 |
|
|
|
| Minutes of Meeting 4 July 2016 |
Minutes of the meeting of the Quainton Bridge Club committee, held on Wednesday 4 July 2016 at 1.15pm in the Committee Room – Quainton Memorial Hall
Present Terence Barnett – Chair
Barbara Barnes – Secretary
Elaine Barnett – Treasurer
Jilly Williamson
- Apologies for Absence – None – all members present.
- Minutes of last meeting held on 11 November 2015 – were approved by the committee.
- Matters arising from the Minutes – there were no matters arising.
- Treasurer’s Report –It was reported that The Club’s finances remained healthy, with a balance c£2500 at the Bank.
- Date of AGM – It was agreed that this would be held on 5th October, information to be posted on the website by Barbara and the notice of meeting to be sent out by the due date – 2 days prior to the meeting.
- Any Other Business
Terence Barnett, Elaine Barnett and Barbara Barnes advised that they would be standing down from the Committee at the next AGM. Barbara was willing to act as Director and undertake scoring on a rota basis and the Committee agreed to approach members to ensure that the roles of Secretary and Treasurer were filled. To this end Terence would draft a letter to all members, for approval by the rest of the Committee, drawing the situation to their attention.
In addition it would be necessary to organise a rota for directing and scoring the Wednesday meetings.
There being no further business, the meeting closed at 1.40 pm
|
|
|
| AGM Minutes 2015 |
Minutes of the AGM of Quainton Bridge Club
Held on Wednesday 21st October , 2015 at 1.30 pm
|
1
|
Apologies for Absence
Apologies for absence were received from Hannah Lynch, Myra Tipping, Mary Melhuish, Pamela Shear, Alison Handley-Smith and Susan Ford
|
|
2
|
Quorum
There was a quorum with in excess of one third of the current Quainton Bridge Club membership in attendance
|
|
3
|
Minutes of the 2014 AGM
The Minutes of the last AGM held on Wednesday 8th October, 2014 were approved as a correct record, and signed by the Chairman.
|
|
4
|
Matters arising from the Minutes
There were no matters arising.
|
|
5
|
Chairman’s Report
The Club had a quiet but enjoyable and successful year. Membership has remained fairly stable, in the mid-forties. Sadly this year we lost Doug Percy and Chris Mullineaux. Chris was a long time servant of the club and he will be missed. However, we do continue to attract a trickle of new members, which keeps our weekly table count steady at 8 or 9.
As usual we had our two major internal competitions – the Teams of Four in November last and the Cup and Plate in the Summer.
The Phil Barnes Cup and Plate was hard fought. The cup was eventually won by the surprise pairing of Trixie Jerreat and David Hemsley. Second, playing under difficult conditions were Jilly and Geoffrey. Jilly suffering from sciatica played the whole afternoon standing up. Well done to you all. The Teams of Four was won by Hanne and Peter Hill and Melvyn Jefferies and Phil Matton.
The inter-club Teams of Eight again went to Buckingham but this year it was a much closer contest. Quainton narrowly missed out on second place, by one point, to Winslow.
We had two very successful parties at Christmas and in the Summer. Thank you to all of you who created such wonderful food and pitched in with the hall preparations. I am pleased to announce that this year’s Christmas party will be held here on Wednesday 9 December.
As most of you know by now, the Club has invested in a Bridgemates system to automate the scoring. The whole package has cost £150 and includes a laptop computer to manage the results. This will be introduced within the next couple of weeks.
Other suggestions for the deployment of excess club funds will be considered under AOB.
Finally, I would like to thank my fellow committee members. I assure you that without them the Club would not run as smoothly and efficiently as it does. Special thanks go to Barbara and Barry. Their long experience is invaluable. Thanks also to Jilly Ann and Ray. They ensure that all you have to do is turn up and play. I am delighted that they have all agreed to continue to serve on the committee for another year.
|
|
6
|
Treasurer’s Report
The Treasurer reported that Club funds remained healthy with a Closing Balance of £2668.80. The financial report showed an increase in the cost of the parties, due to the fact that no table money had been charged for those occasions, the wines were purchased rather than donated and the quality of the prizes improved, as previously agreed.
