Privacy Notice for Somerset Contract Bridge Association

Index of Contents

1.     What personal data does SCBA collect and what is it used for?

2.     Who is your data shared with?

3.     
Where does this data come from?

4.     
How is your data stored?

5.     
Who is responsible for ensuring compliance with the relevant laws and regulations? Who has access to your data?

6.     What is the legal basis for collecting this data?

7.     
How you can check what data we have about you?

8.     
Does SCBA collect any ÒspecialÓ data?
How can you ask for data to be removed, limited or corrected?

9.     How long we keep your data for, and why?

10.  
What happens if a member dies?

11.  Can you download your data to use it elsewhere?

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What personal data does SCBA collect?

The data we routinely collect includes membersÕ names, addresses and email addresses. We collect this data via the English Bridge Union (EBU), or from individual members when they join the county directly, enter competitions or ask to join the mailing list.

What is this personal data used for?

We use membersÕ data for the administration of our membership; the communication of information and the organisation of events.

Who is your data shared with?

Some of your data will be available for use by Bridgewebs acting as a data processor on our behalf. They are not free to pass this on to other organisations that are not connected with SCBA. Your personal data is not passed on by us to any other organisation, whether or not connected with bridge.

Where does this data come from?
 Data for most of our members comes from them when they join an EBU affiliated club or when they update their information either directly or via their EBU record. All that personal information is collected and collated by the EBU.
The EBU makes available to SCBA the personal information held by them for any player who chooses Somerset as their primary county of allegiance.
The information held by the EBU may be updated by your club if you have given it permission to change your record. You can change this permission on My EBU by going to Account -> My Details or by phoning the EBU office on 01296 317200.
The EBU will also make available to SCBA the personal information of players who are direct members of the EBU who choose Somerset as their primary county of allegiance. SCBA does not have access to make changes to your record on the EBU database, so changes to it need to be made using My EBU, or through your club if they have permission to change your record, or by contacting the EBU directly.

In addition the SCBA collects basic contact information from non EBU members who have asked to be included on the mailing list. Changes can be made to this information on line or by contacting the membership secretary.

How is your data stored?


This information is mainly stored in digital form on computers. We use Bridgewebs as our data processor for this purpose. The EBU captures more personal information than SCBA needs and SCBA only stores and uses the information it needs. The EBU makes the other personal information it has for SCBA members available to SCBA but this is not stored or controlled by SCBA.


Who is responsible for ensuring compliance with the relevant laws and regulations?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring SCBA discharges its obligations under the GDPR is the Chairperson.

Who has access to your data?

Members of the SCBA Committee have access to membersÕ data in order for them to carry out their legitimate tasks for SCBA.


What is the legal basis for collecting this data?
SCBA collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.


How you can check what data we have about you?

If you want to see the basic membership data we hold about you you should contact the SCBA Chairperson. If you are an EBU member then the data that we hold is that supplied by the EBU. If you are not an EBU member then we only hold your name and email address.

Does SCBA collect any ÒspecialÓ data?

The GDPR refers to sensitive personal data as Òspecial categories of personal dataÓ.
We do not record any such special data of these categories.

 How can you ask for data to be removed, limited or corrected?


There are various ways in which you can limit how your data is used.    

¥ If you wish you could become an ÒanonymousÓ member of the EBU. This would
involve your having a pseudonym with an EBU number under which you would play. If you do this however, you would not be able to access any EBU membership benefits such as the magazine or playing in EBU tournaments.

¥ You could maintain your EBU membership with your correct name but with limited contact details. You could for example simply maintain an up-to-date email address, but of course this would limit what we and the EBU are able to provide you with in the way of written information, so for example you would not be able to get English Bridge in printed form or any other benefits that require a mailing address.

¥ You do not need to provide us with your date of birth unless you wish to enter age-limited (junior or seniors) events or gain concessions based on age.

¥ If you do not want your NGS grade to be public, you may choose for it to be kept private. You can change this option in My EBU as often as you wish.

¥ You may choose not to appear in master point promotions lists.

¥ You may choose not to receive information emails from SCBA (we do not send any out on behalf of other organisations).

¥ Any of these options can be implemented for your club membership by contacting your local club.

¥ Any of these options can be implemented for your EBU membership by logging on to My EBU, going to Account –> My Details and editing your record there, either to correct erroneous data or to delete information you do not wish us to have . If you need any assistance with this you may contact the EBU Office Manager membership@ebu.co.uk


 

SCBA collects the vast majority of its membersÕ data via the EBU and SCBA is therefore reliant on them for the accuracy and timeliness of that data. Members are encouraged to ensure that their details are accurately maintained with the EBU but may additionally provide updates or requests for removal or deletion direct to the SCBA Chairperson if they wish.

á      Non members of the EBU can ask for their details to be removed from the SCBA mailing list by unsubscribing from that list.

 

How long we keep your data for, and why?


We normally keep membersÕ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former memberÕs contact details entirely on request. Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.

What happens if a member dies?
The SCBA removes membersÕ information after they die.

Can you download your data to use it elsewhere?

SCBA holds limited personal data and it is not possible to download this data. However your session data that is held by the EBU can be downloaded as a .csv spreadsheet. You can do this by logging on to My EBU and in your Sessions list, clicking on ÒDownload as CSVÓ.