organisations other than those indicated above, whether or not connected with bridge.
Where does this data come from?
Data for most of our members comes from them when they join SBC or when they update their information either directly or via their EBU record.
The information held by the EBU may be updated by your club if you have given it permission to change your record. You can change this permission on My EBU by going to Account -> My Details.
If you are a direct member of the EBU, you will instead have provided your personal data directly to us when you joined SBC, or when you updated your record with us.
Scoring data comes directly from the results of the club games in which you play.
How is your data stored?
This information is mainly stored in digital form on computers and in the form of written documents stored in a locked office at the Club’s premises. We use Bridgewebs as our data processor for this purpose. Any information that is stored remotely is stored as far as possible in compliance with the GDPR.
Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring SBC discharges its obligations under the GDPR is the Club Chairman.
Who has access to your data?
Members of the committee of SBC have access to members’ data in order for them to carry out their legitimate tasks for the organisation.
Sub-contractors of SBC may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose.
What is the legal basis for collecting this data?
SBC collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.
How you can check what data we have about you?
If you want to see the basic membership data we hold about you, you should contact the Membership Secretary.
Does SBC collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”. We do not record any such special data.
How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used.
How long do we keep your data for, and why?
We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.
Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the NGS are not deleted by SBC or the EBU although they will no longer be attributed to a player who does not want their data to be kept.
Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.
What happens if a member dies?
We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.
Can you download your data to use it elsewhere?
Your session data that is held by the EBU can be downloaded as a csv spreadsheet. You can do this by logging on to My EBU and in your Sessions list, clicking on “Download as CSV”. To access data held by SBC contact the Club’s Webmaster.