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| 1. The Club shall be called "The Oxshott Bridge Club". |
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| Membership |
2.1 Any person desiring to become a member shall be proposed by one member and seconded by another member of the Club on the appropriate form. 2.2 The Committee of the Club shall have the power to accept, refuse or defer an application for membership without stating a reason. They may also require a candidate to "play in" to the Club. 2.3 The Committee shall have the power to elect temporary members or associate members to the Club, and also the power to fix charges for these concessions. Such members shall have no vote. 2.4 In recognition of previous special service to the Club, the Committee may appoint honorary members. Such members shall have no vote. |
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| Subscription |
3.1 The annual subscription shall be as agreed at the Annual General Meeting and is due on 1st November. 3.2 There shall be an entry fee to the Club as agreed at the Annual General Meeting. 3.3 The first subscription is payable at the date of election to the Club. The Committee shall have the power to charge a reduced first subscription for new members joining on or after the 1st May. 3.4 Members whose subscriptions are in arrears may be removed from the Club Register and have privileges of membership withdrawn. |
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| Resignation |
| 4. Any member wishing to resign from the Club may do so at any time by written notification to the Honorary Secretary. No part of the subscription shall become or be repayable. |
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| Officers and Committee |
5.1 The affairs and finances of the Club shall be managed and adminstered by the Officers and Committee, who shall also be empowered to deal with the indiscipline of any member or any member's guest. Suspension of a member shall be ordered by the Committee, provided he or she shall, before the passing of such a resolution, have been given an opportunity to explain his or her conduct at a meeting of the Committee. 5.2 The Officers of the Club shall be the Chairman, the Honorary Secretary and Honorary Treasurer. 5.3 The Committee shall consist of the Officers ex officio, and not less than three and not more than six other members of the Club, all of whom shall be elected to the office in accordance with Rule 9 (9.2). 5.4 The Committee shall be empowered to appoint to act notwithstanding a vacancy in their number, and shall also be empowered to fill any such vacancies by co-option. 5.5 The Committee shall be empowered to appoint such Sub-Committees as they may think desirable for the efficient running of the club. 5.6 The Officers and Committee shall retire each year at the Annual General Meeting and, with the exception of one, shall be eligible for re-election. |
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| Meetings of the Committee |
| 6. The Committee shall meet at least three times a year. Two of the Officers and three members shall form a quorum. In the event of equality of votes, the Chairman shall have a second or casting vote. |
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| General Meetings of the Club. |
7.1 The Annual General Meeting shall be held in October at a time fixed by the Committee and notice thereof shall be given at least fourteen days beforehand. 7.2 The Chairman of the Club shall be the Chairman at any Meeting (whether annual or special) and the quorum for any General Meeting shall be twenty per cent of the Club's membership. 7.3 If the Chairman should not be present within ten minutes of the fixed time for the start of the meeting a Chairman shall be elected from among the members present. 7.4 In the event of an equal division of votes, the Chairman of the meeting (whether annual or special) shall have a second or casting vote. |
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| Business at the AGM |
8.1 The business of the Annual General Meeting shall be:- 8.1.1 to approve the minutes of the previous meeting 8.1.2 to approve the statement of accounts, duly audited by the Hon. Auditor, and the Hon Treasurer's report for the year ended 30th September 8.1.3 to hear a report from the Committee on Club activities 8.1.4 to elect Officers and Committee for the ensuing year 8.1.5 to elect the Hon. Auditor 8.1.6 to present any trophies or prizes 8.1.7 to decide on any resolution which may be submitted under Rules 10 and 12 8.2 Nominations for office under Rule 9 (9.1.4 and 9.1.5) shall be proposed and seconded, the consent of the nominee having been previously obtained. |
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| Resolutions at the AGM |
| 9. Any member desiring to bring forward any question other than the business required by the Rules to be transacted at an Annual General Meeting shall give written notice thereof to the Hon. Secretary not less that fourteen days before the date fixed for the meeting. |
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| Special General Meeting |
| 10. A Special General Meeting may be held whenever the Committee shall think fit. Such a meeting shall also be held within twenty-eight days of a requisition signed by at least twenty per cent of the membership of the Club being delivered to the Hon. Secretary, stating the purpose for which it is required. Fourteen days notice at least shall be given of any Special General Meeting, and no business shall be transacted or subject introduced other than that for which the Meeting has been convened. |
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| Alteration to Rules |
| 11. No alteration shall be made to these rules except by a resolution of at least two-thirds of the members present at a General Meeting of the Club. |
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| Rules of Play |
| 12. Play at all times shall be governed by the International Laws of Contract Bridge or the International Laws of Duplicate Bridge, as appropriate. |
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| Affiliation |
| 13. The Club shall be affiliated to the Surrey County Bridge Association, and through it to the English Bridge Union, and shall participate in the Master Points Scheme. |
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