RUGBY BRIDGE CLUB LIMITED
MANAGEMENT COMMITTEE PROCEDURES
1. Introduction
i Responsibility for the management of Rugby Bridge Club Limited was given to a Management Committee at a meeting of the Board of Directors of RBCL on 7th April 2012.
ii “The transaction of the business of the Club and its entire management shall be vested in the Management Committee” (Constitution. Rule 10).
iii “The Management Committee shall transact its business in accordance with written procedures. These procedures shall be amendable by the vote of a simple majority being in favour of an amendment at any quorate Management Committee Meeting.” (Constitution. Rule 12).
iv Unless otherwise stated these Management Committee Procedures were agreed by the Committee on 22nd July 2012.
2. Committee Meetings.
i Club Rule 11 v. Any Officer may act as chairman at a Committee Meeting or a General Meeting. The order of precedence for chairing a meeting, if more than one Officer is present, shall be: Chairman, Vice-Chairman, Treasurer, General Secretary.
ii Club Rule 12 iii. The General Secretary shall ensure that the Committee arranges to meet at least four times per annum.
iii Club Rule 13 iii. Any Committee Member who without sufficient reason or without permission from the majority of the committee is absent from five consecutive Meetings shall be deemed to have resigned from the Committee.
iv With the agreement of the chairman of the meeting any Committee Member may take the minutes of a meeting.
v The Chairman shall have the right to allocate and reallocate tasks and responsibilities to Committee Members at any time.
vi In advance of each Committee Meeting the Chairman and General Secretary shall attempt to agree an agenda of matters to be addressed and the General Secretary shall send it to each committee member at least fifteen days in advance of the Meeting. The agenda must specify the time and the place of the meeting.
vii If agreement of an agenda is not possible the General Secretary shall send an agenda to each committee member at least fifteen days in advance of the Meeting. The agenda must specify the time and the place of the meeting.
3. Finance
i The Treasurer shall ensure that there is a minimum of £2,500 in the Club’s current account to cover running expenses.
ii Club Rule 14 viii. Any cheques, drafts etc drawn upon the Club's accounts for a sum greater than £250 must be signed by two Officers. If for a sum of £250 or less they may be signed by one Officer. (Agreed in Committee 14th May 2012).
iii The officers who may be signatories on Club cheques shall be the Chairman, Secretary and Treasurer.
4. Tournaments and Sessions
i From time to time the Management Committee shall review the Tournament and Session Regulations to ensure that they are still entirely applicable.
ii These Regulations shall be amendable by the vote of a simple majority being in favour of an amendment at any quorate Management Committee Meeting. (Constitution Rule 9ii).
iii The Management Committee shall appoint a Senior Tournament Director and must ensure that the position never becomes vacant for longer than seven days.
iv The Management Committee shall ensure that the Senior Tournament Director maintains a list of members who are approved Tournament Directors. This shall be termed the RBC Tournament Directors’ list.
v The Management Committee shall ensure that the Senior Tournament Director appoints a tournament director from the RBC Tournament Directors’ List for each tournament or session.
vi The tournament director shall not pay a table fee provided there are six tables or more at the session.
vii The winners of each session shall not pay table fees the next time they play on the same session day, provided that at least six full tables played the previous session.
viii A host shall not pay a table fee if they play. If a host did not play they shall not pay the next time they play on the same session day.
5. Club Development
i One particular function of the Management Committee shall be to look at future development of the Club and to be responsible for fund raising to support future development. This development is to be aimed primarily at providing the Club with its premises and equipment.
ii Funds raised for club development shall be separately identified in the Balance Sheet.
iii Funds identified under ii) above must not be utilised for any purpose other than as specified in (i) above except as agreed by a resolution duly passed at a General Meeting of the Club with not less than two-thirds of the members present voting in favour of the resolution.
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