Rugby & District Bridge League
Minutes of Committee Meeting held on 18 May 2015
at 66 Cromwell Road, Rugby
Present:
Sid Downton, Jane Carrington, Liz Edwards, Debbie Welch, Dave Owen
Apologies:
Roger Ward, Terry Bradbury
Minutes from last meeting:
The minutes were accepted by the committee.
Matters arising from last meeting:
Jane Carrington bought up the subject of paper result slips.
Having constantly reminded the team captains about filling them in properly and handing them to the fixtures secretary, Jane is still not receiving them all.
It is important that they are handed in with a full breakdown and signed by both captains in case there is an issue in the future. Rule 21 states:
21. Each home team captain is responsible for notifying the webmaster of the result of the match within 48 hours (email) and the Fixtures Secretary to be handed the result sheet with the names of the players/result and signed by both team captains when convenient.
Treasurers report:
Sid confirmed we are doing very well due to the summer event.
Total raised from the event was £208.51
£89 raffle, £119.52 ticket sales (less expenses)
Balance in the account currently stands at £616.26
Correspondence:
Following the committee’s email to all team captains on 14th March 2015 trying to ascertain their help in running the league – 4 out of 15 captains did respond, although no offers to join the committee were received. Peter Baines had already offered to join the committee.
John Bolton also offered his opinions which were discussed by the committee and their views are as follows.
JB - Make it the Home captain’s responsibility to enter each result on Bridgewebs.
Committee agreed having the captains enter results on the website would not reduce the workload in anyway and would almost certainly increase it through possible errors being made.
JB - Reduce website content to the minimum
Committee agreed that Captains enjoy seeing their success and team logos on the front page
JB - Automate by spreadsheet match schedules
Jane confirmed the spreadsheet that she has used for many years would be continued which allocates matches in intervals leaving the team captains to agree specific dates.
JB - Replace award of winners’ trophies with a website homepage roll of honour
The Committee unanimously agreed that the trophies would not be replaced as they believe the teams enjoy playing for them. It should also be noted that various trophies were donated by current members of the club, ie. John and Rita Lord and Val Wormleighton.
JB – Make scoresheets and results slips only as e-documents.
Dave Owen commented that should members have printer problems this would not be practical. Results slips are already available on the website.
JB – Discontinue or leave to interested volunteers the organisation of events beyond basic competitions.
Committee agree there is currently only one event beyond basic competitions which is the end of season event and it is a social event enjoyed by many and is the only fund raiser for the league
JB – Reduce number of committee members in line with a reduction in workload, ie. Say four or five
Constitution states -
The League shall be governed by a committee comprising, Chairman, Secretary, Fixtures Secretary and Treasurer (The Officers) and Committee Members. All Officers shall be elected for a period ending at the next Annual General Meeting. The Chairman will only serve for a maximum fixed term of two years, but in exceptional circumstances that may be extended for one year only. Up to three more members may be elected at each Annual General Meeting. The Committee shall be entitled to co-opt and fill by appointment vacancies arising between Annual General Meetings.
Committee agreed that the Annual Fixtures Meeting should definitely be continued for the benefit of the captains to arrange their future fixtures and to do the draw for the handicap and open cups.
Thank you to Jim Shoesmith for his email thanking committee members for their work. Much appreciated.
League Status:
All matches were played within the time frame. A good season was run, with the exception of one complaint mentioned in minutes dated 13.3.2015.
Winners were as follows:
Division one Daventry Dragons
Division two Clifton Clubs
Handicap Cup Daventry Donuts
Knockout Cup Daventry Donuts
It was agreed that the Dunchurch Diamonds and Rugby Rabbits would be relegated to division 2 and that the Clifton Clubs and Daventry Donuts would be promoted to division one in the 2015/16 season.
The committee were very pleased with the successful end of season event and thank all of the teams who supported it.
New rule:
Although in the event of a tie is mentioned for the cup matches there is nothing in the rules regarding a tie for league matches, it was agreed the following would be added to the rules.
In the event of a tie of victory points between two teams the first criteria will be the imps results between the two teams (as recommended by the EBU) should the imps between the two teams also be tied the second criteria would be to look at overall imps achieved between the two teams throughout all matches, should this also result in a tie then there will be a “play off” match to decide the overall winner.
Nominating Committee members for 2015/2016 seasons:
Debbie Welch agreed to stay on as Chairman
Proposed by Dave Owen
Seconded by Jane Carrington
Sid Downton agreed to stay on as Treasurer
Proposed by Debbie Welch
Seconded by Dave Owen
Dave Owen agreed to take the Fixtures Secretary role
Proposed by Liz Edwards
Seconded by Jane Carrington
Roger Ward agreed to stay on as a committee member
Proposed by Debbie Welch
Seconded by Sid Downton
Terry Bradbury
No proposals received.
Jane Carrington and Liz Edwards to step down from committee.
AOB:
Thank you to Dave Owen who has arranged for the trophies to be engraved at the same time as doing the RBC trophies, this will be a cost saving for the league.
Also thanks to Dave for his words of appreciation to Jane and Liz for their past help to the committee.
Liz to circulate AGM agenda and documentation to Team Captains
Meeting closed at 8:15pm
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