RUGBY & DISTRICT BRIDGE LEAGUE

Minutes of Annual General Meeting

Held at Ex-Servicemen’s Club, Hillmorton on Monday 7^th July 2014 19:00

Present:

Roger Ward, Terry Bradbury, Debbie Welch, Jane Carrington, Liz Edwards, Dave Owen, Malcolm Taylor, John Bolton, Sue Osborne, Phil Shorey, Maureen Ursell, Chris Ursell, Anne Carrington, Daphnne O’Rourke, Zena Hutchinson, Stuart Warne, Janet Chappell, Peng Ward, Maria Smyth, Mike Allman, Wendy Pattinson, Felicity White, Pam Southern, Jeff Stafford, Val Wormleighton

Apologies:

Sid Downton, Graham Lightfoot, David Edwards, Chris Malthouse, Ron Finch, Sue Spirett

1.  Acceptance of Minutes of AGM held on 01 July 2013.

The motion to accept the minutes was proposed by Sue Osborne and seconded by Dave Owen.

The minutes were accepted unanimously.

2.  Minutes of EGM held on 20 December 2013.

The motion to accept the minutes was proposed by Phil Shorey and seconded by Wendy Pattinson.

The minutes were accepted unanimously.

3. Matters Arising

None.

4. Chairman’s report given By Debbie Welch

Debbie confirmed she would continue acting as Chairman temporarily until a replacement came forward.

5. Treasurer’s report given by Debbie Welch

In Sid’s absence it was confirmed that the final balance at 31 March 2014 was£522.75. This was mainly due to a profit of £172.44 which we made on the Summer Event. Unfortunately there will be no income from this source in the current year, so it is possible that there may be a small overall loss.  Sid thanked all those who helped him out in the year, particularly  Anne Carrington for her invaluable help in helping me check over the accounts.  The motion to accept the accounts was proposed by Malcom Taylor and seconded by Val Wormleighton.

6. Conduct Chairman’s report

Nothing to report

7. Proposed change to the League Rule 21 Accepted as follows:

Each home team captain is responsible for notifying the webmaster of the result of the match within 48 hours (email) and the Fixtures Secretary to be handed the result sheet with the names of the players/result and signed by both team captains when convenient. The motion  was proposed by Liz Edwards and seconded by Jane Carrington.

8.  Presentation of prizes

No representative to accept the Open Cup on behalf of the Daventry Dragons

Dave Owen accepted the Handicap Cup on behalf of Rugby United

Val Wormleighton accepted the Division 1 shield on behalf of Rugby ‘Eroes

Pam Southern accepted the Division 2 shield on behalf of Rugby Rabbits

Debbie Welch accepted the Division 3 tankard on behalf of Daventry Donuts

Thanks to Phil for taking the photos.

9. Election of Officers, committee members and examiner

Debbie Welch agreed to remain as Chairman until someone else comes forward

Proposed by Wendy Pattinson and seconded by Val Wormleighton

Sid Downton was nominated as Treasurer proposed by Phil Shorey and seconded by Dave Owen

Liz Edwards was nominated as secretary but will only remain on the committee for one more year

Proposed  by Phil Shorey and seconded by Wendy Pattinson

Jane Carrington was nominated as Fixtures Secretary but will only remain on the committee for one more year  proposed by Anne Carrington and seconded by Phil Shorey

Roger Ward was nominated as committee member proposed by Mike Allman and seconded by Pam Southern

Terry Bradbury was nominated as committee member proposed by Anne Carrington and seconded by Chris Ursell

Dave Owen was nominated as committee member proposed by Malcom Taylor and seconded by Janet Chappell

Anne Carrington was nominated as Examiner proposed by Debbie Welch and seconded by Sue Obsborne .

10. Timetable for the new season

Registration of teams for the 2014/2015 season to be made to Jane Carrington by Friday 22^nd August 2014

Fixtures meeting – Date to be confirmed by Jane Carrington

Summer Event – Date and venue to be discussed at next committee meeting

11. A.O.B

John Bolton outlined and then proposed the following motion.  That the form system of handicaps be adopted, unless a fairer system can be devised and demonstrated by 31 August 2014 – seconded by Roger Ward.

All correspondence regarding this motion had already been circulated to team captains by John Bolton.

Malcolm Taylor suggested this new system be adopted for one year and then the results should be monitored.

After considerable discussion a vote was taken with 12 counts for the new system, 5 against and 8 abstained.

John Bolton will be providing  the appropriate spreadsheets for the Fixtures Secretary.

Malcom Taylor thanked the committee for their efforts during the last season.

Meeting closed at 8:00pm