The increase in stationery costs arose from the purchase of new cards and boards, suitable for use with a duplimator. This purchase was to enable the Club to have computer generated cards on a more regular basis.
The accounts had been audited by Howard Ogelsby, who thanked for his services, and were formally accepted – proposer Ken Smith, seconded by Ken Kolb
|
|
7
|
Acquisition of Bridgemates
As detailed in the Chairman’s report, these will be put into use during the course of the next few weeks, once a session has been set up for initial guidance on their use for the TDs.
|
|
8
|
Election of Committee Members for 2015/6
Chair – Terence Barnet
Treasurer and Director of Bridge – Barry Dudley
Secretary – Barbara Barnes
Social Secretary – Jilly Williamson
Committee Members – Ann and Ray Thomas
Since no new nominations were received, the existing members were voted in en bloc – proposer Melvyn Jefferies, seconder Phil Matton.
|
|
9
|
Any Other Business
Susan Ford put forward a proposal – circulated previously – for a Bridge Weekend Away, to be subsidised to the tune of £50 per member.
This was discussed and Ken Kolb suggested that two proposals be put to the vote.
a That a Bridge Weekend Away should be organised – 14 for, 9 against – carried
b That a Bridge Weekend Away should be subsidised by the Club – no members in favour – proposal rejected unanimously.
Purchase of an Address System
Members were asked if they were in favour of the use of the Address System and since this was popular, Ann proposed that Terence look into the cost of purchasing one for the Club.
This proposal was agreed
|
|
10
|
Date of next meeting – To be advised.
|
|
|
|
Minutes of the meeting of the Quainton Bridge Club committee, held on Wednesday 6th November at 1.15 pm in the Committee Room – Quainton Memorial Hall
Present Melvyn Jefferies – Chair
Barbara Barnes – Secretary
Chris Mullineux – Treasurer
Jilly Williamson
Barry Dudley
Margaret Place
1 Apologies for Absence – None – all members present.
2 Minutes of last meeting held on 21st August, 2013– were approved by the committee.
3 Treasurer’s Report – the Treasurer had provided members with details of costs in order that these might be discussed at point 4.
4 Future Budgeting/Expenditure – In the light of points raised at the AGM, members were asked their views regarding the way in which the Club’s finances should be managed.
It was unanimously agreed that it would be desirable to break even, and in order to achieve this in coming years, small cutbacks would be made.
It was agreed that cakes would no longer be served on a fortnightly basis – a saving of approximately £230 per annum. Additional benefits of this would be that napkins would not be required, there would be less time-consuming washing up and the cards and tablecloths would become less soiled and last longer. Should a member wish to provide cakes on the week they were on tea duty, this would be acceptable, but the costs would not be reimbursed.
It was also agreed that the hire of cutlery and crockery and kitchen assistance would continue for the summer and Christmas parties, but that attention would be given to ensuring that there was little oversupply of food and drinks. This said, it was still felt that it was right to spend sufficient to ensure that these social occasions continued to be generously provided.
The committee agreed that its aim would be to make efficient use of funds and contain costs within income but, where necessary, draw upon the reserves to replace equipment and other large expenditure items.
5 Teams of Four Event – to be held on 27th November and organised by Barry Dudley. Details had been put on the website and members advised of the format. The winner would be presented with the Brian Robinson Trophy, which Barry would collect from the current holder. Other token prizes would be purchased by Jilly Williamson.
6 Arrangements for Christmas Party – to be held on 4th December.
The date had already been advertised on the website and Marg Place had produced lists for members to indicate whether they would attend and what, if any, food they would provide. The catering would be overseen by Jilly and Marg.
