Rugby & District Bridge League

Minutes of Committee Meeting held on

Saturday 20 February 2016

Present:

Debbie Welch, Sid Downton, Dave Owen, Roger Ward, Peter Baines

Apologies:

None

Minutes from Last Meeting:

Approved and accepted

Matters Arising:

All covered in this agenda

Treasurer’s Report:

£498-26. £60.00 had been spent on cards. Sid reported this as a healthy balance as costs are low and that the 2 sources were the £10.00 per team to enter a team in the League and the proceeds of the End of Season Event when held. Sid will step down as Treasurer at the AGM. He will advise who were other signatories on the account.

League Update:

David reported things had settled down after some difficulty and unpleasantness over fixture arrangement. Rules had not been followed and the job was really to get to the end of the season continuing to be more than flexible and then re-approach TEAM CAPTAINS to read and follow a new set of Rules written by John Bolton with help from PB DO and RW and voted for unanimously yes, by the whole committee. These Rules should be in place before the AGM but after the end of the current season. These new Rules do not need a vote at the AGM but rather than just impose and let appear on the website, the Secretary should send to TC's with an appropriate covering email. It was thought essential that TC's are on board. JB to be asked for a suitable/simple explanation of why the handicap is a better competition with the new system, so we can appeal for more entries.

Disciplinary Procedcure:

It was noted that it was new and improved and there were a few inconsistencies with the Constitution that would be put before our AGM.

Constitution:

It seemed an appropriate time for an offer to rewrite this had been made by John Bolton. The Committee all voted for this rewrite in time for the next AGM. The new Constitution should be circulated at the end of the season via TC's and then by them to all team members. ANY ISSUES FOR RESOLUTION please advise by 14 June 2016.

End of Season Event:

Debbie to run this event. Teams to contact Debbie to register. Chris Malthouse has agreed to TD. Jane Carrington to assist with tea's. Secretary to email TC's for support. Debbie to print a batch of fliers for Rugby BC -Tues/Thurs/Friday and RPL, Danetre and Lutterworth. Debbie to sort a raffle. We should also put the event on the appropriate websites.

Annual General Meeting:

To be held at the Sacred Heart Church-Bilton-6.20 for a prompt 6.30 start before Tuesday evening bridge. Date: Tuesday 28th June 2016.

AOB:

Debbie to ask Liz for the nomination forms and check out the procedure. Debbie advised that she would not be standing as Chairman for the next season.

DO, RW, PB stated they would continue on the committee if nominated.

Appeal for new committee members to come forward for roles that are not onerous.

The League is largely run by the Chairman/Secretary and the Fixtures Secretary and of course the webmaster.

Engraving cups/shields : Dave has well in hand.

Team Captain's: The lack of feedback to previous emails was taken as a "get on with it ". But it should be noted, yet again, how important the committee felt it was, for the smooth running of the League that they should know the Rules and work together, with the Fixtures Secretary and the Webmaster.

The meeting was declared closed at 10.30am