RUGBY BRIDGE CLUB
MANAGEMENT COMMITTEE PROCEDURES
1. Introduction
i “The transaction of the business of the Club and its entire management shall be vested in the Management Committee” (Constitution. Rule 10).
ii “The Management Committee must ... transact its business in accordance with written procedures. These procedures shall be amendable by the vote of a simple majority being in favour of an amendment at any quorate Management Committee Meeting.” (Constitution. Rule 10).
iii Unless otherwise stated these Management Committee Procedures were agreed by the Committee on 23rd July 2012.
2. Committee Meetings.
i Club Rule 10 vi. Any Officer may act as chairman at a Committee Meeting or a General Meeting. The order of precedence for chairing a meeting, if more than one Officer is present, shall be: Chairman, Vice-Chairman, Treasurer, General Secretary.
ii Club Rule 11 ii. The General Secretary shall ensure that the Committee arranges to meet at least four times per annum.
iii Club Rule 12 ii. Any Committee Member who without sufficient reason or without permission from the majority of the committee is absent from fourconsecutive Meetings shall be deemed to have resigned from the Committee.
iv At the first committee meeting after an AGM the Chairman shall appoint one commitee member to be the Membership Secretary.
v With the agreement of the chairman of the meeting any Committee Member may take the minutes of a meeting.
vi The Chairman shall have the right to allocate and reallocate tasks and responsibilities to Committee Members at any time.
vii In advance of each Committee Meeting the Chairman and General Secretary shall agree an agenda of matters to be addressed and the General Secretary shall send it to each committee member at least fifteen days in advance of the Meeting. The agenda must specify the time and the place of the meeting.
viii If agreement of an agenda is not possible the General Secretary shall send an agenda to each committee member at least fifteen days in advance of the Meeting. The agenda must specify the time and the place of the meeting.
3. Finance
i The Treasurer shall ensure that there is a minimum of £2,500 in the Club’s current account to cover running expenses.
ii Club Rule 13 vii. Any cheques, drafts etc drawn upon the Club's accounts for a sum greater than £250 must be signed by two Officers. If for a sum of £250 or less they may be signed by one Officer. (Agreed in Committee 14th May 2012).
iii The officers who may be signatories for Club cheques shall be the Chairman, Secretary and Treasurer.
iv The Treasurer shall furnish the Bank with a copy of the Constitution of the Club and also with copies of any resolutions amending them that may from time to time be passed. The Chairman or Secretary shall certify these.
4. Tournaments and Sessions
i The Management Committee shall appoint a Senior Tournament Director as necessary and must ensure that the position never becomes vacant for longer than seven days.
ii The Management Committee shall ensure that the Senior Tournament Director maintains a list of members who are approved Tournament Directors. This shall be termed the RBC Tournament Directors’ list.
ii The Senior Tournament Director must appoint a tournament director from the RBC Tournament Directors’ List for each tournament or session.
5. Club Development
i One particular function of the Management Committee shall be to look at future development of the Club and be responsible for fund raising to support future development. This development is to be aimed primarily at providing the Club with its premises and equipment.
ii Funds raised for club development shall be separately identified in the Balance Sheet.
iii Funds identified under (ii) above must not be utilised for any purpose other than as specified in (i) above except as agreed by a resolution duly passed at a General Meeting of the Club with not less than two-thirds of the members present voting in favour of the resolution.
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