7 Membership Details – it was requested at the AGM that these be updated.
As subscriptions fell due on 1st January, it was decided to produce an updated list detailing all members who rejoined for 2014. This matter would be dealt with by Jilly and Marg.
8 Interclubs Teams Event – for 2014
Dates were agreed as 28th February, 28th March and 25th April – all Fridays.
Barbara undertook to book the Hall for these dates but the event would be organised by Barry. The catering would be arranged nearer the time, but would be undertaken by members. It was agreed that the practice of not charging an entry fee to the Quainton team would continue. The rate for visiting teams would be £5 per head.
9 Any Other Business – there being no further business, the meeting closed at 1.50 pm.
10 Date of Next Meeting – to be advised.
|
|
|
Minutes of the meeting of the Quainton Bridge Club committee, held on Wednesday 20 May 2015 at 1pm in the Committee Room – Quainton Memorial Hall
Present Terence Barnett – Chair
Barbara Barnes – Secretary
Barry Dudley – Treasurer and Director of Bridge
Ann Thomas
Ray Thomas
Jilly Williamson
1. Apologies for Absence – None – all members present.
2. Minutes of last meeting held on 12 November 2014 – were approved by the committee.
3. Matters arising from the Minutes – there were no matters arising.
4. Treasurer’s Report – the Treasurer provided members with detailed information regarding income and expenditure for the last quarter. The Club’s finances remained healthy. During that period expenditure exceeded income by £5.10. However, stocks of wine for prizes for future used had been purchased and accordingly the expenditure would be lower in the coming months. Cash at Bank as at 20 May was £3190.75
5. Cup and Plate Competition. The date set for this event was 8th July. As usual the competition would be organised by Barry, and details posted on the website by Barbara.
Summer Party – it was agreed that this would be held on 22nd July. – 12.30 for 1pm. Barbara to put a notice on the website and Jilly to provide a sign up sheet.
• Lists for food would be organised by Jilly, who would also supervise the catering.
• It was agreed that Jo would be employed to help with setting up and clearing up, at a cost of £50.
• Barbara undertook to provide table flowers, buy prizes, wine for the tables and all the makings of the Pimms cocktails, and to request a bottle from Gordon to be used as a ‘2’s prize’. Also to bring along the Club glasses for this event
• The Hall would be opened at 11am for setting up, with Ann and Ray to join around 12 noon to help with final preparations.
6. Any Other Business
Terence raised the subject of the purchase of a set of Bridgemates for use at the Club, to facilitate scoring. He had sourced a set of 10 refurbished Bridgemates at a cost of approximately £1000. It was agreed that he would revisit the subject and obtain a quote for 12 and then present the proposition to the Club, so that views may be considered prior to a decision to proceed with the purchase.
There being no further business, the meeting closed at 1.40 pm
|
|
|
Minutes of the meeting of the Quainton Bridge Club committee, held on Wednesday 12 March at 1.15 pm in the Committee Room – Quainton Memorial Hall
Present Melvyn Jefferies – Chair Barbara Barnes – Secretary Chris Mullineux – Treasurer Jilly Williamson Barry Dudley Margaret Place
1 Apologies for Absence – None – all members present.
2 Minutes of last meeting held on 6 November 2013– were approved by the committee and signed by the Chair.
3 Matters arising from the Minutes – there were no matters arising.
4 Treasurer’s Report – the Treasurer provided members with detailed information regarding income and expenditure for the six month period to 28 February,2014. To summarise, the Club had worked within budget and this had included the purchase of 5 new tables and general consumables. With a current balance of £2966 less an accrual for rent, the Club’s finances were healthy. Accruals would be shown in future reports.
5 Completion of membership details - Margaret and Jilly were still working on this and would complete it as soon as possible based on those who confirmed that they wished to play at the club and had paid their annual subscriptions.
6 Availability of the Hall on Wednesday 2nd April – the Committee had been advised that the LEA wished to use all the facilities of the Hall for the whole day on 2nd April, for interviews for a new Head Teacher for Quainton School. In order to give the go ahead in time for arrangements to be made, this had been agreed by the Committee members prior to the meeting. The decision was ratified at this meeting. Club members would be informed at the next two bridge sessions and Barbara Barnes undertook to put the information on the website and on the notice board.
7 Date for Forthcoming Events – it was agreed that as insufficient players attended both sessions for the Cup and Plate competitions to make it feasible to run two sections, it would be run as one competition. The Cup would be awarded to the winners and the Plate to the runners up. Dates for this event and the Summer Party were agreed as follows:
The Competition would be held on Wednesday 2nd July
The Summer Party would be held on Wednesday 16th July
8 Any Other Business
An email had been received from Susan Ford advising that, having played computer dealt boards at the last Bridge session, she was in favour of this being continued on a monthly basis.
Barbara advised that an event was to be held at the Memorial Hall on Sunday 23rd March, at which local groups would, at no cost, have the opportunity of promoting their organisations. It was agreed that the Bridge Club would set up a table with details of the Club and that Barbara and possibly other committee members would attend.
There being no further business, the meeting closed at 1.50 pm.
|
|
|
Minutesof Quainton Bridge Club Committee
held at 1.30pm Wednesday 7th August2013 at Quainton Memorial Hall
|
Present
|
Melvyn Jefferies, Chair; Barry Dudley, Director; Chris Mullineux, Treasurer; Georgina Payne, Secretary;
Trixie Jerreat; Jilly Williamson
|
|
|
Apologies |
None |
|
|
Minutes of last meeting |
Minutes of the EGM held on Wednesday 17th July 2013 were presented and accepted as a true record of the meeting.
|
Committee
GP |
|
Treasurer’s Report |
CM presented the Treasurer’s account of club funds, which showed that the club held a current bank balance of £2,654.03, plus £52.09 in petty cash, less £110 in costs for hire of the hall in July i.e net £2596.12.
CM presented a forecast of future expenditure, which included the increased cost of the hall hire (an extra £14 per hire) and increased refreshment cost, currently averaging £55.20 per month but rising. For 2013/2014 the predicted cost of hall hire was £1937.
It was noted that the total for catering and competitions this year to date, was £1584 and was likely to be £1640 by year end. Next year, with perhaps a 5% increase, the cost would rise to £1722 and with hall and catering costs; the total would be around £3659.
|
CM |
|
Suggestions for Expenditure |
Suggestions made by individual club members and by the Committee, for expenditure of part of the Club’s balance were discussed. The Committee agreed as follows:-
· due to liability issues, the Committee was unanimous in its decision not to part fund or subsidise any Bridge holidays, excursions, or days out;
· in the light of the Treasurer’s report, it was decided that any decision to reduce weekly table money should be postponed until a later date;
· not to give any monies to a Charity or to Quainton Village Hall
· not to provide bottles of wine to those achieving a 70% + score;
· the Director would still pay weekly table money (as would those on tea duties) and not receive an honorarium to cover travel costs; and
· not to purchase a Bridgemates system.
It was further agreed that:
· an ‘in house’ teams of 4 competition would be arranged; each team to be drawn at a random from those wishing to participate;
· an internal track of master points would be kept by BD, starting January 2014;
· funds would be reserved for ‘Director’ training courses;
· funds would be conserved for the renewal of bridge tables, cards and other bridge equipment/stationery; and
· the request for the Club to pay the current rate of £36 per hire session be approved.
Until the true impact of the increased costs has been established, it was agreed that no additional large expenditure of the Club’s funds should be made; the position to be reviewed in due course.
|
Committee |
|
AOB |
The Secretary had received a complaint from an ex- QBC member regarding the receipt of unsolicited emails from QBC members prior to the EGM held on 17th July. At their request this ex-members’ name has been removed from the group email list and the membership list held on the website.
|
GP |
|
Date of next meeting |
AGM, Wednesday 2nd October, 2013 @ 1.30 pm
|
|
|
|
Meeting ended at 1.55 pm |
|
Agenda for CommitteeMeeting of Quainton Bridge Club
to be held at 1.30pm Wednesday 7th August 2013 atQuainton Memorial Hall.
- Approve minutes of the EGM held on Wednesday 17th July 2013 (on reverse).
- To consider the report of the Treasurer on the Club’s accounts..
- To consider, in the light of the Treasurer’s report, suggestions made by individual club members and by the Committee, for expenditure of part of the Club’s balance.
The Secretary has received thefollowing suggestions by club members:-
· To part fund a bridge holiday
· To part fund a coach trip/ day out
· Monies to nominated charities
· Reduce weekly table money
· Subsidising a club Bridge weekend away.If this was of any interest I would be happy to investigate venues/prices.
· Reduce the weekly table fee for clubmembers to £1 and increase it for non members to £3 or £3.50
· Run an “in house” teams of fourcompetition for members with prizes – wine/vouchers/chocolates etc. Also clubto provide a “proper tea” for this event like we do for the inter clubcompetition. Teams of four is good fun and I am sure many in the club wouldlike to play. I would suggest each team’s members is drawn at random.
· Provide additional wine prizesfor anyone achieving a 70% score which could be in addition to the once a year60% prize
· Keep an internal track of themaster points scores over the year with prizes and trophy
· Subsidise a social night out –e.g. dinner at somewhere like The Old Thatch at Adstock with spouses/partnersable to come
· Reserve funds for ‘Director’ trainingcourses
· Negate table money for Director andthose on tea duty
· An ex gratia payment to QVH
· Renewal of bridge tables and card stock
· An honorarium to BD to cover travelcosts
· Purchase of Bridgemates system for 9/10tables
The Committee is asked to considerthese and any suggestions made by Committee members and recommend accordingly.
- Any other relevant business.
- Date of next meeting.
|
|
|
|
Agenda for Committee Meeting of Quainton Bridge Club
to be held at 1.30pm Wednesday 21st August 2013a t Quainton Memorial Hall.
- Approve minutes of the committee meeting held on Wednesday 7th August 2013
- To discuss Richard Ford’s correspondence regarding the cost of hall hire.
- Any other relevant business.
- Date of next meeting.
Minutes of Quainton Bridge Club Committee held at 1.30pm Wednesday 21st August 2013 at Quainton Memorial Hall
|
Present
|
Melvyn Jefferies, Chair; Barry Dudley, Director; Chris Mullineux, Treasurer; Georgina Payne, Secretary;
Trixie Jerreat; Jilly Williamson
|
|
|
Apologies |
None |
|
|
Minutes of last meeting |
Minutes of the meeting held on Wednesday 7th August 2013 were presented and accepted as a true record of the meeting.
|
Committee
GP |
|
Hall Hire |
JW & MJ to negotiate a preferential hall hire rate for the Club.
|
JW
MJ |
|
AOB |
None |
|
|
Date of next meeting |
AGM, Wednesday 2nd October, 2013 @ 1.30 pm
|
|
|
|
Meeting ended at 1.55 pm |
|
|
|
|
|
|
|
|
| Minutes of EGM: 17th July 2013 |
Minutes of Extraordinary General Meeting of Quainton Bridge Club
held on Wednesday 17rdJuly 2013 at Quainton Memorial Hall,
commencing at 12.50pm.
Present: QBC Committee + QBC members (27 present)
Barry Dudley opened the meeting by reminding members that there had already been a fair amount of email correspondence on whether the Club should join the English Bridge Union (EBU) for a 12 months trial period. He therefore asked whether there were any other issues which had not been raised. The following points were made:
· The cost of 38 pence per player
· Whether there would be a problem for the Club if some members were unable, due to time constraints, to play all of the boards
· The cost of joining the EBU
It was explained that, provided there were over four tables each week, the cost of joining the EBU could be met from the table money. Therefore, no monies would be used from the Club’s existing fund and there would be no need to increase table money.
The Club would not be penalised for slow play.
A vote was then taken on whether to join the EBU for a temporary period of 12 months. The voting being:-
18 for (including 5 emailed votes)
19 against (including 2 emailed votes).
Some members abstained from voting.
As a result of the votes cast, Quainton Bridge Club would not be joining the EBU.
The meeting finished at 13:00 hrs.
|
|
|
| Minutes of Committee Meeting: 3rd July 2013 |
Minutes of Committee Meeting of Quainton Bridge Club
held on Wednesday 3rdJuly 2013 at Quainton Memorial Hall.
1.30pm start
|
Present
|
Melvyn Jefferies, Chair; Barry Dudley, Director; Chris Mullineux, Treasurer; Georgina Payne, Secretary;
Trixie Jerreat; Jilly Williamson
|
|
|
Apologies |
None |
|
|
Minutes of last meeting |
Were presented and accepted as a true record of the meeting. All actions have been completed |
Committee
GP |
|
EBU |
EGM to be called to vote on whether to join the EBU on a year’s trial basis.
Approx cost to QBC: £650 pa for 8 tables or £800 pa for 10 tables.
Notification of EGM to be placed on website and email sent to membership.
EGM to start at 12.50 pm on 17th July before Summer Lunch. |
GP |
|
Members’ behaviour |
The Committee agreed that no further action be taken in regard to this matter. |
MJ |
|
Financial position & suggestions for expenditure |
Current Account: £2882 + £16 petty cash
Once Hall Hire and Summer Lunch have been accounted for the balance will be approx £2500.This will further reduce if the Club agree to join the EBU.
Suggested purchase, new playing cards. BD already has a new set.
A suggestion had been made to have computer generated hands. Following discussion it was decided that these should be trialled on a once per month basis for 3 months; cost to QBC approx £4.80 per session. |
BD/MJ |
|
|
|
|
|
AOB |
Charges for Summer Lunch confirmed:
£2 for members (table money only; no charge for Lunch)
£5 for visitors (table money and charge for lunch) |
|
|
Date of next meeting |
To be determined as required. |
|
|
|
Meeting ended at 1.55 pm |
|
|
|
|
| Minutes of Committee Meeting: 16th January 2013 |
Minutes of Committee Meeting of QuaintonBridge Club
held on Wednesday 16thJanuary 2013 at Quainton Memorial Hall.
1.30pm start
|
Present
|
Melvyn Jefferies, Chair; Barry Dudley, Director; Chris Mullineux, Treasurer; Georgina Payne, Secretary;
Trixie Jerreat; Jilly Williamson
|
|
|
Apologies |
None |
|
|
Minutes of last meeting |
Were presented and accepted as a true record of the meeting. All actions have been completed |
Committee
GP |
|
Inter-club Competitions |
1. Mursley may combine with Abbey Smith’s Bridge Club if they are unable to raise sufficient numbers to compete in the competition
2. TJ & JW to supervise catering
|
BD
JW
TJ |
|
Competition Dates |
1. Plate & Cup: change of dates:
Wednesday 26th June2013 Qualifiers
Wednesday 10th July 2013 Finals
Prize giving Wednesday 17th July 2013, which will be the new date for QBC’s Summer Party. |
|
|
Competition Fees |
Visitors to be charged £5 per player; an increase of £1 pp to cover the rising cost of hosting the competition.
QBC players will play for free |
|
|
Club Competition Prizes |
JW to source personalised QBC prizes |
JW |
|
AOB |
None. |
|
|
Date of next meeting |
To be determined as required. |
|
|
|
Meeting ended at 1.45 pm |
|
|
|
|
|
|
|